(letter head)

Date

Name

Title

Empl ID

Re:Non-Renewal of Contract

Dear [xx]:

This letter is to notify you that your contract which expires xx/xx/xxxx will not be renewed and you will no longer be an employee of University of Missouri Extension.

I will work with you to set up a plan for your exit relative to University equipment, keys to the local office, and any other items that you might have that we need to inventory.

  • Your last day in active employee status is ______
  • Your remaining balance of vacation will be paid as a lump sum. This vacation balance is paid with the normal payroll cycle in the pay period FOLLOWING the pay period of your last day in active employee status. For example, a monthly employee whose active employee status ends early in May will get the lump sum payment for vacation at the end of June. Keep in mind that if you have garnishments taken from your normal check, it is likely that they will also be taken from your lump sum payout check. Personal and sick days are not paid at the end of employment.
  • If you are enrolled in University benefits, those benefits will be effective through the end of the month of your last day in active employee status. Shortly after your appointment ends you will receive information directly from the COBRA administrator, ASI, regarding your options for continued coverage through COBRA. If you have questions about your benefits you may contact the HR Service Center at 573-882-2146. The Total Rewards (retirement) staff will review your employment records and will contact you regarding the contribution you made toward your retirement and what your options are upon termination (roll overs, pay outs, etc.). This review and calculation process takes several months. If you do not hear from them after 7 months you can contact them at 573-882-9810.
  • Your access to myHR will be removed for approximately 30 days after your last day in active employee status, and then re-instated.
  • Keep your address current in myHR so that future correspondence can reach you.
  • If you have not consented to access your W-2 electronically through myHR, you may want to do this before your last day in active employee status so that you have easy access to your W-2 for filing your taxes.

For more information about your access to myHR please see

I wish you the very best in your future endeavors.

Sincerely,

Name (of supervisor)

Title

Cc: Personnel File

MU Extension HR