BIRCH CREEK FOREST PROPERTIES, INC.
MINUTES OF REGULAR MEETING OF BOARD OF DIRECTORS
OCTOBER 1, 2016
THE BOARD OF DIRECTORS OF BIRCH CREEK FOREST PROPERTIES, INC. MET IN THE COMMUNITY BUILDING IN BIRCH CREEK FOREST SUBDIVISION ON SATURDAY OCTOBER 1, 2016 AT 8:00 A.M.
PRESIDENT KORY HOLMES CALLED THE MEETING TO ORDER AND DECLARED A QUORUM PRESENT. ALL DIRECTORS WERE PRESENT.
MINUTES OF THE REGULAR BOARD MEETING HELD SEPTEMBER 3, 2016, WHICH WERE POSTED AND CIRCULATED, WERE UNANIMOUSLY APPROVED ON A MOTION BY DON SHOCKEY AND SECONDED BY SUSAN WARNE AFTER ONE CORRECTION WAS MADE WHICH WAS THAT ONE BUILDING RENTAL OCCURRED DURING THE MONTH. A COPY IS ATTACHED TO AND BECOMES A PART OF THESE MINUTES.
PRESIDENT HOLMES INTRODUCED THE NEW BOARD OF DIRECTORS ELECTED AT THE REORGANIZATION MEETING OF SEPTEMBER 3, 2016.
KORY HOLMES - PRESIDENT AND ASST. TREASURER
SUSAN WARNE - TREASURER
CHRIS HENNING- VICE PRESIDENT
DON SHOCKEY- SECRETARY
WAYNE OEHLER- ASST. SECRETARY
THE TREASURER’S REPORT AS OF SEPTEMBER 30, 2016, WAS GIVEN BY SUSAN WARNE.
UPON MOTION BY SUSAN WARNE, SECONDED BY WAYNE OEHLER AND DULY PASSED, THE BOARD APPROVED BILLS AS PAID. A COPY IS ATTACHED TO AND BECOMES A PART OF THE RECORDS OF THIS MEETING.
PRESIDENT HOLMES PRESENTED THE PROPOSED NEW COMMITTEE MEMBERS AND CHAIRS.
******BY-LAWS ARTICLE VI Section 4: Chairman; One member of each committee shall be appointed Chairman by the BOARD OF DIRECTORS. CHAIRMAN IS UNDERLINED.
ABATEMENT: CHRIS HENNING
ARCHITECTURAL: DEWEY DUETSCH, BOB WARE, THOMAS KRENEK, & JOHN DUNKLEMAN
GRIEVANCE: ALL BOARD MEMBERS
MAINTENANCE: DON SHOCKEY , WAYNE OEHLER, & JEFF WELTER
BUILDING RENTAL: LOUISE SHOCKEY AND WAYNE OEHLER
WEBSITE MAUREEN RAMIREZ & OTHERS
SWIMMING POOL: DON SHOCKEY, CHRIS HENNING, JEFF WELTER, AND JAMES YENDERY
ISSUE KEYS: ALL BOARD MEMBERS AND LOUISE SHOCKEY
SECURITY: ALL BOARD MEMBERS
MOTION TO APPROVE WAS MADE BY DON SHOCKEY AND SECONDED BY KORY HOLMES AND APPROVED.
COMMITTEE REPORTS:
ABATEMENT: NONE
.
ARCHITECTURAL:
1. SHIRLEY SEBESTA APPLIED TO REMOVE HER EXISTING MOBILE HOME AND ADD A NEW 16 FT X 80 FT MOBILE HOME ON HER PROPERTY ON GAYWOOD LN. IN ACCORDANCE WITH THE INFORMATION SHOWN ON YOUR APPLICATION DATED AUGUST 22, 2016. CHRIS HENNING MOTIONED TO APPROVE AND WAYNE OEHLER SECONDED THE MOTION AND IT PASSED.
2. JOHN DUNKLEMAN APPLIED TO BUILD A 12 FT X 32 FT CARPORT WITH A METAL ROOF BUILT ON A CEMENT BLOCK FOUNDATION ON HIS PROPERTY ON WOODVINE LN. IN ACCORDANCE WITH THE INFORMATION SHOWN ON HIS APPLICATION DATED OCTOBER 1, 2016.
KORY HOLMES MOTIONED TO APPROVE, SUSAN WARNE SECONDED AND THE MOTION PASSED.
3. SARAH ADAMS APPLIED TO BUILD A 12 FT X 24 FT GARAGE WITH URETHANE WALLS
AND A METAL ROOF BUILT ON A SKID FOUNDATION ON HER PROPERTY ON SHERWOOD FOREST
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IN ACCORDANCE WITH THE INFORMATION SHOWN ON HER APPLICATION DATED SEPTEMBER 27, 2016. SUSAN WARNE MOTIONED TO APPROVE. IT WAS SECONDED BY KORY HOLMES AND PASSED.
GRIEVANCE: NONE
BUILDING RENTAL: ONE
SWIMMING POOL: JERRY POTENZA REPORTED THAT EVERYTHING IS IN GOOD SHAPE.
OLD BUSINESS:
A. THE SWIMMING POOL AND POOL RESTROOMS WERE CLOSED ON SEPTEMBER 30 AND WILL BE CLOSED UNTIL MAY 1, 2017.
B. DON SHOCKEY ANNOUNCED THAT THE POOL HAS BEEN APPROVED FOR AN OWNER TO HOLD A BAPTISM FOR A FAMILY MEMBER WHICH WILL TAKE PLACE THIS AFTERNOON. IT WILL TAKE ONLY A FEW MINUTES AND WILL BE CLOSED AFTER THIS IS COMPLETED.
NEW BUSINESS:
A. PRESIDENT HOLMES EXPLAINED THAT IT IS TIME TO RENEW BCFPI'S PROPERTY INSURANCE. THE CURRENT CARRIER IS ELBERT INS. AGENCY. THE CURRENT POLICY EXPIRES OCT. 22, 2016. THE PREMIUM FOR 2015/2016 WAS $1,929.29. THE RENEWAL PREMIUM IS $1,929.90. MOTION TO APPROVE WAS MADE BY KORY HOLMES, SECONDED BY DON SHOCKEY AND APPROVED.
B. THE MAINTENANCE FEES STATEMENTS FOR 2017 WILL BE MAILED BY OCTOBER 15, 2016.
COMMENTS FROM THE BOARD:
A. CHRIS HENNING REQUESTED THAT THE POOL REMAIN OPEN ON SATURDAY AND SUNDAY IN OCTOBER TO SEE IF THE POOL WOULD BE USED AFTER THE NORMAL CLOSING TIME. HE MADE THE MOTION TO OPEN THE POOL AT 8:30 AM AND CLOSE AT 6:00 PM ON SATURDAY AND SUNDAY ONLY DURING OCTOBER. THE MOTION WAS SECONDED BY KORY HOLMES AND IT PASSED WITH DON SHOCKEY VOTING AGAINST THE MOTION.
COMMENTS FROM THE FLOOR:
A. JUDIE BENCH EXPLAINED THAT THE HOUSE ACROSS THE STREET FROM THEIR HOUSE HAS BEEN BURGLARIZED AND THAT EVERYONE SHOULD BE AWARE OF THE ACTIVITIES IN THEIR AREA. DISCUSSION FOLLOWED.
B. BOB WARE ASKED ABOUT ACTION THE BOARD HAS TAKEN WITH THE MOWING CONTRACTOR.
KORY HOLMES EXPLAINED THE ACTIONS TAKEN BY THE BOARD WITH THE CONTRACTOR AND HIS CONTRACT AND THAT THE BOARD WILL BE MAKING A DECISION ON THE FUTURE OF HIS CONTRACT. THIS WILL BE DECIDED IN THE EXECUTIVE SESSION FOLLOWING THIS MEETING.
CHANGE IN OWNERSHIP:
NEW OWNER SEC BLK LOTS PREV. OWNER
NONE
THE BOARD MOVED INTO EXECUTIVE SESSION AT 8:49 TO DISCUSS THE CONTRACTOR. THE BOARD RECONVENED AT 9:33 AND WILL MEET WITH THE CONTRACTOR AGAIN TO FINALIZE THE MOWING CONTRACT.
ADJOURNMENT: MOTION TO ADJOURN WAS MADE BY KORY HOLMES, SECONDED BY SUSAN WARNE AND PASSED AT 9:35 AM.
THESE MINUTES WERE APPROVED BY THE BOARD OF DIRECTORS IN THE REGULAR MONTHLY BOARD MEETING OF THE ______DAY OF ______, 2016
PRESIDENT______SECRETARY______
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