“ARB Approved Contractor”
Standard
for
Contractors of
‘fewer than 5 employees’
An achievable standard
The ArbAC scheme sets a standard that is achievable by all good tree work contractors.
Standards
The Standards are broken down into four modules as follows:
Module 1: Worksite Safety Inspection
Module 2: Work Quality Inspections and Arboricultural Knowledge
Module 3: Customer Care and Office Procedures etc.
Module 4: Health & Safety Management and Workplace Inspection etc.
The content of each module may vary according to the size of the business. This is the Standard for a small business which contains fewer criteria than the Standard for larger businesses.
THIS IS THE STANDARD FOR SMALLER BUSINESSES
Is this the right standard for your size of business?
BUSINESS SIZE:
Business size is determined by the number of people who work in your business, including yourself (the employer). Businesses are classed as either:
(i) “fewer than 5 employees” , i.e. up to 5 people in the business, (see this standard) or
(ii) “5 or more employees” +, i.e. more than 5 people in the business (see separate standard)
In working out your business size you need to add up the number of people working in the business, full time and part time, including:
· Yourself / ‘the employer’
· employed arborists / ground staff etc.
· self-employed labour-only arborists / ground staff etc.
· employed or self-employed administrators
· anyone else who is part of your business, e.g. mechanic, sawmill operator, timber truck driver (Do not include people to whom you sub-contract work such as other arboricultural businesses, i.e. bona fide sub-contractors.)
Contents:Section / Page / 2.3.3 Books / 12
Module 1.0 – Worksite Safety Inspection / 5 / 2.3.4 ‘Arb Mags’ etc. / 12
1.1 On Site Operation / 5
1.1.1 Paperwork / 5
1.1.2 Information and guidance / 5 / Module 3.0 – Customer Care and Office Procedures etc. / 13
1.1.3 On site personnel / 5 / 3.1Customer Care and Office Systems / 13
1.1.4 PPE / 5 / 3.1.1 Enquiries recording / 13
1.1.5 First Aid / 6 / 3.1.2 Appointment system / 13
1.1.6 Fire fighting / 6 / 3.1.3 Quotations/tree work specifications / 13
1.1.7 Tools and equipment / 6 / 3.1.4 Contract acceptance / 13
1.1.8 Organisation / welfare / 6 / 3.1.5 Work programming / 13
1.1.9 MEWPs / 7 / 3.1.6 Invoicing / 13
1.1.10 Climbing / 7 / 3.1.7 Business stationery / 13
1.1.11 Rigging / 7 / 3.1.8 Terms & conditions / 13
1.1.12 Ground based operations / 7 / 3.1.9 Debt collection / 13
1.1.13 Vehicles / 8 / 3.1.10 Complaints procedure / 14
Module 2.0 – Work Quality Inspections and Arboricultural Knowledge / 9 / 3.1.11 Customer satisfaction / 14
2.1 Completed Works / 9 / 3.1.12 Office set up / 14
2.1.1 Tree planting (MANDATORY) / 9 / 3.2 Insurances / 14
2.1.2 Crown reduction (MANDATORY) / 9 / 3.2.1 Employers Liability / 14
2.1.3 Crown thinning (MANDATORY) / 10 / 3.2.2 Public Liability / 14
2.1.4 Crown lifting / 10 / 3.2.3 Professional Indemnity (optional) / 14
2.1.5 Deadwood / 10 / 3.2.4 Motor Vehicle / 14
2.2 Arboricultural Technical Knowledge (Manager(s)) / 10 / 3.3 Licences / 15
2.2.1 Arb. technical knowledge/competence / 10 / 3.3.1 Waste Carriers / 15
2.2.2 Supporting factors / experience / 11 / 3.3.2 Waste Transfer – if applicable / 15
2.2.3 CPD (Continuing Professional Development) / 11 / 3.3.3 Operators Licence – if applicable / 15
2.3 Reference Material / 11 / 3.3.4 Driving Licences / 15
2.3.1 Standards / 11 / 3.4 Wildlife and Ecology / 15
2.3.2 Guides / 11 / 3.4.1 Wildlife and Ecology Policy / 15
Section / Page
Module 4.0 – Health Safety Management and Workplace Inspection / 16
4.1 Health and Safety Management / 16
4.1.1 H S competent person / 16
4.1.2 H S Poster / 16
4.1.3 Fire Procedures/signs / 16
4.1.4 Employee H S consultation / 16
4.1.5 H S Policy / 16
4.1.6 H S Arrangements / 16
4.1.6a Risk Assessment / 17
4.1.6b CoSHH / 17
4.1.6c Working at Height / 17
4.1.7 Sub-contractors/consultants / 18
4.1.8 H S monitoring / 18
4.1.9 Quality monitoring / 18
4.1.10 H S review/revision / 18
4.2 Health and Safety Communications and Controls (NOT applicable to small businesses)
4.3 Training and Competence / 19
4.3.1 Training and information / 19
4.3.2 Qualifications and experience / 19
4.3.3 Training records / 19
4.3.4 Training needs assessment / 19
4.4 Environmental / 20
4.4.1 Environmental Policy / 20
4.5 Stores / Workshop / 20
4.5.1 Stores & workshop facilities / 20
4.6 Yard (where applicable) / 20
4.6.1 Yard facility / 20
Appendix 1.0 – Accident Management and Recording / 21
Appendix 2.0 – Useful references, H&S guides etc. / 22
Appendix 3.0 – Assessment / Reassessment Outcomes / 23-24
MODULE 1.0: Worksite Safety Inspection
DETAILS / üor û / REQUIREMENTS / COMMENTS
1.1 / On Site Operation (involving a medium/large sized tree, min. 16m in height, to be observed as an active worksite.)
a) Initial assessment (applicant business, Yr.1) – aerial tree work, e.g. sectional felling / take-down / dismantle, OR large branch removal etc. incorporating rigging
b) Interim reassessment (new business, Yr.3) – tree work operations, aerial or ground based
c) Full reassessment (existing business, Yr.1 of ‘next’ 4 yr. cycle) – as initial assessment a) above incorporating rigging operations
d) Interim reassessment (existing business, Yr.3 of ‘next’ 4 yr. cycle) – tree work operations, aerial or ground based
NB Failure of this aspect of the standard will result in an overall unsuccessful assessment / reassessment outcome.
1.1.1 / Paperwork:
Job sheet/work specification
Risk assessment, site specific
Method statement (MS, should be presented)
CoSHH assessments
Emergency contingencies (inc. aerial rescue)
Wildlife/EPS impact assessments / All relevant, comprehensive and correctly used.
Evidence of staff site briefing of risk assessments/MS/CoSHH assessments through signatures and reviewed daily on multi day sites. A clear ‘emergency aerial rescue’ plan is in place with nominated responsible persons.
European Protected Species (EPS), in particular bats and nesting birds etc. fully considered.
1.1.2 / Information and guidance:
Generic risk assessments
AFAG leaflets/HSE info and booklets
Hospital A&E lists and emergency contacts
Guide to Good Climbing Practice
Material Safety Data Sheets (MSDSs)
Accident/incident/‘near miss’ forms / Usually contained within ‘vehicle packs’ to demonstrate staff on site have adequate information/guidance available to operate safely and for reference if unsure or in event of emergency.
Other forms, as necessary, to be available for eventualities which may occur.
1.1.3 / On site personnel suitably competent for tasks (as observed) / As observed during on site working demonstrating good, efficient and safe working practices.
1.1.4 / PPE correct (boots, trousers, gloves, helmets, eye/ear protection, hi-viz, personal first aid kits etc.) / As detailed in AFAG / FISA leaflets and HSE INDG’s etc. and being used correctly (PFA kits can be substituted by carrying a ‘blood-stopper.’)
DETAILS / üor û / REQUIREMENTS / COMMENTS
1.1.5 / First Aid Provision to be ‘suitable and sufficient’ / Both crew and individual FA kits required and clean water. Ensure at least two, current, trained first aiders (emergency 1 day course) on any site and ideally all staff trained.
1.1.6 / Fire-fighting equipment suitable, secured and accessible, as applicable / In terms of type/size of extinguishers, as dictated by fire risk assessment process, and evidence of servicing/checking by a competent person.
1.1.7 / Tools and equipment, including chainsaws, comply with AFAG / FISA guidelines etc. / These will be checked on site by the assessors for safety features, efficient operation and evidencing pre-use checks have been effective.
1.1.8 / Organisation:
General arrangement of worksite is appropriate, safe and effective
Signing, lighting and guarding effective and conforms to industry standards
Roles on site clearly understood
Effective communication
Good manual handling techniques employed
Arisings handled/converted appropriately
Aerial rescue provision planned, equipment available and personnel competent
Fuelling point and spill control arrangements
Welfare arrangements identified, available and staff informed
Biosecurity arrangements / disinfection of tools in place (where applicable) / The assessors will expect to observe a well arranged work site operating safely, efficiently and with minimal disruption possible to surroundings. Pedestrians in particular and traffic, must be safe and well managed at the site.
Staff handling timber sections will employ safe manual handling techniques with mechanical aids as necessary.
Aerial rescue will be fully planned and ‘ready to go!’
Fuelling, and storage, point carefully selected with ‘drip facility’ in place.
Welfare arrangements available, inc. toilet facilities and hand cleansing.
Use of appropriate biosecurity measure to avoid transmission of serious P&Ds, including disinfecting tools with proprietary products.
/ DETAILS / üor û / REQUIREMENTS / COMMENTS /
1.1.9 / MEWPs (where applicable, if tree is climbed see section 1.1.10)
Appropriate selection of MEWP for job in hand
Conforms to industry good practice (WAH Regs., LOLER Regs., AFAG 403 and Guide to Use of MEWPs in Arb. (GUMA))
Competent, safe and proficient techniques to be observed / The assessors, where deemed necessary through WAH ‘risk assessment’ (or where used in preference to climbing), will expect to see safe and efficient operations of the MEWP demonstrated in line with GUMA.
1.1.10 / Climbing / work positioning (where applicable, if using MEWP see section 1.1.9)
Conforms to industry good practice (WAH Regs., LOLER Regs., AFAG 401 & 402, GGCP)
Equipment appropriate, correctly marked / used
Competent, safe and proficient climbing techniques to be observed / The assessors will expect to see use of friction saving devices, where pruning is demonstrated as a secondary operation (where the MEWP has been used for the sectional dismantle) and modern climbing techniques.
1.1.11 / Rigging - MANDATORY (unless ‘interim’ reassmt.)
Conforms to industry good practice (LOLER PUWER and WAH Regs.)
Equipment appropriate, correctly marked, ‘fit for purpose’ and set up properly.
Staff ‘competent’ for work in hand.
Competent person’ in charge of Operation. / The assessors will expect to see current rigging techniques and safe/efficient lowering operations.
Competent ground based operatives to be observed who are proficient in rigging techniques employed.
1.1.12 / Ground based operations (where applicable)
-including felling, single or multiple trees, low level crown lifting etc.
Conforms to industry good practice (FISA / AFAGs / PUWER etc.)
Equipment suitable for task and used safely / proficiently
Staff competent for work in hand and appropriate supervision / Applicable at interim reassessments ONLY, the assessors will expect to see safe and proficient operations underway following all relevant industry good practice guidance.
Where felling is involved avoidance of damage to persons, property, underground services, sensitive ground, specimen plants etc. will be expected with appropriate measures employed.
1.1.13 / Vehicles
Displaying correct licences if applicable
Vehicle weights legal for driver
In roadworthy condition (as far as possible to assess)
No smoking signs in vehicles
Hand wash / wipes provision available / Will be checked to ensure legal and roadworthy (as far as possible).
Mandatory ‘NO SMOKING: signs to be in place and adequate provision for hand wash/wipe at lunch breaks, i.e. industrial hand-wipes / Assessors should refer contractors to relevant regulators as applicable, i.e. DVLA / VOSA / Police for confirmation of status.
MODULE 2.0: Work Quality Inspections and Arboricultural Knowledge /
/ DETAILS / üor û / REQUIREMENTS / COMMENTS /
2.1 / Completed Works (pruning to involve medium/large sized tree(s), min. 16m in height, to be presented as a finished jobs and the minimum nos. of examples for each operation must be available for inspection. Ideally photographs of the job ‘before, during and after’ should also be available).
a) Initial assessment (applicant business, Yr.1) – min. 1x tree planting + 2x crown reductions + 1x crown thin (ALL pruning to BS3998 as below 2.1.2 & 2.1.3)
b) Interim reassessment (new business, Yr.3) – a range of recently completed tree pruning works to include some BS3998 compliant operations
c) Full reassessment (existing business, Yr.1 of ‘next’ 4 yr. cycle) – as initial assessment a) above (ALL pruning to BS3998 as below 2.1.2 & 2.1.3)
d) Interim reassessment (existing business, Yr.3 of ‘next’ 4 yr. cycle) – as interim reassessment b) above to include some BS3998 compliant operations
NB Failure of this aspect of the standard will result in an overall unsuccessful assessment outcome.
PLEASE NOTE: MANDATORY completed works must be to a high standard and presented individually on the assessment day. Where the first example observed does not meet the required standard further examples will need to be seen to avoid the requirement for a partial re-assessment at a later date. Other standard pruning, or other, operations are not compulsory but can be observed if time permits to support the contractor’s application
2.1.1 / Tree planting MANDATORY (unless ‘interim’ reassmt.)
- appropriate spec (from contractor)
- stock and technique
- stakes, mulch and after care / A standard tree, minimum size 8-10cm girth, and of appropriate species to be planted correctly. Awareness of typical aftercare programme to be demonstrated. Knowledge of mulching methods, support systems and irrigation
2.1.2 / Crown reduction MANDATORY (unless ‘interim’ reassmt.)
- appropriate spec (from contractor)
- conforms to spec
- correct cuts
- correct finished cuts / Min. 2 examples including a specific BS3998 compliant crown reduction operation is to be presented, i.e. typically 1-2m all round, with the ‘rule of thirds’ applied.
One example should, wherever possible, involve a tree with a ‘maiden’ crown, i.e. not previously worked.
‘Interim reassessments’ should also present 1x BS3998 compliant crown reduction operation.
2.1.3 / Crown thinning MANDATORY (unless ‘interim’ reassmt.)
- appropriate spec (from contractor)
- conforms to spec
- correct cuts
- correct finished result / Min. 1 example of a crown thinning operation is to be presented, i.e. upto 30% but not less than 15%. Uniform, no deadwood present, unless specified for retention, no crossing branches, no ‘lion tails’, work at periphery.