Ashav Online Entry Form - Instructions

ASHAV ONLINE ENTRY FORM - INSTRUCTIONS

We are offering online entries through There is a $1/entry charge for this service. Below are instructions to enter online.

What you need:

A free account at HorseShowsOnline. If you don't already have an account you can create one when you click the continue button below. HorseShowsOnline basic member is FREE.
A record in your account for each person and horse that you will use on show entry forms when you enter a show.

How do I get started:

Once you are logged in, click the "My Horses, People, Shows" button in the member menu.
At the People, Horses, Shows page, add any new people and horses to your account as required on the appropriate tab (IE: My People, My Horses). People and horses are saved with your account. Once you have those records in your account you can use them at every show you enter.
Click the "Enter show" button to select the show you want to enter and follow the steps in the online entry wizard.

Steps to enter a show:

Select the show you want to enter from your "My People, Horses, Shows" page on the "My Show Entries" tab, or find the show you want to enter in show selector and click the Online Entry icon. This will start the online entry wizard. Make sure you have already created the horses and people in your member account.
The online entry wizard will guide you through the steps to complete the entry form. The basic steps in the wizard are:
Select the horse, people, and riders for your entry
Select the classes each rider is entered in.
Select the quantity for stalls and other fees.
Confirm your selections
Checkout and submit the show entry.
The final step generates the completed entry form and submits your entry to the show for review and acceptance. If the show requires a payment at entry time, you will be prompted for your credit card information.

Tips:

You can cancel the entry part way through the wizard and resume the entry later on. For example if you need to add more people to your account, or you just want to come back and complete the entry later. Unfinished entry forms are listed in your "My entries" tab and will allow you to edit the entry.
People and horses you create in your account are saved permanently and can be used in other shows you enter. You only need to add people and horses once and then they can be re-used.

The American Saddlebred Horse Associationof Virginia invites you to the ASHAVHorse Show, September 28-30, 2017 at the beautiful Virginia Horse Center in Lexington Virginia. Whether it is your first time at our show or you are a returning exhibitor, we feel that this will be an experience that you will remember. We hope that you will join us for this year’s premier event.

This year’s show will feature a full line-up of classes for Saddlebreds, Hackneys, & UPHA Classics, Futurities and Academy Classes.

An exhibitor’s early arrival welcome picnic, junior judging, exhibitor’s & sponsor’s reception, Fun Dog show, and the “fundraiser for “Saint Jude’s”, as well as other activities we feel will prove again to make this year’s show exceptional. We believe that ASHAV is the pride of the Virginia Saddlebred Horse community. The horse show committees, along with the many ASHAV members, are here to help make your stay an enjoyable one.

On behalf of ASHAV, the horseshow committee, and the many volunteers who work to make this competition a reality, we Thank-You for considering this show. We look forward to seeing you at the Virginia Horse Center for the 2017 American Saddlebred Horse Association of Virginia Horse Show and hope you will place September 28th- 30th, 2017on your schedule. We appreciate your business, friendship, and support and hope that you will return for many years to come.

Sincerely,

Carol S. Reedy Kent A. Moeller

Carol ReedyKent Moeller

ASHAV Horse Show ChairHorse Show Manager

SPECIAL EVENTS

During The Horse Show

Wednesday – September 28th

Welcome Early Arrivals Dinner

UPHA Chapter 18 meeting

Thursday– September 29th

Ice Cream Sundae Social 8pm - 10 pm

Friday – September 29th

Adult Stick Horse Stake Jackpot

Dog Show10 minutes after Class 73

Exhibitor’s and Sponsor’s Party

Saturday – September 30th

Exhibitor’s Breakfast 7:00am-10:00am

Open Costume Class Stake

EXHIBITOR INFORMATION

ENTRIES

Every class offered herein which is covered by the rules and specifications of the current USEF rulebook will be conducted and judged in accordance therewith. Show management will resolve any questions not covered by the USEF rulebook, and such decisions of show management will be final. It is the exhibitor’s responsibility to submit entries that do not constitute a violation of these provisions.

ENTRY FORMS

Entries must be on the official entry form for this show. ONLY (1) ONE horse per entry form. The complete name and address of the registered owner must appear on the entry blank. Owner, trainer, rider, driver and handlers must sign the entry blank. (Trainer is any adult who has the responsibility for the care, training, custody or performance of a horse.) After completing the entry form, mail to the address on the entry blank, along with a check for all fees, a photocopy of the registration papers for all horses entered and copies of required USEF membership cards.

ENTRIES CLOSING DATE

Closing Date is September 8, 2017. The US Postal stamp will be the date considered. All entries not received by September 8, 2017, will be considered POST ENTRIES. Entry blanks must be completed in FULL, SIGNED and accompanied by full payment. Online entries now available. Do not send entries by any method for signature required.

CAMPER SPACES

Camper space is available. Call the Virginia Horse Center to reserve your space. $30.00 per night. This fee includes electricity and water but NO Dump Services.

CHAMPIONSHIPS & STAKES

To be eligible to compete in a championship or stake class, horses must be entered, shown and judged in a qualifying class in its division or section.

CHECKS

All entry forms must have a check attached for the full payment. ASHAV will enforce an OPEN CHECK POLICY, when checking in. An OPEN CHECK must be left with the officebefore any numbers will be released. It is the responsibility of each exhibitor or agent to settle his account by the end of the show. Failure to do so will give the Horse Show Secretary authority to fill in the correct amount owed ASHAV and forward a copy of the invoices the open check was written for within 10 days. All checks returned for non-payment will be charged a $50.00 handling fee and must be replaced by a certified check or money order. No one will be issued numbers if they have an outstanding account with ASHAV.Accounts will not be settled during the one hour period prior to the start of any session, so that proper preparation for the that session may be done.

CHECK CASHING

ASHAV will NOT cash checks.

COGGINS TEST

A copy of the Coggins Test must be submitted with entries. State law mandates that each exhibitor be in possession of a negative Coggins Test conducted within the past twelve (12) months on each horse entered. Foals under six (6) months need not have a Coggins if accompanied by its dam with a negative Coggins Test. Weaned foals under six (6) months must have a negative Coggins Test. This copy must remain on file with the state of Virginia for one (1) year.

DOG LEASH REQUIREMENTS

All dogs must be kept on a leash. NO dogs are allowed in the coliseum.

DRUGS & MEDICATION

All horses in this show are subject to the drug and medication tests conducted by veterinarians approved by USEF. See USEF GR402.

EMERGENCY ENTRY

In cases where entries cannot be made at least two (2) hours before the schedule start of the session, an emergency penalty fee of $50.00 will be charged in addition to all other fees listed in the prize list.

MOTORIZED VEHICLES

Minors who do not have a valid driver’s license which allows them to operate a motorized vehicle in the state in which they reside will not be permitted to operate a motorized vehicle of any kind including, but not limited to, golf carts, motorcycles, scooters, or farm utility vehicles on the competition grounds of licensed competitions. Minors who have a valid temporary license may operate the above-described motorized vehicles as long as they are accompanied by an adult with a valid driver’s license. The parent(s), legal guardians(s), or individual who signs the entry blank as a parent or guardian of a minor operating a motorized vehicle in violation of this rule are solely responsible for any damages, claims, losses or actions resulting from that operation. Violations of this rule will be cause for sanctions against the parent(s), guardian(s) and/or trainer(s) who are responsible for the child committing the offense. Penalties may include exclusion of the child, parent(s), guardian(s), and/or trainer(s) from the competition grounds for the remainder of the competition and charges being filed against any of the above individuals in accordance with Chapter 6. Wheelchairs and other mobility assistance devices for individuals with disabilities are exempt from this rule.

GROUNDS FEE

A Grounds Fee of $20.00 per horse per class for non-stalled horses.

HEALTH CERTIFICATION

All out-of-state horses must possess a health certificate issued within 30 days of the show dates.

HORSE SHOW BOX SEATS

Box seats are available. 6 seats $100; 12 seats $125; 18 seats $175

FACILITIES

The ASHAV horse show is held in the Howard P. Anderson Coliseum. The Coliseum and warm-up arenas are 150 feet by 300 feet in dimension. The Coliseum and warm-up arenas contain a sand/loan combination footing. The same is the case for the warm-up arena.

IN-GATE CLOSIING

The in-gate will be opened in accordance with USEF rulebook. “In classes where horses will compete collectively, a warning is issued and the in-gate MUST be closed two (2) minutes after the first horse enters the ring. Judging must not commence until the gate is closed or at the end of the two minute call.”

PARKING

All vehicles MUST BE parked in designated areas BEHIND the barns. Vehicles must be REMOVED from the barn area IMMEDIATELY after unloading.

POST ENTRIES

Post Entries will be accepted as a $10.00 fee per horse in addition to the regular entry fees. Post entry fees will not apply to horses already entered in the show or to championship classes. Post entries must be made at least two (2) hours before the scheduled performance. IMPORTANT: All entry blanks must be signed in ALL spaces provided. All entry blanks must contain the complete and correct address of both owner and trainer. NUMBERS WILL NOT BE RELEASED UNLESS ALL SIGNATURES APPEAR ON EACH ENTRY BLANK. USEFA membership numbers, Amateur Cards must be Xeroxed and submitted with the signed entry blank or may be submitted to the Horse Show Secretary prior to having numbers issued. In either case, no one will be issued NUMBERS unless the above requirements are met. Original measurement cards issued by the USEF must be SHOWN.

PRIZE MONEY

All prize money will be paid by check within thirty (30) day's of closing of show unless there is an outstanding account due. All accounts must be paid in full before checks can be issued.

PROTESTS

USEF will govern a protest or charge. GR 601, 602, and 603. The protest must have a check for $200.00 for members, $300.00 for nonmembers.

REFUNDS

If a request for a refund is received by registered mail PRIOR to the closing date of the horse show, September 8, 2017, ALL fees will be refunded less the $25 office fee per horse. If a refund request is received after September 8, 2017.It must be accompanied by a veterinarian’s certificate of illness or lameness on an official letterhead. If the above criteria are met, entries fees and any other relevant fees will be refunded less the $25 office fee per horse OR a horse may be substituted for the animal bearing the veterinarian certificate is attached. STALL FEES will NOT be refunded on requests received after the closing date of the show, September 8, 2017.

RESPONSIBILITIES: ASHAV

The ASHAV Horse Show and its Management will not be responsible for any loss or damage that may occur, and it will be a condition of the entry that each exhibitor or owner shall hold the horse show and its management harmless for any loss or accident to his or her horse(s) or equipment that may occur from sickness, fire or otherwise. The ASHAV Horse Show will not be responsible for any article of any kind of nature that may be lost, destroyed or stolen, and will not be responsibleor liable for injury sustained in any way by exhibitors, spectators, employees or other involved parties.

THE HORSE SHOW MANAGEMENT RESERVES THE RIGHT TO: 1. Vary or add to the names of those Officials who have been invited to participate. 2. Cancel or combine any class with less than four entries. 3. Refuse any or all entries; return any money paid for stalls or entry fees without explanation or recourse to the Show for liability or compensation. 4. Limit the number of horses accepted in each division.

The Show shall be under absolute control the Management. Only qualified persons shall be allowed in the ring during judging. Exhibitors are notified that any act of discourtesy or disobedience to the judge or officials by the owner, rider, trainer or groom will disqualify horse or rider and the owner shall forfeit all fees and payments.

SCRATCHES

Exhibitors must notify the secretary of scratches at least two (2) hours before the scheduled performance. NO REFUNDS WILL BE GIVEN FOR SCRATHES OR NO-SHOWS.

SHOW OFFICE

Show Office Hours will be: Wednesday 9am-6:30pm; packets can be picked up after 2pm on Wednesday; Thurs.-Sat., one hourbefore show starts to close of morning session; closed for lunch;open 2 hours prior to evening session; closed following last class of evening sessions.

STALLS

Permanent stalls with sliding doors (door may notbe removed) are available at $135.00 during the show. Stalls will be available for occupancy at 12:00 noon on Monday September 25th, and should be vacated on October 1 by 12pm. FOR EARLY ARRIVALS TO ORDER BEDDING call the Stable Office at the Virginia Horse Center 540-464-2950. ALLSTALLS MUST BE PAID FOR IN ADVANCE. The Virginia Horse Center requires that an open check policy prevail regarding bedding. No stall will be assigned unless paid for by the closing date. Only 1 performance horse per stall. While exhibitors may bring their own bedding (with exception of paper or sawdust), outside vendors are prohibited from selling and/or delivering grain, straw, hay and bedding on the Virginia Horse Center grounds. NO STALL PAYMENTS WILL BE REFUNDED.

TROPHIES

All Perpetual Trophies will stay in the possession of the ASHAV Horse Show.

USEF MEMBERSHIP STATEMENT

Life, senior active and junior active members shall be eligible to participate in all classes at Regular Competitions, Eventing Competitions at the Preliminary Level or above and Combined Driving Competitions at the Advanced Level, Dressage, Reining and Vaulting Competitions and Endurance Rides. A nonmember may participate as a handler, rider, driver, owner, lessee, agent, coach or trainer at Regular Competitions, Eventing Competitions, Dressage Competitions, Reining Competitions and Combined Driving Competitions upon payment of a $30 Show Pass fee. Participants in the following classes are exempted from the Requirements of this rule: 1) lead line; 2) exhibitions; 3) games and races; 4) classes for 4-H members; 5) walk trot and academy classes (academy classes are classes limited to horses used regularly in a lesson program); 6) USDF introductory level tests, pas de deux and quadrille classes; 7) NRHA Endorsed Reining Competitions; 8) Opportunity classes, 9) citizens of other nations who have proof, in English, of current membership in good standing of their own National Federation, 10) USEA beginner novice division; and 11) assistant handlers in Dressage Sport Horse Breeding classes.

UPHA CLASSICS

Entries in the Three-Year-Old UPHA Classic classes must be eligible and registered with UPHA. Nomination and initial payment of $50.00 to be made on the ASHAV entry form. Entry closing is September 8, 2017. Closing fee of $50.00 due 24 hours prior to class. Post entry fee is $300.00.