Texas Association for Symphony Orchestras
RECOGNIZED PROJECTS
COVER SHEET
Projects Competitions 2016
Projects: Education, Fundraising, Leadership/Service, Communications & Technology
June 30, 2015 through June 30, 2016
(Cover sheet must be an attachment to each application) (5 Pages Total)
Volunteer Organization Name:______
Number of Active Members:______
Orchestra Name: ______
Group Size of Orchestra (Group size determined by orchestra’s annual budget. If in doubt, check with your Executive Director): ______
City: ______State: ______
Your Name: ______Title/Position: ______
Your Phone: ______Your Email: ______
List Names of All Projects being entered. (Maximum of 3 projects in each category.)
Education:
1. ______
2. ______3. ______
Fundraising:
1. ______
2. ______3. ______
Leadership/Service:
1. ______
2. ______3.______
Communication/Technology
1. ______
2. ______3.______
Deadline: August 1, 2016 Email to LaDonna Tunnell:
Questions: 806-679-0635
Texas Association for Symphony Orchestras
Project Competitions for Member Organization Projects Occurring between
June 30, 2015 through June 30, 2016
EDUCATION
Projects are judged based onif the application was turned in on time; if all requested items were turned in (timeline, budget, handout); the content of the completed form, the goals and activity, how they were achieved, and the overall success of the project. Non-PowerPoint projects may be resubmitted for competition next year.
Volunteer Organization Name: ______
Name of Project: ______
Contact Name for this Project: ______
Preferred Modes of Communication: ______
(Please enter email address and/or telephone number.)
Please check all that apply under the category indicated below.
EDUCATION
___ Arts and Orchestra Advocacy___ Programs for Children under 5
___ Community Engagement___ Programs for Children age 6-12
___ Adult Specific Education Project___ Programs for Young People age 13-18
___ Competition/Scholarship___ New Target Audience Sales
___Docent Program___ Audience Engagement
___ Instrument Petting Zoo___ Special Stand Alone Concert Sales
___Master Class___ Other: ______
___ Music Camp
PLEASE GIVE A BRIEF DESCRIPTION OF THE PROJECT:
Be concise when answering the following questions -
A. PROJECT DETAILS:
1. What were the goals or desired outcomes of this project?
2. How was the need for this project determined?
3. How was the success of this project measured?
4. What new information/ideas were gained as a result of this project?
5. What obstacles or difficulties had to be overcome in completing this project?
6. Was this a new twist to an old idea or former project? If so, what was the difference?
7. Do you think you will repeat this project? Why?
B. AUDIENCE DEVELOPMENT/COMMUNITY ENGAGEMENT:
1. Did this project reach a new or underserved population? If so, please describe how and whom?
2. Was this project done to increase subscriptions, attendance, single ticket sales or as a marketing tool to attract a more diverse type of concert attendee?
3. How did you judge the success of this project?
4. Was this project done in connection with the staff, sales office, musicians, or Board of Trustees of the Symphony or was it a total volunteer endeavor?
5. Did you partner with another community organization? If yes, was it an arts organization, will it be an ongoing project, and did it attract the non-concert going members of the community?
C. EDUCATION:
1. Did this event/project serve to educate a new population.
2. Did this event/project collaborate with existing community group(s)?
D. VOLUNTEER INVOLVEMENT:
1. Numbers of volunteers needed to plan this event/project and how they were used?
(Please do not include volunteer names.)
2. Number of onsite volunteers needed to staff this event/project?
3. What was the staff involvement on this event/project?
E. ADDITIONAL INFORMATION:
1. What month/year did planning begin on this project? Include a timeline.
2. When did this project take place?
3. Is this project new for your organization? ___ Yes ___ No
F. FINANCIAL INFORMATION:
1. If applicable, a copy of the budget is required.
2. Funding/Revenue:
a. List major sources of income including in-kind underwriting donations with estimated dollars values.
b. TOTAL REVENUE: $ ______
3. Expenses:
a. List major expense items and give estimated dollar values of the in-kind contributions that would have been purchased
b. TOTAL EXPENSES: $ ______
c. NET PROFIT: $ ______
G. SHARE OUR SUCCESS ROUNDTABLE HANDOUT:
1. Include the handout that you will use for your Roundtable Handout if chosen as a Recognized or Commended Project. One aspect of judging the project is how well you share information.
2. Please use the following Guidelines when preparing the handout.
a. The handout is to be only one page. Both sides of the page may be used.
b. The purpose of the handout is to “sell” the project. It is a practical guide for those desiring to use the project idea.
c. Incorporate the information used on the Project Submission form such as:
1. The purpose of the project
2. How the project was developed
3. Financial information
4. Timeline
5. Volunteer requirements:
a. Number of volunteers to plan
b. Number of volunteers to execute
6. Impact on the community
7. Suggested improvements
Examples of handouts from previous years are in the conference notebooks from past years.
DEADLINE: Must be received no later thanAugust 1, 2016
Email to LaDonna Tunnell:
Questions – Call LaDonna Tunnell 806-679-0635
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Education Project Competition