NELSON MANDELA BAY METROPOLITAN MUNICIPALITY

DIRECTORATE: XXX

TO

PRE-SPECIFICATION BID COMMITTEE

DATE: 23 NOVEMBER 2011

TENDER TRACKING NO.: XXX

CONTRACT NO.: CE XXX

CONTRACT DESCRIPTION: DEVELOPMENT OF XXX

PREPARED BY: S. AGHERDIEN

CONTACT DETAILS: 0415062259,

FILE NO.: XXX

PURPOSE OF THE REPORT

The purpose of this report is to present tender documentation to the NMBM Pre-Specification Committee for the invitation of tenders for CE XXX : Development of XXXand to obtain recommendation that it may be submitted to Specification Committee for final consideration and approval before it is advertised.

BACKGROUND

The Employer’s objective is to develop XXX

SCOPE OF WORK

This project comprises XXX

SUMMARY OF TENDER DOCUMENTATION

Item / Data / Page no
Tender documentation prepared by: / XXX Consulting / Cover
Estimated cost of construction works: / RXXX including VAT and 10% contingencies. Estimate prepared by: XXX Consulting / n/a
Estimated CIDB grading required:
T1.1 Tender notice & invitation to tender / XXXCE / 2 of 10
Contract period
C1.2 Contract data / XXX weeks / 6 of 18
Building Contract
C1.2 Contract data / The General Conditions of Contract for Construction Works (2010) published by the South African Institution of Civil Engineering (SAICE) / 6 of 18
Tender evaluation process:
T2.1 Returnable schedules / 90/10 or 80/20 preference formula in accordance with the NMBM Municipal Supply Chain Management Policy (08 December 2011) / 15 of 40
Documentation required:
T1.2 Tender data
Failure to submit these will result in tender being disqualified / ·  Form of Offer and Acceptance
·  Declaration of interest in tender of persons in service of state
·  Declaration of Tenderer’s past supply chain management practises
·  Certificate of Independent Bid Determination / various
T2.1 List of returnable documents
Failure to submit these will result in tender being awarded zero points for preference / ·  Preference Points claim form in terms of the Preferential procurement regulations 2011 (90/10 or 80/20 version) / 21 of 40
Returnable schedules required for tender evaluation: T2.2
Failure to submit these will result in Tenderer having to submit same upon written request, failing which tender will be disqualified / ·  Valid Tax Clearance Certificate
·  Schedule of Tenderer’s experience
·  Schedule of Proposed Subcontractors
·  Schedule of Plant and Equipment
·  Compliance with OHSA (Act 85 of 1993)
·  Record of services provided to organs of state
·  Company information for tenders greater than R 10 million
·  Classification of Business
·  Certificate of Authority of Signatory
·  Status of Concern submitting Tender
·  Proof of Registration with the CIDB in the applicable category or higher / various
Returnable schedules incorporated into the contract: T2.3 / ·  Preliminary Programme of the Works
·  Form of Offer and Acceptance
·  Contract Data (Part 2)
·  Pro Forma: Disclosure Statement
·  Pro Forma: Adjudication Board Member Agreement
·  Pricing Instructions
·  Bill of Quantities
·  Record of Addenda
·  Proposed Amendments / various
Proposed date for advertising tenders T1.1 Tender notice & invitation to tender / XXX / 2 of 10
Proposed date for compulsory clarification meeting:
T1.1 Tender notice & invitation to tender / XXX / 2 of 10
Tender period / XXX days
Proposed tender closing date: T1.1 Tender notice & invitation to tender / XXX / 2 of 10
Tender validity and expiry date: T1.2 Tender data / 16 weeks, expiry date: XXX / 2,6 of 10
Preferred subcontractors / suppliers: C3.3.2 Procurement / In a project of R 5 Million and above, the Nelson Mandela Bay Municipality (NMBM) will enforce that 30% of work be subcontracted to SMME’s registered in the Nelson Mandela Bay Supplier Database (NMBSD) to expedite the objectives of Integrated Development Plan (IDP). Refer to the SCM Manual for detail breakdown.” SCM was advised as follow: This clause does not follow any provision of the PPPFA. In terms of the CIDB Best Practice Guideline #A2 : Applying the Procurement Prescripts of the CIDB in the Public Sector, which must be taken into account in terms of paragraph 21(a)(iii) of the NMBM SCMP, Clause F2.28, as included in the draft document, could constitute unfair discrimination in terms of the Promotion of Equality and Unfair Discrimination Act (Act 4 of 2000). This may give rise to objections, appeals and legal action by tenderers. / 7 of 10

FINANCIAL PROVISION

Project ID / XXX
Account / XXX
Estimated start date / XXX 2012
Estimated end date / XXX 2012
Project Budget / R XXX

COMMENTS BY BUDGET AND TREASURY

The Directorate has perused the item and is in agreement with budget availability for this contract.

Signature ...... Date: ......

Name: ......

APPROVAL OF EXECUTIVE DIRECTOR

The tender documentation for the above project is approved for submission to the NMBM Pre-Specification Committee.

XXX

EXECUTIVE DIRECTOR:

XXX DATE: