THE CITADEL BOARD OF VISITORS

MEETING MINUTES

7 FEBRUARY 2004

The Citadel Board of Visitors met on campus at 0830 hours on 7 February 2004 in the Board Room, Jenkins Hall.

The following members of the Board of Visitors were present: Colonel William E. Jenkinson, III, Chairman; Colonel Douglas A. Snyder, Vice Chairman; Colonel Harvey M. Dick; Colonel Dudley Saleeby, Jr.; Colonel W. Henry Johnson; Colonel Allison D. Wright; Colonel Glenn D. Addison; Major General Arthur H. Baiden, III; Colonel John R. Douglas; Colonel James E. Jones, Jr., Member Emeritus; and Colonel Leonard C. Fulghum, Jr., Member Emeritus. In attendance were Major General John S. Grinalds, President, along with senior members of his staff. Also in attendance were Mr. Donald F. Dease, President, The Citadel Brigadier Foundation, and Mr. William C. Mills, President, The Citadel Alumni Association.

The following members of the Board of Visitors were absent: Colonel Julian G. Frasier, III; Major General Stanhope S. Spears, Adjutant General of S.C., and Mrs. Inez M. Tenenbaum, State Superintendent of Education. Mr. John M. Sterling, Jr., President, The Citadel Foundation, did not attend.

The meeting was held in accordance with the Freedom of Information Act and followed the agenda at ENCLOSURE 1. Chaplain David Golden gave the invocation. The minutes of the 20 September 2003 meeting of the Board were approved after correction to show that Colonel Dick voted no to the motion to approve the Evening Meal Option instead of the minutes solely stating that he did not favor elimination of retreat formation for upperclassmen. The minutes of the 7 November 2003 meeting of the Board were approved.

Major General Grinalds gave the President’s Report:

·  He commented on a Wall Street Journal article regarding the NCAA Convention in Nashville, Tennessee, where nine reforms designed to return Division III to its stated academics-first mission were on the table.

·  He reported that he will present to the Board at the April 2004 meeting a report on The Future of Citadel Athletics.

·  He stated that, on this day and related to the above item, he received the stated intention of a donor for a $2.5M challenge grant to renovate the football stadium.

·  He introduced Lieutenant Colonel Jeffrey M. Weart, USA (Retired), recently appointed Director of the Krause Initiative in Leadership. Lieutenant Colonel Weart provided the Board with copies of the President’s Memorandum dated 30 January 2004 (ENCLOSURE 2), which addresses the approved Mission, Goals, and Focus of Efforts for the Krause Initiative in Ethics and Leadership. Lieutenant Colonel Weart reviewed the plans to institute and coordinate activities to fulfill the mission and achieve the goals outlined in the President’s memorandum.

On motion, the Board entered into executive session in order to receive legal advice and to discuss an EEOC complaint from employees.

Upon returning to open session, the Chairman called for committee reports.

Colonel Douglas A. Snyder, Vice Chairman, and Chairman, Finance, Budget, Investments, and Scholarship Committee, reported as follows:

·  The Finance Committee was briefed by Colonel Holland, Vice President for Finance and Business Affairs, on the Governor’s recommended FY04/05 Budget. The Citadel would receive a 3.6% reduction versus an average reduction of 2%. The cut includes a 25% cut in Female Assimilation Money and 15% in travel and entertainment. Efforts will be made to have The Citadel’s coeducation appropriation placed in the base budget rather than as a separate line item in the State Budget.

·  The College is looking into recommendations of the Internal Auditor as relates to meeting the requirements of a statement on auditing standards issued by The American Institute of CPAs (frequently referred to as SAS ’99), which may include establishing a Board of Visitors Audit Committee.

·  He made a motion that the Board approve The Citadel Scholarship Book FY 2002-2003 with Recommendations for 2004-2005 (ENCLOSURE 3), and integrate its recommendations into the College’s budgeting system for FY 2004-2005. The motion was approved unanimously.

·  The Finance Committee and all other members of the Board of Visitors were provided copies of The Citadel Trust’s Management Letter for the year ending 30 June 2003, prepared by the auditor of The Citadel Trust, Inc. The Vice President for Finance and Business Affairs advised the Board that the reported lack of a procedure to verify that all Citadel Trust gifts have been delivered by The Citadel Foundation to The Citadel Trust as contained in the Management Letter is considered a procedural matter that can be remedied by himself and the Executive Director of The Citadel Foundation.

·  He made a motion to approve a resolution regarding a grant to The Citadel of $75,000 by the New York Community Trust-Shearman & Sterling Fund (ENCLOSURE 4). The motion was approved unanimously.

·  Colonel Snyder commended Colonel Holland and his staff for their work in connection with this Board meeting and recognized campus-wide cooperative efforts.

Colonel Allison D. Wright, Chair, Education, Curriculum and Faculty Liaison Committee, reported that Brigadier General Carter, Provost and Dean of the College, briefed the committee on:

  1. Status of the Provost search.
  2. Information regarding dropping three teaching fields (Biology, Science and Mathematics) in the BS in Education degree due to lack of interest.
  3. Good news in enrollment numbers, retention and academic achievement.

Colonel Harvey M. Dick, Chairman, Buildings and Grounds Committee, called on Colonel Tomasik, Vice President for Facilities and Engineering, for an update on campus construction and maintenance projects.

·  The approval of funding for the stadium will allow the College to proceed with demolition of the West Side Stands and their reconstruction in a timely manner.

·  Bid opening for repair of the Stadium East Side Stands is scheduled for 11 February 2004.

·  Padgett-Thomas Barracks is expected to meet the scheduled project completion date.

·  A 95% final design review is expected for the new Marksmanship Center in mid-February.

·  The design for the replacement structure for Law Barracks is in progress.

·  Colonel Snyder has been asked to chair a selection committee for an architectural-engineering firm to design the renovation/expansion of Daniel Library. The library is The Citadel’s top capital improvement priority for state funding and making a selection at this time will streamline the procurement process when funds become available.

Colonel Douglas A. Snyder, Vice Chairman, in the absence of Colonel Julian G. Frasier, III, Chairman, Athletic Committee, reported that the Athletic Committee had a wonderful meeting with most Board members present, spending most of the meeting time devoted to the football stadium. With the potential for pieces of the financial requirement for the stadium falling into place, Colonel Snyder made two motions on behalf of the Athletic Committee:

  1. That The Citadel Board of Visitors give the Chairman, The Citadel Board of Visitors, authority to ask The Citadel Foundation for a $1,350,000 guarantee for East Side Stadium Stands repair, West Side Stadium Stands Demolition and West Side Stadium Stands design. The motion was approved unanimously.
  2. That The Citadel Board of Visitors give the Chairman, The Citadel Board of Visitors, authority to ask The Citadel Foundation for a guarantee of the debt service for The Citadel to acquire up to $14,500,000 in Athletic Revenue Bonds for construction costs related to the West Side Stadium Stands and Tower. The motion was approved unanimously.

Colonel Dudley Saleeby, Jr., Chairman, Customs, Regulations and Cadet Liaison Committee, made two motions to amend College Regulations:

  1. Motion #1 to amend Section VI, Investigations and Hearings for Student Violations, para. 6. Appeals of Cases Other Than Honor: substitute new subparagraphs 6.c, 6.d, 6.e, 6.f, 6.g., 6.h., 6.i., 6.j. to replace current subparagraphs 6.c, 6.d, 6.e, 6.f.; new subparagraphs to read as follows:

6.c. In cases where a hearing board and/or other proper authority has recommended suspension, dismissal, or expulsion, cadets/students shall be entitled to petition a Disciplinary Board of Review to hear an appeal provided the petition is submitted to the Office of the President within five (5) working days after receiving notice of the findings of the hearing board and/or other proper authority, and further provided that the petition states grounds upon which relief is sought.

6.d. The Disciplinary Board of Review is established by the President and shall be comprised of a Vice President, who serves as chair; a representative of the Office of the Commandant who did not participate in the initiation, investigation, hearing or review of the alleged violation; an Academic Department Head; and a non-voting recorder. Each Board of Review will have a non-voting Cadet Advisor who did not participate in the hearing being reviewed.

6.e. A Board of Review for a non-cadet will consist of three senior members of the faculty, with one designated as chair, a non-voting student in good standing from the same student category as the appellant, and a non-voting recorder. Once established, a Board of Review will be furnished the record of the original proceedings and will evaluate the petition of appeal to determine if any of the grounds set forth in subsection b. above have been met.

6.f. If after considering the petition of appeal, the Board of Review determines that the request for appeal sets forth reasonable grounds for appeal, and agrees to hear the appeal, the cadet/student (and Faculty Representative, if requested) will be present during the formal portion of the hearing. Oral arguments from the cadet/student or representative will be heard and the cadet/student or representative will have the opportunity to question any witnesses called by the Board of Review. The findings of the Board of Review will be transmitted to the President in the form of sealed, confidential written recommendations, with appropriate justifications. Even in the absence of a petition of appeal, the President may refer a case to a Disciplinary Board of Review whenever deemed appropriate.

6.g. Only in those cases in which the President has ordered suspension, dismissal or expulsion after establishment of a Disciplinary Board of Review and receipt of its findings will a cadet/student be entitled to appeal to the Board of Visitors. Written petitions of appeal must state the grounds on which the appeal is based and must be received by the Office of the President within five (5) working days of the date the punishment is announced. The Office of the President will then transmit to members of the Customs, Regulations and Cadet Liaison Committee the petitions of appeal and all related evidence of record.

6.h. The Customs, Regulations and Cadet Liaison Committee shall review the submitted record without appearance of parties or argument, and determine whether or not the appeal is meritorious. If the Committee determines that the petition is not meritorious, it will be dismissed with finality. If the Committee determines that the petition of appeal merits consideration by the Board of Visitors, it shall be heard by the Board of Visitors. If the Committee determines that the petition of appeal merits consideration based upon the grounds for appeal set forth in subsection b. and/or the propriety of the imposed sanctions, it shall remand it to the President by means of a confidential written memorandum which will specify therein the basis of the Committee’s decision. If an appeal is so remanded for reconsideration, the President's decision will not be subject to further review.

6.i. The Board of Visitors will receive the same petition of appeal and evidence of record as was received by the Customs, Regulations and Cadet Liaison Committee in advance of the meeting of the Board of Visitors at which the petition of appeal will be scheduled to be heard. Such appeals will be heard as expeditiously as possible and not later than the next regularly scheduled meeting of the Board of Visitors. In hearing such petitions of appeal, the Board of Visitors will hear oral arguments from the cadet/student or Faculty Representative limited to a total of 30 minutes with appropriate responses from the administration. The determination of the Board of Visitors shall be final.

6.j. A cadet/student who is under sentence of suspension, dismissal or expulsion and who has submitted a petition of appeal to the proper authority may request permission of the President to attend classes until final action is taken on the petition of appeal.

Motion #2 to amend Section VII, Discharges and Reinstatement, paragraph 5., Discharges and Reinstatement: Add subparagraph 5.d as follows:

5.d. In the event that a cadet/student who has been suspended or dismissed, or suspended in absentia, or dismissed in absentia, or who has been permitted to resign with a possible suspension or dismissal offense pending, leaves the college at such a point in time during a semester that the cadet/student is precluded from completing academic course requirements and participating in a significant amount of military training and other mandatory activities of the Corps of Cadets, such cadet/student may submit a request to have the semester during which the suspension or dismissal was awarded credited as one (1) full semester of punishment. This request will be submitted to the Commandant of Cadets who will make a recommendation to the President, whose decision will be final and not subject to further review. If the request for relief is granted, the cadet/student must make application for readmission as provided in subsections 5.b and 5.c.