PCOGS 2013 First Board Meeting Minutes 1 of 7`
MINUTES
Marcus Whitman Hotel & Conference Center
SECOND MEETING OF THE BOARD OF DIRECTORS
SATURDAY, OCTOBER 5, 2013
Pacific Coast Obstetrical and Gynecological Society
PCOGS 2013 First Board Meeting Minutes 1 of 7`
Attendance
Board of Directors
Donald Barford, President
Martha Goetsch, Historian
Fung Lam, Secretary Treasurer
Marilyn Laughead, Past President
Maria Manriquez, Member at large
Lorna Marshall, Seattle Caucus Chair
Preston Nelson- Outgoing SF Caucus Chair
Phillip Patton, President -elect
Melanie Plaut, Portland Caucus Chair
Joel Cohen, Los Angeles Caucus Chair
Cinna Wohlmuth-, Outgoing LA Caucus Chair
Ken Welch, Arrangements Chair, 2014
Pacific Coast Obstetrical and Gynecological Society
PCOGS 2013 First Board Meeting Minutes 1 of 7`
Pacific Coast Obstetrical and Gynecological Society
PCOGS 2013 First Board Meeting Minutes 1 of 7`
Invited Guests
Pacific Coast Obstetrical and Gynecological Society
PCOGS 2013 First Board Meeting Minutes 1 of 7`
David Greenspan, Program Chair 2014
John Lenihan, Arrangements Chair 2013
Gretchen DeGroot Lenihan, Arrangements Consultant 2013
Steve Woods, Program Chair 2013
Tom Powers, Audio Video Manager
Steve Woods, Program Chair, 2013
Unable to Attend
Aaron Caughey, Editor, Scientific Proceedings
David Lagrew, Assistant Secretary
Sarah Snell, San Diego/Arizona Caucus Chair
Pacific Coast Obstetrical and Gynecological Society
PCOGS 2013 Second Board Meeting Minutes 1 of 3`
Society Administrator- Linda Hinrichsen
Pacific Coast Obstetrical and Gynecological Society
PCOGS 2013 Second Board Meeting Minutes 1 of 3`
Pacific Coast Obstetrical and Gynecological Society
PCOGS 2013 Second Board Meeting Minutes 1 of 3`
TOPIC / DISCUSSION/ CONCLUSION/ RECOMMENDATIONS / ACTION PLAN/ PERSON RESPONSIBLE / STATUS- Call to Order/
- Approval of minutes
- Budget
- Arrangements
- Audit
- Presentation Format
- Strategic Planning
- Society Guests
- 2014 Meeting
- Adjournment
Secretary-Treasurer Lam indicated that minutes of the First and Second Business Meetings were recorded and will be transcribed and posted for review.
The Board voted unanimously to maintain the annual dues at $350 for Fellows, $175 for Semi-Retired Fellows and $25 for Retired Fellows. Preliminary review of the 2013 Walla Walla budget indicates that it was a financially very successful meeting .
The role of the Arrangements consultant was discussed. The general consensus was that at a venue with off-site activities (e.g. Walla, Walla), the consultant was very helpful in organizing the events. In a resort location, onsite services may be sufficient. There was a request for additional funds because the time spent exceeded the original contract ($3,000) and extension ($1,050). After discussion, the Board approved an additional $1,000 contingent on completion of the meeting templates and recommendations.
It was noted that additional travel and site visit expenses (est. $1,300) were also incurred. These expenses are from the general fund .The role of the consultant will be re-visited at the Interim Board Meeting.
Glenn Huerta-Enochian, Roger Schlesinger, Maria Manriquez and Joel Cohen were selected as audit committee members.
President Barford announced that Jim Caillouette is considering a donation to the Society. These funds may be used to establish a guest lectureship at the Annual Meeting.
The Board felt that the 20 minute presentation format (10 minute presentation, 3 minute formal discussant and 3 minute informal discussion) was not allowing enough time for questions and discussion from the members. It was decided to eliminate the formal discussant's oral presentation. The formal discussant will continue to review the paper and provide three questions (in advance) to be answered by the speaker. This will allow more time for audience participation.
President Barford called for a "Strategic Planning Committee" to make evaluations and recommendations for the future direction of the Society. Lori Marshall, Maria Manriquez, Donald Barford, Fung Lam and Linda Hinrichsen will meet on March1, 2014 after the Interim Board Meeting.
President Barford opened the discussion of candidates for Fellowship. The following Candidates have fulfilled the requirements and were approved by the Board of Directors to be placed on the ballot for Society membership.
Society Guests 2013
Seattle Caucus:JaneDimer, RebeccaDunsmoor-Su, JulieLamb
Portland Caucus: BrandonBankowski, W. GaryHoffman, DavidLee,
San Francisco Caucus: ArzouAhsan, RaydeenBusse,
Los Angeles: BrianAcacio, LailaMuderspach
It was noted that ballots were still sent individually by U.S. mail and tallied manually. Use of online polling resources (eg. Survey Monkey) will be used.
Ken Welch, Arrangements Chair 2014 presented the preliminary plans for the 2014 Meeting at the Ritz-Carlton, Dove Mountain in Marana, AZ (near Tucson). It is a high-end resort with golf, access to spectacular natural surroundings and many other amenities. A site visit is planned to include Don Barford, Ken Welch and Fung Lam.
The meeting was adjourned at 4:45 pm by President Donald Barford
The 2014 Interim Board of Directors Meeting will be on Saturday, March 1, 2013, from 10am -4pm
The Westin San Francisco Airport Hotel.
2014 Meeting- Ritz-Carlton, Dove Mountain- Marana, Arizona October 21-26, 2014
Respectfully submitted,
Fung Lam, M.D. Recorded 10/5/13 Revised 2/17/14
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Fung Lam, M.D.Date
Secretary-Treasurer
Pacific Coast Obstetrical and Gynecological Society