Home-Start is committed to safer recruitment practice as an important part of safeguarding and protecting children and vulnerable adults

Job Description – Sessional Hours Administrator

Job Title: Home-Start Colchester Sessional Administrator

£9.00 per hour

Employer: Home-Start Colchester

Hours of work: 0 hour contract

Responsible to: The Home-Start Scheme Manager

Candidates need to show evidence of the following:

·  Strong organisational skills to support the scheme’s administration

·  The ability to manage pressure and conflicting demands and prioritise tasks and workload;

·  Good oral and written communication skills, attention to detail

·  Tact, discretion and respect for confidentiality;

·  A pleasant, confident telephone manner;

·  Teamwork;

·  Reliability and honesty;

Purpose of the job:

·  To provide administrative support to the Home-Start Colchester scheme and Board of Trustees, as appropriate and agreed.

Main Responsibilities:

·  General day to day office duties, photocopying, diary management, filing and mailing etc.

·  Ensuring good communication with all scheme stakeholders and ensuring good practice in equality, diversity and fairness.

·  Inputting data to the Home-Start monitoring and evaluation online system, as directed by the Scheme Manager.

·  Provide all recruitment administration support.

·  Manage the new-joiner process from offer letter through to joining instructions and induction paper work.

·  Distributing agendas and reports for future meetings.

·  Assisting with hospitality for visitors to the office.

·  Assisting the scheme manager to maintain efficient, accurate and confidential records, including collection and collation of statistics

·  Preparing reports, minutes of meetings and publicity material.

·  Supporting events and meetings as required.

·  Maintaining supplies of stationery and office sundries.

·  Complying with all Home-Start policies and procedures.

Experience:

·  Experience of working on excel databases and word

·  Providing administration support or training to offer administration support.

Qualifications/skills:

·  Good standard of education of Maths and English qualifications.

·  Relevant secretarial/IT, administrative training.

·  Excellent communication skills.

·  Fully IT literate. Microsoft office experience including Excel, PowerPoint and Publisher.

·  Database experience.

·  Ability to set up new quality proceders to improve office management.

Other:

·  To work in accordance to the Home-Start Quality Assurance standards.

·  To take part in Home-Start Colchester’s team meetings, events and training as necessary.

·  To contribute to the development and implementation of the overall ethos/work/aims of Home-Start Colchester.

·  To work in accordance with Home-Start Colchester policies, particularly in relation to equal opportunities bullying and harassment, health & safety and child protection.

·  Level of DBS (Criminal Records Check) needed: enhanced

· 

Special Requirements

Eligible to work in the UK.

Closing Date: 25th May 2015 Interview Date: Monday 1st June 2015

Home-Start Colchester, a company limited by guarantee. Registered in England and Wales no. 05706756

Registered office: 2 Thomas Court, East Street, Colchester, Essex CO1 2TR. Registered charity no. 1116639