THE VIRGINIA BEACH RESORT HOTEL AND CONFERENCE CENTER REGISTRATION FORM
FOR HEALTH & MEDICAL SCIENCES SUMMER CONFERENCE
JULY 30 -August 1, 2013
The Virginia Beach Resort Hotel and Conference Center
2800 Shore Drive
Virginia Beach, Virginia 23451
Telephone Number: (757) 481-9000 or 1-800-468-2722 / FAX: (757) 496-4300
Arrival: Monday July 29, 2013- Departure: Thursday, August 1, 2013
Room Rate: $115.00 per night plus tax for Single/Double Occupancy; $125.00 per
night for Triple/Quad Occupancy
The Virginia Beach Resort Hotel and Conference Center is an all suite hotel, consisting of 295 luxury bay view suites including a bedroom and separate living area equipped with a sleeper sofa, microwave, refrigerator, coffee maker, iron, ironing board, hairdryer and private balcony overlooking the beautiful Chesapeake Bay.
Sleeping Rooms and Rates
All lodging rates are subject to the prevailing Virginia state sales tax, which is currently 13% plus an additional city tax of $1.00 per night for lodging. Lodging rates are taxable in Virginia unless the federal government pays the hotel directly via a purchase order, “Smart Pay” MasterCard or VISA IMPAC Card.
Check-in time is 4:00 p.m. Check-out time is 11:00 a.m. All rooms not vacated by 11:00 a.m. will be billed half day's room rental. After 4:00 p.m., a full day's rate will be charged.
Payment for a guest room is due upon check-in by cash or credit card unless room and tax charges are to be posted to the master and/or direct billed. Individual reservations may be cancelled up to 72 hours prior to arrival with no penalty. Rooms that are cancelled within 72 hours of arrival or are “no shows” will be billed one night’s room and tax as a penalty for the cancellation.
Room nights consumed is defined as the total of each paid guest room counted once for each night of occupancy by a known attendee.
Individuals may call our Reservation Department at (800) 468-2722. Individuals must mention Virginia Health & Medical Science Educators Association when making their reservations in order to receive the negotiated group rate. Rates will not be changed at check-in or check-out for guests who fail to identify their affiliation at the time the reservation is requested.
Individual reservations are due no later than your cut-off date, Monday, July 1, 2013. On that date, at 5:00 p.m., the hotel will release the unused portion of your room block for resale. Reservation requests made following the cut-off date will be honored on a rate and space availability basis.
There are two restaurants in the hotel, TradeWinds and Café By The Bay deli. TradeWinds serves lunch and dinner and Café By The Bay serves breakfast, lunch and dinner. We are located on the exclusive north end of Virginia Beach, directly on our own private beach. We have both an indoor and outdoor pool as well as a full health club including a sauna and Jacuzzi.
Norfolk International Airport is conveniently located fourteen miles from the VBRHCC. The drive takes approximately twenty minutes. Van service is available from the airport and can be arranged through Airport Limousine Service by calling (757) 857-1231. Hotel van shuttle service is also available at a special rate of $12.00 per person. 24 hour notice to the hotel is required to reserve the hotel airport shuttle service.
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FOR MAIL-IN RESERVATIONS:
Group: Virginia Health & Medical Sciences Educators Association (VAHAMSEA) Summer Conference – July 30-August 1, 2013.
Return the hotel registration form to the hotel (Virginia Beach Resort Hotel and Convention Center.
Please Print:Date ______
Name: ______
Address: ______
City State Zip: ______
Daytime Telephone ( ) ______
Sharing With : ______ Smoking Non-Smoking
Arrival Date: ______Departure Date: ______
All reservations must be guaranteed. You may do so in the following manner:
Advance Deposit: Please send one night’s deposit plus 13% tax, and $1.00 per night lodging tax. Deposit must be received prior to reservation cut-off date.
GTD By Credit Card: AMX MC Visa Discover Carte Blanche/Diners
Account Number: ______Expiration Date:______