NOTES
OF THE TENANTS’ AND LEASEHOLDERS’
CONSULTATION FORUM

Monday 30th September 2013 at 6.00pm

Directorate / Housing
Present
Bob Dawe (BD) / Chair
Roger Ludgate (RL) / Vice -Chair
Pam McGowan / Resident - Coalville
Glynn Truswell (GT) / Resident - Ashby
Carole Whitfield (CW) / Resident - Linford and Verdon
Lesley Cowlishaw / Resident - Ashby
Cath Flanaghan / Resident - Moira
Pauline Inett (PI) / Resident - Ashby
Kate Nicholls / Resident - Riverview
Jeanette Collins (JeC) / Greenhill Tenants and Residents Association
Gloria Richardson (GR) / Greenhill Tenants and Residents Association
Kath Whittaker (KW) / Willesley Tenants and Residents Association
Pat McGinty (PM) / Resident – Ashby
Sheila Sharpe / Resident - Kegworth
Councillor Derek Howe / NWLDC (Items 1 to 5 only)
Councillor Sean Sheahan (SeS) / NWLDC (Items 1 to 5 only)
Chris Lambert (CL) / Head of Housing Services
Tracy Ashe / HRA Business Support Team Manager
Amanda Harper (AH) / Housing Management Team Manager
Peter Oliver (PO) / Senior Housing Officer
Antony Douglas (AD) / Resident Involvement Officer
Nick Jones (NJ) / Resident Involvement Officer
Apologies
Councillor Roger Bayliss (RB) / Portfolio Holder for Housing
Joan Cox (JC) / Resident-Linford and Verdon Tenant and Residents Association
ITEM / ACTION
1. / Welcome and Apologies
Apologies were noted as above.
2. / Minutes of Last meeting
Agreed as correct.
3. / Matters Arising
None.
4. / Tenant Conference Feedback
·  Tenant Conference Feedback is to be referred to the next meeting.
Action item to be included on Agenda for 28.10.13 / NJ
5. / Resident Involvement budget Update
·  TLCF agreed to be responsible for setting resident training priorities and to receive requests for training on a quarterly basis and acceptance of training requests will determined by a democratic process within TLCF.
·  TLCF accepted the accounts of the budget but they declined the proposal to develop a training approval process.
Action: Training priorities to be set by the Forum January – March 2014, in accordance with RI Agreement / FORUM
6. / Compact/Resident Involvement Agreement Monitoring
·  Officers will support TLCF with the monitoring of the draft Resident Involvement Agreement.
Action: NJ to assist BD with quarterly monitoring update starting Jan 2014 / NJ/BD
7. / Membership options
·  A proposal to seek representations from East Midlands Tenant Participation Forum and Tenant Participation Advisory Service (TPAS) for a future meeting was fully supported by TLCF.
Action: Item to be included on agenda for 25.11.13 / NJ
8. / Working Group Updates
·  Agreed to elect representatives from working groups to update TLCF as referred to Action List.
Action: Working Groups to nominate representative/s to update the Forum as part of monthly standing Agenda item. / NJ/AD
9. / Communications
·  Editorial panel of INTouch is reviewing the website.
·  A list of editorial deadlines dates for INTouch will be circulated in the next minutes.
Action: Circulate deadlines for INTouch 2014/15 with papers for meeting 28.10.13 / NJ
10. / Forward plan
October
·  Nominations for sub group to review outcome based monitoring information.
·  Budget
·  Training requests
·  Communications
November
·  Budget- growth bid request (tbc)
·  Review of Resident Involvement Agreement
·  EMTPF and TPAS presentations
·  Training requests
·  Communications
January 2014
·  Compact monitoring
·  Outcome based monitoring feedback
·  Working group update
·  Budget
·  Training priorities for 2014/15
·  Training requests
·  Communications
February 2014
·  Budget
·  Working group update
·  Training requests
·  communications
March 2014
·  Budget
·  Working group update
·  Compact monitoring
·  Training requests
·  Communications
11. / Any Other Business
·  TLCF agreed to financially support tenants attending the East Midlands Tenants Participation Forum Annum General Meeting up to the maximum sum of £600.
·  The forum agreed to meet before Christmas for a thank you event. GT and PI volunteered to coordinate
·  An agenda item request for meeting 28.10.13 for a Tenant Bid at Fairfield Court was put forward and agreed.
·  An agenda item request for meeting 28.10.13 for a review of the My Place Young People’s Independent Living Skills training was put forward and agreed.
·  An agenda item proposal for meeting 28.10.13 was put forward for an overview of the Housing Revenue Account 2014 – 2015.
Action: Expressions of interest to be invited once details of EMTPF conference available.
Action: Activities for a pre Xmas thank you event to be included on agenda of meeting 28.10.13
Action: Tenant Bid for mosaic project with residents of Fairfield Court to be included on agenda of meeting 28.10.13
Action: My Place training report and funding review to be included on agenda of meeting 28.10.13
Action: Housing Revenue Account 2014 – 2015 overview to be included on agenda of meeting 28.10.13 / NJ
GT/PI/NJ
NJ
NJ
NJ
12. / Date of Next Meeting
Monday 28th October 2013, Council Chamber, 6 – 7:50pm

Action List

Action / Owner / Target Date / Action Status
Tenant Conference 25.09.13 Feedback / NJ / 28/10/13 / ongoing
Set Training Priorities / Forum / 25/11/13 / ongoing
Representatives of TPAS and EMTPF to attend Forum to describe value/benefits of membership with their organisation / NJ / 25/11/13 / ongoing
Quarterly monitoring of Resident Involvement agreement to be included in forward plan as standing item on Forum agenda from Jan 2014. / BD/NJ / January
2014 / ongoing
Forum to agree voting status of observers on decisions involving TARAs / Chair / 28/10/13
Elected Representatives nominated by Working Groups to deliver working group updates. / NJ/AD / January 2014 / ongoing
INTouch deadlines to be circulated with Forum papers / NJ / 28.10.13 / ongoing
Forum to agree method of authorising RI budget spending for activities such as; Tenant Representative working group attendance – DHIP Core Group, DHIP Project Group, Green and Decent Project, Interviews, Castle Rock Silver Surfing, Ashby School Xmas event, Work shadowing / Chair / 28.10.13 / ongoing
Forum Pre-Xmas Thank You event budget, venue and date to be agreed / NJ / 28.10.13 / ongoing
Tenant Bid for mosaic project with residents of Fairfield Court to be included on agenda of meeting 28.10.13 / NJ / 28.10.13 / ongoing
My Place training report and funding review to be included on agenda of meeting 28.10.13 / NJ / 28.10.13 / ongoing
Housing Revenue Account 2014 – 2015 overview to be included on agenda of meeting 28.10.13 / NJ / 28.10.13 / ongoing
East Mids TP Forum 14.11.13, information circulated with papers for 28.10.13 residents wishing to attend to contact NJ by 01.11.13 / NJ / 01.11.13 / ongoing
2014 Forum meeting dates to be agreed / Forum / 28.10.13 / ongoing
INTouch Editorial Panel submit a ‘myth-busting’ article for Jan 2014 edition, looking at the various myths that spring up about the council, for example a ‘black list’ of residents who make complaints. / Editorial Panel / January 2014 / ongoing
RY to produce an article about his void inspection training for INTouch / RY / NJ / 2014 / On hold