VAN ALSTYNE ECONOMIC DEVELOPMENT CORPORATION

MINUTES - REGULAR MEETING

Friday, December 15, 2017

9:00 a.m.

228 E. Marshall

VAN ALSTYNE, TEXAS

A QUORUM OF CITY COUNCIL MEMBERS MAY OR MAY NOT BE PRESENT. NO ACTION OF THE CITY COUNCIL WILL BE TAKEN AT THIS MEETING.

  1. Call to Order and Introduction of Guest(s): President, Kaaren Teuber, called the meeting to order at 9:10 AM.

Board Members Present: Kaaren Teuber, J.D. Ballard, Darin Clum (until 10:21 am) and David Hips.

Board Members Absent: James Lewis

Employees: Jodi Carr, Executive Director and Doti Izzi, Administrative Assistant

Guests: Hilberto Saucedo and Alan Lambright with the USDA

  1. Comments by City Officials or Guest(s): None
  1. Overview: Representative(s) of USDA: Alan Lambright with the USDA gave an overview of the programs they offer including the Revolving Loan Fund, Renewable Energy for America Program and Section 504 Rehabilitation Loan and Grant. Both Alan and Hilberto Saucedo answered questions from the Board.
  1. Discuss/Action: Approval of Minutes of previous meeting(s): November 20th Special Called Meeting and November 20th Regular Meeting: The Board reviewed the minutes of the November meetings. David Hips made a motion to approve the minutes of the November 20th Special Called Meeting as presented. Darin Clum seconded the motion. Motion carried unanimously. David Hips made a motion to approve the minutes of the November 20th Regular Meeting as presented. Darin Clum seconded the motion. Motion carried unanimously.
  1. Discuss/Action: Approval of Financials for November 2017: Jodi Carr presented the financials for the month of November for Board review. David Hips made a motion to approve the financials as presented. J.D. Ballard seconded the motion. Motion carried unanimously.
  1. Discuss/Action: BET Program Participation: David Hips made a motion to not participate in the program for this year and re-evaluate participation next year. Darin Clum seconded the motion. Motion carried unanimously. President Teuber requested to have the TWC program director speak to the Board next year prior to the grant application process.
  1. Discuss/Action: Banking – RLF and General: Regarding the Revolving Loan Fund - Darin Clum made a motion to remove Timmerle Kelly as a signor on the account, remove Doti Izzi as an administrator on the account and add Jodi Carr as an administrator on the account. David Hips seconded the motion. Motion carried unanimously.

Regarding the General Checking Account - J.D. Ballard made a motion to move the general funds from Landmark Bank to Texas Star Bank with all Board members (Kaaren Teuber, James Lewis, J.D. Ballard, Darin Clum, and David Hips) as signors and Jodi Carr and Doti Izzi as Administrators. Darin Clum seconded the motion. Motion carried unanimously.

  1. Discuss/Action: Purchase office camera with CDC: Jodi Carr presented information regarding purchasing a digital camera for the EDC and CDC to share. David Hips made a motion to not purchase the digital camera. Darin Clum seconded the motion. Motion carried unanimously.
  1. Discuss/Action: Training for Executive Director: Jodi Carr advised the Board of several training courses she would like to participate in and requested not having to come back to the Board for approval each time. David Hips made a motion to approve the relevant training courses for Ms. Carr. J.D. Ballard seconded the motion. Motion carried unanimously.
  1. Enter into closed Executive Session pursuant to Chapter 551, Texas Government Code for deliberation regarding: The Board entered Executive Session at 10:25 AM.
  1. Section 551.087 Deliberations Regarding Economic Development Negotiations:
  1. to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or
  2. to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1).

Project Neon, Project Chicken, Project Leaf, Project 1234

  1. Section 551.072 Deliberations Regarding Real Property: to deliberate the purchase, exchange, lease, or value of real property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with a third person.

Project Neon, Project Chicken, Project Leaf, Project 1234

  1. Section 551.074 Personnel Matters
  1. to deliberate the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee; or
  2. to hear a complaint or charge against an officer or employee

Executive Director

Reconvene into Open Session: The Board reconvened into Open Session at 12:25 PM.

  1. Action as a result of Executive Session: None.
  1. Director’s Report of EDC Monthly Activities: Ms. Carr provided her Director’s Report to the Board.
  1. Comments of President and/or Board Members: None.
  1. Adjourn: David Hips made a motion to adjourn the meeting. J.D. Ballard seconded the motion. Motion carried unanimously. Meeting adjourned at 12:31 PM. The next Regular Board Meeting will be held on Friday, January 26, 2018, at 9:00 AM.

Minutes respectfully submitted by Doti Izzi and Jodi CarrDecember 15, 2017