Congratulations on your Engagement!

RC Events is here to make that one day, that one moment you have been dreaming about for your entire life, a reality. We are here to make your dream wedding a day full of love, bliss, and happiness. So, congratulations on your engagement! We are so excited to join you on this journey towards marriage.

Making this process as stress-free and as easy as possible is our ultimate goal at RC Events. We work with you, side-by-side, to ensure that together we create the wedding of your dreams. After all, this day is all about YOU! Our handpicked team is equipped with the talents and skills needed to make your wedding successful and unique.

Rachel Cain, the owner and Head Coordinator of RC Events, is a Certified Wedding and Event Planner and has been producing memorable events for the past year. She earned her Bachelor’s degree from Illinois State University in Apparel Merchandising and began her career in the fashion industry. She has always had an eye for design of all types and found that her love and passion of creativity grew and flourished when she began working in the wedding planning industry. But most importantly, she finds that the most joy comes from creating special moments for two people who are undeniably in love and assisting them in beginningtheir happily ever after.

RC Events is based in Nashville, TN and services all surrounding areas.

To find out more about RC events and to view our portfolio, please visit

Here’s to the start of your happily ever after!

Xoxo,

The RC Events Team

Service Packages

Cushion Cut Package - Starting at $1650

  • Services begin 4 weeks prior to wedding date
  • Complimentary one-hour consultation to wrap-up details
  • Wedding day design guidance
  • Vendor selection guidance
  • One RC Events Coordinator and one RC Events assistant on wedding day
  • A one-hour site inspection at venue the week of the wedding
  • Personalized day-of timeline
  • Final calls to vendors the week of wedding
  • One-hour ceremony rehearsal
  • Emergency wedding day kit

Ceremony

  • Ceremony rehearsal coordination up to 1 ½ hours
  • Oversee location set-up on day of wedding
  • Up to 10 hours of wedding day coordination (additional hours available for fee)
  • Guest coordination and assistance
  • Handling of all personal items for ceremony & reception (i.e. guest book, toasting flutes, favors, and any specialized wedding items used by couple)

Reception

  • Grand entrance and departure coordination
  • Distribute final payments & gratuities made to vendors (paid by clients)
  • Oversee post-reception clean-up(if allotted in 10-hour day)
  • Coordinate transportation leaving venue

Princess Cut Package – Starting at $2550

  • Services begin 16 weeks prior to wedding date
  • One RC Events wedding coordinator and one RC Events assistant on wedding day
  • Complementary one-hour consultation to discuss wedding design and budget
  • Wedding day design guidance
  • Vendor selection guidance
  • A 1-2 hour consultation at ceremony and reception venue one week before wedding date
  • Personalized timeline of wedding day
  • Contact and confirm all vendors and vendor schedules
  • Provide vendors with wedding day timeline
  • Unlimited communication via email and phone
  • Provide communication and timelines for bridal party
  • Access to suggested vendor list
  • Provide emergency wedding day kit

Ceremony

  • Ceremony rehearsal coordination up to 1 ½ hours
  • Oversee location set-up on day of wedding
  • Up to 10 hours of wedding day coordination (additional hours available for fee)
  • Guest coordination and assistance
  • Handlingof all personal items for ceremony & reception (i.e. guest book, toasting flutes, favors, and any specialized wedding items)

Reception

  • Grand entrance and departure coordination
  • Distribute final payments & gratuities made to vendors (paid by clients)
  • Oversee post-reception clean-up(if allotted in 10-hour day)
  • Coordinate transportation leaving venue

Radiant Cut Package – Starting at $3600

  • Services begin 24 weeks prior to wedding date
  • Two RC Events Coordinators & one assistant (if needed)
  • Complementary one-hour consultation to discuss wedding design and budget
  • Budget template and checklist
  • Personal vendor referral list according to your personal needs after initial consultation
  • Personalized month-by-month timeline
  • Personalized rehearsal night timeline
  • Personalized wedding day-of timeline
  • Wedding day design guidance
  • Negotiation with vendors (if needed)
  • Unlimited meetings with couple
  • Unlimited emails and phone calls
  • 11 hours on wedding day with RC Event Coordinators
  • Review vendor deposits and payments due
  • Stationary design
  • Transportation coordination
  • Guest gift basket coordination & delivery with wedding agenda
  • Coordination of bridal party lunch on wedding day
  • Seating chart and floor plan design
  • Liaison between vendors and couple
  • Up to two 1-hour site inspections at ceremony and reception venues
  • Contact and confirm all hired vendors and distribute wedding agendas to each vendor
  • Ceremony rehearsal coordination up to 1½ hours

Ceremony

  • Bride and groom “good morning” check in call
  • Oversee location set-up on day of wedding
  • Up to 10 hours of wedding day coordination (additional hours available for fee)
  • Guest coordination and assistance
  • Procession and recession coordination
  • Handle all personal items for ceremony and reception (i.e. guest book, toasting flutes, favors, and any specialized wedding items)
  • Emergency wedding day kit

Reception

  • Grand entrance and departure coordination
  • Distribute final payments & gratuities made to vendors (paid by clients)
  • Oversee post-reception clean-up
  • Coordinate transportation leaving venue
  • Delivery of gifts and personal items to designated area for pick-up

A La Carte Services

At RC Events, our ultimate goal is to do everything we can to give you the event of your dreams! Here are some additional services we offer to give your event that extra touch of special:

  • Engagement, Bachelor, Bachelorette, & Bridal Shower party planning
  • Bridal Styling
  • Wedding website creation
  • Stationary Design
  • Personalized monthly timelines
  • Monthly budget breakdowns
  • RSVP Tracking
  • Contract reviews
  • Canvas prints at discounted price
  • Assistance with DIY projects

Service Contract

RC Events, LLC | (815) 508-4321 | Nashville, TN |

I, ______I, ______[individual(s)] trusts and understands the services of this contract to be performed by ______on ______date(s). RC Events fully accepts this responsibility and commits to holding ______dates(s) reserved, neither considering nor accepting any other obligation that would interfere with meeting their full commitment to you on the date of the event taking place.

This agreement is entered into on this ______day of ______, by and between RC Events, a business, and ______, an individual(s).

Total amount of fees due: $______.

Deposit paid: $______on ______dates(s). In consideration of the mutual promises set forth hereunder, the sufficiency of which is hereby acknowledged, RC Events, a business, and ______, an Individual(s) agree to the following:

Financial Obligation

A 25% deposit will be made on the day of contract signing by both parties. The individual(s) names of which appear on this contract will make installment payments to RC Events in four parts.

Individual(s) choosing the Cushion Cut package (4-week service) will make payments weekly.

  • 25% of total due on day of contract signing.
  • 50% of total due on week two of planning.
  • 75% of total due on week three of planning.
  • 100% of total due on week four of planning.

Individual(s) choosing The Princess Cut Package (16-week service) will make payments monthly.

  • 25% of total due on day of contract signing.
  • 50% of total due on month two of planning.
  • 75% of total due on month three of planning.
  • 100% of total due on month four of planning.

Individual(s) choosing The Radiant Cut Package (24-week service) will makepayments bi-monthly.

  • 25% of total due on day of contract signing.
  • 50% of total due on month two of planning.
  • 75% of total due on month four of planning.
  • 100% of total due on month 6 of planning.

A La Carte Services will be paid in two installments. There will be a 50% deposit due on the day of contract signing by both parties. The remaining 50% will be due on the day of the event(s) agreed upon as stated in the contract.

*RC Events will decide dates of payments within the time frames stated above according to which service(s) the individual(s) choose for hire. Time frames of installment payments are subject to change depending on the time frame between the date of the contract signing and the date of which the event(s) will take place.

Payment Policy

RC Events accepts: Credit card (Visa, Mastercard, CapitalOne, & Discover) (a 3.25% convenience fee will apply to credit card payments), check (checks may be made payable to RC Events), or cash.

Late Fees

Individual(s) are subject to a $25 late fee for payments made after the given 3-day grace period of date decided by RC Events for payment.

Additional Fees

Individual(s) agree to pay travel expenses for any meeting greater than 50 miles from Event Coordinators home/office. Each mile over 50 miles one-way will be charged at the cost of $0.50 per mile, round trip, unless otherwise agreed upon. The individual(s) also agrees to pay for any parking fees incurred over $10.00. There will be a flat fee of $200 for any RC Event Assistant needed on the said date of the event, which is determined by setup workload, venue time constraints and guest list size. The Event Coordinator(s) and Event Assistant (if applicable) will each receive one meal on the said date of the event that will be paid for by the individual(s) agreeing to this contract.

Cancellation Policy

In the event of any changes/cancellation to the original contract agreed upon by all parties, any changes made must be made in writing and signed by allparties involved. In the event the individual(s) is forced to change the date of the event, everyeffort will be made by RC Events to transfer location reservations and vendors to the new date of the event.The individual(s) agrees that in the event of a date change, any expenses including but not limited to deposits and fees that are non-refundable and non-transferable are the sole responsibility of the individual(s). There may also be additional charges above and beyond those set in the original contract. The individual(s) further understands that last minute changes can impact the quality of the event and that RC Events is not responsible forthese compromises in quality.

If the individual(s) changes the date/location of the event and the event planner isunavailable to provide services, the event planner is released from all contractobligations and shall in no way be held responsible or liable for non-performance. Theindividual(s) will also forfeit all costs for non-compliance with this agreement.

Cancellation by Offeree

In the event of a cancellation, all earned dollars are non-refundable. All earned fees will have to be paid in full within 30 days of cancellation. All deposits are non-refundable.

Cancellation by Offeror (RC Events)

Should RC Events be unable to perform any specific tasks in the planning

of this event, due to Event Coordinator illness, hospitalization or an act of God, unearnedfees will be refunded and we will do our best to locate a substitute Event Coordinator. RC Events is not responsible for any events preventing the event(s) to happen,such as fire, flood, earthquake or any other natural or human acts.

Vendor requirements

RC Events accepts the right to refuse collaboration with unlicensed contracted vendors. All contracted vendors must be licensed & professional. If individual(s) disputes, the event is subject to cancellation. All contracts entered into by Individual(s) and all other vendors will be between you, the client(s) and the vendors. RC Events will not enter into any contracts on behalf of you, the client(s) and is not responsible for any payment due to other vendors on your behalf.

The terms of this contract go into effect today, ______(date) and will terminate on ______(date).

I,______

individual(s) agree fully to the above terms of this contract with RC Events.

Offeree Signature ______

Date ______

Offeree Signature ______

Date ______

Rachel Cain, CWEP, RC Events

______

Date ______

Marriage License Requirements

  1. You must submit an application for a marriage license, in writing, stating your names, ages, addresses, and social security numbers, as well as the names and addresses of the parents, guardian or next of kin of both parties, in order to be issued a marriage lisense by a county clerk or deputy clerk of Davidson county.
  1. You may apply online by clicking here and selecting Marriage Application.
  1. Once your application is approved, Both parties must appear togetherat the700 2nd Ave South, Suite 101, Nashville, TN 37210(8:00 a.m. – 4:00 p.m., M-F) with Proof of Date of Birth (Government Issued Photo Identification or Certified Birth Certificate) and Proof of Social Security Number(for individuals that have been issued one) and must have proof that they are 18 or older.If either party is under the age of 18, they must be accompanied by his/her parents. Tennessee law does not permit those under the age of 16 to marry without a court order.
  1. The fee for a marriage license is $99.50.However, license applicants who have completed a premarital preparation course within a year prior to the date of application for the license are exempted from paying $60.00 of this fee. The couple must provide a Certificate of Completion form that has been completed and signed by the course provider. (Course provider’s signature on the Certificate of Completion must be notarized).
  1. Cash, debit/credit cards, and money ordersare acceptable forms of payment. The County Clerk’s Office does not accept checks for the purchase of a marriage license.
  1. The marriage license is valid for thirty (30) days from issuance and is good for

ceremonies performed anywhere in Tennessee. The only marriage law information available from this office pertains to Tennessee only. We do not provide information on divorce or annulment.

Civil Ceremony Requirements

For Davidson County, Tennessee

  1. Civil ceremonies can only be performed at 700 2nd Ave South, Suite 101, Nashville, TN 37210(8:00 a.m. – 4:00 p.m., M-F).
  1. Ceremonies can be performed by: all regular ministers, preachers, pastors, priests, rabbis, and other religious leaders of every religious belief, more than 18 years of age, having the care of souls, current and former members of county legislative bodies, county mayors/executives and former county mayors/executives, current and former judges and chancellors of this state, current and former judges of general sessions courts, the governor, the county clerk of each county, current and former speakers of the senate and speakers of the house of representatives, mayors of municipalities.
  1. You may apply online by clicking here.
  1. There is a fee of $99.50.
  1. There is no waiting period and the civil ceremony permit remains valid for 30 days.
  1. You must be 18 years or older to qualify.
  1. You do not need to be a current resident in the state of Tennessee to partake in a civil ceremony.
  1. You must show valid I.D. – Government Issued Photo Identification or Certified Birth Certificate.

Client Profile Form

I would like to employ the services of ______for:

  • Planning and designing my wedding.
  • Directing the “day of” my wedding at ______.
  • Other ______.

Please sign here for the day of service agreement: ______

Please fill out the following information completely.
Bride’s Name
Wedding Date: / City of Wedding:
Address: / City: / State: / Zip Code:
Phone: / Cell:
Email: / Budget:
Number of Guests:
Indoor: / Outdoor:
Seated: / Buffet:
Special Request:
Notes:
Please check the items you are interested in getting more information to help plan your wedding.
 Bridal Shops /  Rental /  Honeymoon Packages
 Alterations /  Hotel Accommodations /  Tuxedos
 Looking Good / Officiant /  Events
 Wedding Cakes /  Ceremony Sites /  Specials
 Caterers /  Consultants /  Real Estate
 Reception Hall /  Entertainment – Type ______/  Insurance
 Decorations /  Limousines /  Loan Information
 Invitations /  Photographer /  Relationship Education
 Gifts /  Videographer /  Newsletter
 Florists /  Jewelry /  Subscriptions to ______
Provide payment information below only for the reservation and payment of wedding “Day Of” services.
Authorized Signature: / Date:
Visa / MasterCard / AMEX / Discover
Card#: / Exp. Date:
RC Events
Representative: / ID#:

Client Questionnaire

Bride

First Name ______

Last Name ______

Groom / Partner*

First Name ______

Last Name ______

Email address______

What is the best number to reach you? *(800-00-0000)

______

When is your Big Day?*(MM/DD/YYYY)

______

What is your wedding budget?*$95,000

______

This amount is (please circle):

  • A loose budget.
  • A rough budget
  • A firm budget

Anticipated number of guests?

______

What planning/coordination service are you most interest in? (please circle)

  • The Cushion Cut Package
  • The Princess Cut Package
  • The Radiant Cut Package
  • A La Carte Services

What is your ceremony & reception venue?

______

Ceremony estimated start time:

______

Reception estimated start time:

______

How did you decide on a wedding venue?

Describe your wedding in 3 words.

What is your wedding vision, style and theme?*If you have a Pinterest Board, please link it here.

What type of wedding are you planning?(please circle)

  • White tie
  • Black tie
  • Black tie optional
  • Semi-formal
  • Cocktail Attire
  • Casual

What are 3 must-haves for your Big Day?

What are your 3 wedding "definitely nots" for your Big Day?

How many bridesmaids (incl. maid of honor) do you have?

How many groomsmen (incl. best man) do you have?

Will you have a Flower Girl? If so, how many?

Will you have a ring bearer? If so, how many?

Please list the names of the vendors you have hired or are considering.

Will you need help finding vendors?(please circle)

  • Yes
  • No

Are you a "Do It Yourselfer" (please circle)

  • Yes
  • No

Please list items you plan on making yourself.

What characteristics are you looking for in a coordinator/planner? How can I best help you?

Wedding Party Checklists

Maid of Honor:

• Helps the bride select bridesmaids’ attire

• Helps address invitations and place cards

• Attends as many prenuptial events as possible