Bidding Document no. 225/PMU

LAHORE ELECTRIC SUPPLY COMPANY

(LESCO)

BIDDING DOCUMENT FOR INTERNATIONAL TENDER NO.225/PMU FOR 11 KV OUTGOING PANELS

UNDER LESCO OWN RESOURCES

DEVELOPMENT LESCO

SEPTEMBER 2016

TABLE OF CONTENTS

SECTION

/

SUBJECT

I

/ INVITATION FOR BIDS
II / TENDER CONDITIONS
III / INSTRUCTIONS TO BIDDERS
IV / BID SCHEDULE FORMS
V / STANDARD FORMS
VI / TECHNICAL SPECIFICATIONS

SECTION-I

INVITATION FOR BIDS

SECTION – I

INVITATION FOR BIDS

  1. LESCO invites sealed bids on worldwide basis from the manufacturers/suppliers from Pakistan or any other country except those which are subjected to boycott in accordance with the laws of Islamic republic of Pakistan for the procurement of 11 KV outgoing panelsconforming to WAPDA specifications (amended to date) as per the following quantity, financed under LESCO’s Local funds and deposit works on CIF basis OR FCS basis Delivery to Consignee’s Stores LESCO Ware House Chichokimallian District Sheikhupura

Sr. No / Description of Material / Qty. (Nos.)
1 / 11 KV Outgoing Panels / 80
  1. Interested eligible firms may obtain information from the office of:

Chief Engr. (Development)

LESCO (WAPDA)

Near Qartabachowk, Bahawalpur Road, Lahore, Pakistan

Telephone No.+92-42-99214410

Fax No.+92-42-99214412

Website:

3. A complete set of bidding documents may be purchased by Pre-qualified & Registeredfirms (in case of local manufacturers only) on the submission of a written application to the above address and upon payment of a non-refundable fee of Rs 1500/-up till the bids submission deadline on the opening date of tender.

  1. All bids must be accompanied by a Bid Security of not less than 2% of total Bid Price and must be delivered to the above office on or before 3.1.2017at 10:30 am.No bid will be accepted after due time. Bids will be opened on the same day at 11:00 am in the presence of Bidder’s representatives.
  1. Sales tax registration is mandatory for issuance of tender documents. All rights are reserved by Chief Executive Officer LESCO. The bidders must quote for complete quantity. Bid covering partial quantity will be rejected.

Chief Engineer (Development)

PMU LESCO

SECTION-II

TENDER CONDITIONS
SECTION – II

TENDER CONDITIONS

CLAUSE NO. /

DESCRIPTION

1. / Bid price
2. / Bid Security
3. / Validity of Bid
4. / Documents to be attached with bid.
5. / Language of Technical literature
6. / Schedule of Technical Data
7. / Delivery Period
8. / Payments
9. / Bids liable to rejection.
10. / Purchasers Right to change/cancel the tender
11. / Qualification and experience.
12. / Financial Criteria
13. / Singing of contract
14. / Performance Security
15. / Warranty
16. / Quality Contract, Inspection & Tests
17. / Test Certificate
18. / Delivery and Documents
19. / Failure and Termination
20. / Responsibility for executing the contract
21. / Indemnity
22. / Force Majeure
23. / Insurance
24. / Taxes & Duties
25. / Notice
26. / Transportation
27. / Packing
28. / Forfeiture

SECTION –II

TENDER CONDITIONS

  1. Bid Price
  2. The foreign supplier/bidder should quote C&F (Karachi) & CIF (Karachi) prices of the goods offered where as the local supplier/bidder should quote the Ex-works as well as FCS LESCO Ware HouseChichokimallian(District Sheikhupura)price.LESCO may place order onany price.

1.2 The bid pricesexcluding Sales tax. & SED shall be firm and final and shall not be escalated forany reason whatsoever.

1.3The price shall be filled in on the attached schedule of prices.

  1. Bid security

2.1 In order to be considered, the tender must be accompanied by a tender/bid guarantee of an amount not less than two percent (2%) of the total value of their quoted price to be valid for 150 days in the form of certified cashier’sCheque, Bank Draft or Pay Order drawn on a scheduled bank of Pakistan (or in lieu thereof a tender/bid bond issued by scheduled bank of Pakistan) prepared in the form of attached proforma.

2.2 The bidder shall have the option to submit WAPDA bearer bonds of equivalent amount as security in lieu bid guarantee.

2.3 Bid guarantee shall be furnished on non judicial stamp paper of value Rs.500/-

2.4 The bid security is required against the risk of bidder conduct which would warrant the security’s forfeiture, pursuant to

a) If a bidder withdraws its bid during the period of bid validity.

b) In the case of a successful bidder, if the bidder fails:

i) to sign the contract in accordance with clause 13 herein.

ii) to furnish performance security in accordance with Clause 14 herein.

2.5 Bid Security shall be denominated in the currency of the bid or another freely convertible currency.

3. Validity Period

3.1 Bids shall remain valid for 120 days from the date of bid opening. A bid valid for a shorter period may be rejected as non responsive. The bidder must mention in the covering letter of their bid that the offer is valid for 120 days; otherwise, it will be considered that offer is not valid as required.

4. Documents to be attached with bid

4.1 following documents are to be submitted alongwith the tender:

i)Copy of the deposit receipt of the tender fee.

ii)Schedule of prices in respect of the equipment.

iii)Schedule of delivery

iv)Schedule of technical data, drawing, complete literature catalogues and brochures in respect of the equipment to be supplied.

v)Tender Guarantee in the form as explained in clause 2 above.

vi)Letter of offer dully signed.

vii)Clause by clause commentary on purchaser’s specification or schedule of deviations from specification.

viii)Schedule of Qualification of Bidders.

ix)Type Test Reports/confirmation for fresh type tests

5. Language of Technical literature

5.1 Technical literature /Brochures should be in English in duplicate, giving out salient features of the equipment offered must accompany the bid.

6. Schedule of technical data

6.1Schedule of technical data duly filled in and signed in must accompany the bid and all copies thereof. The bids with substantially incomplete technical data are liable to rejection. Clause by clause commentary on the technical specification be given or in lieu thereof. The deviation from the tender specification must be filled in the scheduled of Deviations.

7. Delivery period

7.1The delivery of material shall be completed within a maximum period of 180 days for material offered on C&F Basis &180 days for material offered on Ex- Works/FCS in Pakistan basis, counted from the date of issuance of the Purchase Order.

8. Payments

8.1All the payments will be made by Manager Finance (Development) LESCO Lahore directly OR through irrevocable confirmed letter of credit to be opened in favor of the Supplier in a Bank in its country.The following necessary information/documents for establishment of letter of credit shall be submitted directly to Manager Finance (Development) LESCO within seven days of issuance of P.O:-

  1. Accepted copy of P.O
  2. Name & address of beneficiary
  3. Name & address of beneficiary’s Bank
  4. Amount of L/C
  5. Performa invoice
  6. Freight breakup & H.S code
  7. Port of shipment
  8. Last date of shipment
  9. Date of expiry
  10. Origin of goods
  11. Terms of payment
  12. Insurance cover note

All the charges for establishment of letter of credit or any subsequent amendment (local or foreign bank charges) shall be borne by the supplier.All the payments will be made by Manager Finance (Development) LESCO on production of bills in triplicate duly approved by Chief Engr. (Development) LESCO and pre-audited by Manager Finance (Development) LESCO as follows:

i)90% of the contract price of the Goods shipped shall be paid, upon submission of documents specified in Clause 18 herein.

ii)10%of the contract price of Goods shall be paid within thirty (30) days of receipt of the Goods in purchaser’s Store upon submission of claim supported by the Goods Receipt Note and acceptance certificate issued by the Purchaser or within 90 days of the CF delivery whichever is later.

8.2Payment to the foreign bidders will be made in the currency indicated in schedule of price and payment to the local bidders will be made in local currency only.

  1. Bids liable to rejection

Bids are liable to be rejected forthwith if:

i)The bidder does not submit the required documents and complete offer in duplicate (1 original + 1 copy) as mentioned in clause-4 above.

ii)The bid covers only a part/portion of the required equipment.

iii)The bidis submitted on other than the prescribed form or is incomplete or conditional.

iv)The bid is illegible in any material, part or contains alteration, additions, deletions, erasers other irregularities.

v)Not accompanied with a bid guarantee or with insufficient or un-acceptable tender guarantee.

vi)Tender is in some way connected with bids submitted under names different from his own.

vii)The offer is not accompanied with schedule of technical data and schedule of deviation (if any) duly filled in and un-signed (in duplicate).

viii)The bid is not accompanied with valid type test report or confirmation for fresh type testing.

  1. Purchaser’s Right to change/cancel the tender

10.1.The invitation to tender is without engagement and the purchaser before placing the order reserves the rights:

i)To scrap the tender.

ii)To increase/decrease the quantity upto 15%.

iii)To delete any item.

iv)To place order on more than one supplier.

10.2The purchaser will have the right to enhance the quantity of material/equipment indicated in the contract during the currency of the contract provided that the cost of additional material/equipment does not exceed by an amount of 15% of the total value of original contract.

  1. Qualification & Experience

11.1.The bidder/manufacture shall have at least 05 years experience

of manufacturing/supply and 03 years satisfactory operational service of offered equipment.

11.2Bidder/Manufacturer Contractual Experience:

At least two (02) numbers of contracts successfully completed as the Bidder/Manufacturer within the last five years. Amount & rating (Same or higher rating and capacity equipment/material) of these contracts should be comparable to the contract to let. In this context, copies of the contract agreements/Purchase Order for the equipment indicated in the supply record pertaining to the specified and comparable equipment during the bid evaluation.Non-submission of said documents shall tender the bid non-responsive. In this context the bidder is required to fill in the relevant forms given in Section-IV of this tender document and submit the same with the bid.

11.3Schedule of qualifications duly filled in should be submitted with the bid and extra sheets may be used to furnish qualifications, experience and supply record (year wise) of the addresses/contract numbers of the purchasers/clients and certificates of satisfactory operation.

11.4The bidders, who are not manufacturers themselves, shall furnish an authorization from the concerned manufacturer to submit a bid for supply of their goods to Pakistan against this tender.

  1. Financial Criteria

The bidder should have sound financial status. In order to determine the same the bidder shall provide it’s up to date financial statements i.e. audited balance sheet), income statement, and cash flow statements for the last 3 years (three years). The bidder’s net worth calculated as a difference between total assets and total liabilities must be positive for last 3 years. In this context the bidder is required to fill in the relevant forms given in Section-IV of this tender document and submit the same with bid. Non-submission of required financial documents shall result in bid being considered non-responsive.

12.1Average Annual Turnover:

To be awarded a contract for this order, the bidder (not manufacturer) has to have an average Annual Turnover in the last 3 years equal to more than two times of the quoted price.Non-submission of said documents shall tender the bid non-responsive. In this context the bidder is required to fill in the relevant forms given in Section-IV of this tender document and submit the same with the bid.

  1. Signing of contract:
  2. At the same time that it notifies the successful bidder that its bid has been accepted, Purchaser will send the bidder the Contract Agreement form provided in the Bidding Documents, incorporating all agreements between the parties.
  3. Within thirty days of issuance of the contract Agreements Form, the successful bidder shall sign and date the Contract and return it to purchaser.
  1. Performance Security
  2. The Performance Bond equal to 10% of the value of the contract will be furnished by the successful bidder on acceptance of Notification of Award before signing of the contract agreement. The performance security shall be valid upto 24 months after completion of CF/FCS delivery and shall be prepared on Performa appended in section-V.

14.2.Performance bond shall be furnished on non judicial stamp paper of value Rs.500/-.

  1. Warranty

15.1 A warranty to the effect that the goods offered conform exactly to the specifications laid down in this Contract and that the goods in question have also been tested and checked prior to delivery & that the goods in question are new and free from all defects, and that in the event of goods being found old or defective or not conforming to the specifications or not in conformity with the test certificate, you will be held responsible for all losses and that you agree to substitute the unacceptable goods with the acceptable goods at your risk and cost provided the above mentioned defects/deficiencies are noticed within 18 months from the date of installation/ commissioning or 24 months from the date of delivery of last consignment whichever is earlier.

  1. Quality Control, Inspection &Tests

16.1 To ensure the manufacture of Goods to be in conformity with Contract requirements, the Supplier shall institute and follow regular procedures for quality assurance during manufacture. The supplier shall maintain an independent quality control department which shall be responsible for enforcing the quality assurance program. Upon Award of the Contract, the Supplier and the Engineer shall establish mutually acceptable quality control and inspection procedure.

16.2 The Engineer and or inspector (s) may require to witness any or all the tests during manufacturing for such purpose the Supplier shall provide free access at all times during manufacture, assembly and testing to the premises in which the work is being carried out.

16.3 The finished goods shall be subjected to the sample and routine tests as described in the Specification.

16.4 Inspection of material will be carried out at manufacturer’s works by authorized representatives of Chief Executive Officer LESCO. A prior notice of at least two months in writing shall have to be given to Chief Engr. (Development) LESCO by you when the stores against the order are ready for inspection. All reasonable facilities as provided in the specification or followed by the industry or Trade in general shall have to be afforded to the inspecting officers, by you at your expense for carrying out inspection.

16.5 The cost of performing as well as witnessing anytests by the Inspectors during pre-shipment foreign inspection shall be borne by the supplier if such tests are clearly intended by or provided for in the specifications or schedule of prices or as agreed between purchaser and the supplier witnessing of the tests will cover the expenses oftwo Inspectors from LESCO (WAPDA) including air ticket from Lahore-Pakistan to the place or places of inspections, boarding &lodging in any A class accommodation, local transportation and daily allowance of €100 each to meet other expenses.

For local inspection, the bidder will provide all reasonable facilities as provided in the specifications or followed by the Industry or Trade in general, shall have to be afforded to the inspecting officers by you at your expense, boarding and lodging and daily allowance permissible under LESCO/WAPDA rules.

16.6In case the Goods fail to withstand any test, the cost of repeating such test and the cost of witnessing such test by the Inspector shall be borne by the Supplier and the equipment released or modified to the satisfaction of the purchaser without any additional cost to the purchaser.

16.7Any inspection and or witnessing of tests or the waiving of such tests and or surveillance by the Engineer/Inspectors shall not relieve the Supplier of its obligations and responsibilities under the Contract regardless of any approval or consent given by the Engineer and or Inspector.

16.8Two copies of all the Inspection and Tests Reports and certificates including those for quality control shall be supplied to the Engineer. The reports and certificates of such tests as have been witnessed shall be countersigned by the Engineer and or Inspector.

17Test Certificate

17.1Manufacturer’s test certificate in duplicate, conforming that the goods offered conform to specification laid down in the Contract will be enclosed in each consignment.

18Delivery and Documents

  1. Upon shipment the foreign supplier shall notify the purchaser, C.R.R WAPDA Karachi and the Insurance Company by fax/cable the full details of the shipment, including contract number, description of Goods, quantity, the vessel, the bill of lading number and date, port of loading, date shipment, port of discharge, etc. The supplier shall submit the following documents to the purchaser and C.R.R WAPDA Karachi, with a copy to the Insurance Company in such a manner that the same are received by all concerned at least 10 days before arrival of the goods at the port or place of arrival. The supplier shall be responsible for any consequent expenses due to late receipt of the said documents.

i)Commercial invoice showing Goods description, quantity, unit price and total price.

ii)Original and four copies of negotiable clean,on board bill of lading marked “freight prepaid”

iii)Four copies of non negotiable bill of lading.

iv)Packing list identifying contents of each package.

v)Insurance certificate.

vi)Manufacturer’s or supplier’s warranty certificate.

vii)Inspection certificate, issued by the nominated inspection agency, or the manufacturer’s factory inspection report,

viii)Manufacturer’s warranty certificate.

ix)Certificate of origin.

Timely submission of correct and complete set of negotiable documents in the Bank.

Any delay, ambiguity and incomplete documents on the part of supplier can cause demurrage, which are to be recovered from the supplier.

  1. For local supplier upon submission of delivery challan duly stamped and signed by LESCO/WAPDA consignee, Inspection Certificate, Warranty Certificate and confirmation of receipt of performance Security by this office.
  1. Failure & Termination

19.1If you fail to deliver the stores or any consignment thereof within the specified delivery period, the purchaser shall be entitled, at his option, either:-

  1. To recover from you Liquidated Damages levied at the rate of 2% per months or part thereof subject to the maximumup to 10% of the contract price, the liquidated damages shall be recovered only on the stores supplied late except where undelivered stores hold up the use of other stores, when it shall be for the total value of the Contract. The recovery of liquidated damages mentioned above can be affected from any payment due to you from any unit of WAPDA/PEPCO/NTDC/DISCOs/GENCOs. OR
  1. To purchase from elsewhere without notice to you at your risk and cost, the stores not delivered, without canceling the contract in respect of the consignment not yet due for delivery. OR
  1. To cancel the contract at your risk and cost.

In the event of action being taken under (ii) or (iii) above, you shall be liable for any loss which the purchaser may suffer on that account; but you shall not be entitled to any gain on repurchase made against the supply order.