APWA Baton Rouge Branch
August 2012 Board Meeting Minutes
Date and Time:Wednesday,July 11, 2012 at 11:30 am
Location: Fenstermaker Conference Room
Attendees: (Need sign in sheet)
- Acceptance of Minutes
Sarah Edel presented the June minutes which were accepted (Terry Blades motioned and Mira Para seconded the motion.) Ben Blades will post minutes to the website.
- Scholarship Committee
It was discussed that we need to get the scholarship notice out to the schools in the fall. We won’t have the essay topic ready or be able to accept the applications until the spring, but it might help us to get more applicants.
- Education Committee
We discussed various topics that are available for the next educational event. We need to decide on a topic and find a live speaker to correspond with a webinar.
- Treasurer’s Report
Laura presented the Treasurer’s report. The debits totaled $2,700.00 and there were no deposits. The checking account balance as of July 2012 was $18,965.89.
- Membership Committee
Terry Blades is going to the LMA conference. He has the booth from nationals to set up there. We picked up 33 new members, 29 of those were from DPW.
- Christmas Party
We need to make a deposit of $500 to Elegant Memories. The budget is $5,000 for the party and includes an open bar. The budget for the party last year was $4,400.
- Luncheons
Josh Graham hasn’t talked to LES yet about the Fall joint luncheon, but Mira will talk to them soon to see if they are still planning to do it and if they need anything from us. The plan is to have the joint luncheon on Sept 21st to coincide with the Mayor’s Forum.
- Golf Tournament
Cory Belden reported that the deposit has been put down to the Bluff’s for the golf tournament. Amy updated the registration form and will sent it out for comments by the 15th. It was discussed that Cyndi Pennington normally handles the signs. Cindy Hall will be in charge of the shirts and will check with the Bluff’s, Red Stick Sports, or somewhere else to get quotes. Tom at the Bluffs has a list of the sizes that we ordered last year. The shirt order needs to be placed by the middle of September. We will make a decision on the shirts at the next meeting. It was decided that we will not have the option of door prize donations in lieu of hole sponsorship money on the registration form, but will consider it on a case by case basis. Josh Graham will do the sausage po-boys again this year. APWA will provide the buns and foil wrappers. Josh and Suzanne McCain will coordinate talking to dealerships for the hole in one sponsorship. It was also noted that the contract with the Bluff’s needs to be sent to nationals.
NEXT MEETING: September 5, 2012