Viper BOD Meeting, 02/05/14
In attendance: Karen Oleson, Traci Brauer, Jim Lutz, Brad Grieshop, Jerry Verbrugge, Debbie Lieske, Kerrie Peck
Called to order: 7:05
President’s Report:
The board accepted Kyle Messmore’s resignation as head coach on 1/19/2014. Brad Grieshop was appointed as interim head coach 1/25/2914.
Finance Report:
Traci Brauer reviewed the budget for the month. Meet fees were billed and will be reconciled.
The board agreed to make change for the head coach salary to go to Brad Grieshop.
Committee Report:
Apparel: Emails with orders will go to Janice at Custom Embroidery directly. Traci will bill orders going forward. The billing will go to Traci by the 15th of the month.
Snacks/Social: An organized outing will be arranged for the club. Bowling has been suggested. The Sea Snake group will plan an outing for 3/14/14. This is being arranged by Sea Snake parents in coordination with Kerrie. An outing for all other groups will be planned for 3/28/14. Maggie Hunkler will be arranging this outing and she is hoping to recruit the assistance of 1-2 parents from the groups involved.
The end of season banquet is being planned. The dates suggested preferred dates are:
1) Tuesday, 3/25/14
2) Tuesday, 4/1/14
3) Monday, 3/31/14
The board agreed to again have the banquet in the WHS cafeteria. The times to reserve the cafeteria are 6:00 – 8:00. The board would like to have avoid a full meal being served and a sundae bar will be served. A sign up genius will be created for members to volunteer to bring ice cream and toppings. It was suggested to request larger tubs of ice cream and allow for enough tubs of ice cream to have multiple lines at the scooping station.
New Business:
Call Outs. It was determined that long course call outs for new members will be Wednesday, 3/26/14 and Thursday, 3/24/14. Debbie will put this announcement in all of the WWS school newsletters. Debbie will work to create a long course information packet.
Long course signups for existing members will begin 3/1 or 3/15. It was determined the dates would need to be coordinated to allow for proper billing. It was questioned if the dues could be set to bill on a specific date. Karen will check into this.
Office Hours. Board members have been and will continue to be present at head coach office hours. February’s schedule has been set. Debbie will have the March schedule to follow.
Safe Swim Program. The board received a good reception from parents and kids.
Red Cross Lifeguard program was discussed. Jerry will schedule/coordinate.
Head Coach Search Update:
One interview has been arranged. It will be conducted by an interview committee and the committee will make a recommendation to the board. The interview committee will consist of board members and swim parents.
The board heard a specific request from a short course scholarship swimmer. The request was approved.
Meeting adjourned at 8:28 PM.