shire of mullewa / ordinary meeting of council
december 15, 1999

I N D E X

9912.01  PUBLIC QUESTION TIME: 3

9912.02  CONFIRMATION OF MINUTES: 3

9912.03  BUSINESS ARISING FROM THE MINUTES: 3

9912.04  MINUTES NO. 9911.30: GERALDTON-MOUNT MAGNET ROAD – CONDITION OF 3

9912.05  MINUTES OF THE MULLEWA YOUTH SERVICES MANAGEMENT ADVISORY COMMITTEE – DECEMBER 8, 1999 4

9912.06  MINUTE NO. Y9912.04: MR EDDIE FEJO – COMMUNITY MEMBER 4

9912.07  MINUTE NO. Y9912.02: YOUTH DEVELOPMENT OFFICER’S REPORT 4

9912.08  GENERAL BUSINESS: 4

9912.09  YOUTH DEVELOPMENT PROGRAM – BUS POLICY 4

9912.10  MINUTES OF THE MULLEWA HOME AND COMMUNITY CARE MANAGEMENT ADVISORY COMMITTEE – DECEMBER 6, 1999 5

9912.11  BUSINESS ARISING FROM THE MINUTES: 5

9912.12  MINUTE NO. H9912.05: SAFEGUARDS POLICY 5

9912.13  BALANCE OF RECOMMENDATIONS: 5

9912.14  MINUTES OF THE HEALTH, BUILDING AND TOWN PLANNING COMMITTEE MEETING – DECEMBER 6, 1999 5

9912.15  BUSINESS ARISING FROM THE MINUTES: 5

9912.16  MINUTE NO. HB9912.04: DWELLING RELOCATION – APPLICATION 5

9912.17  MINUTE NO. HB9912.06: PROPOSED BED AND BREAKFAST ESTABLISHMENT – 35 MAIN ROAD MULLEWA 6

9912.18  MINUTE NO. HB9912.07: SINGLE PERSON HOUSING – PROVISION OF 6

9912.19  BALANCE OF RECOMMENDATIONS: 6

9912.20  MINUTES OF THE WORKS, PLANT, PARKS AND GARDENS COMMITTEE MEETING – DECEMBER 8, 1999 7

9912.21  MINUTE NO. W9912.02: APPLICATION TO COLLECT NATIVE SEEDS – MULLEWA SHIRE RESERVES AND OTHER LANDS 7

9912.22  MINUTE NO. W9912.03: APPLICATION TO COLLECT NATIVE SEEDS – ARID LAND NATIVE PLANTS 7

9912.23  MINUTE NO. W9912.04: WORKS SUPERVISION REPORT 8

9912.24  MINUTE NO. W9912.06: JOSE STREET FOOTPATH – APPLICATION TO IMPROVE 8

9912.25  BALANCE OF RECOMMENDATIONS: 8

9912.26  MINUTES OF THE FINANCE AND GENERAL PURPOSE COMMITTEE MEETING – DECEMBER 8, 1999 9

9912.27  MINUTE NO. F9912.03: AUDIT REPORT & ANNUAL REPORT – RECEIPT OF 9

9912.28  MINUTE NO. F9912.05: APPLICATION TO DISPOSE OF LAND – 9 & 10 GRAY STREET MULLEWA 9

9912.29  BALANCE OF RECOMMENDATIONS: 10

9912.30  LATE ITEMS: 10

9912.31  VOLUNTEER FIRE LEVY – WRITING OFF 10

9912.32  DEBTORS – AGED BEYOND THREE MONTHS 14

9912.33  RESERVES 20537 AND 23920 – VESTING IN COUNCIL 14

9912.34  CHIEF EXECUTIVE OFFICER’S REPORT: 14

9912.35  GENERAL BUSINESS: 15

9912.36  SKELETON WEED SEARCH – PARTICIPATION IN 15

9912.37  JOSE STREET PUBLIC TOILETS – LOCKING OF 15


MINUTES OF THE ORDINARY MONTHLY COUNCIL MEETING OF THE MULLEWA SHIRE COUNCIL HELD IN THE COUNCIL CHAMBERS ON WEDNESDAY DECEMBER 15, 1999, AT 2:30PM.

PRESENT:

Councillor A J Messina – President (West Ward)

Councillor M R Doherty – Deputy President (North Ward)

Councillor B I N Thomas (East Ward)

Councillor M W Steele (South Ward)

Councillor P T Freeman (Central Ward)

Councillor G R Jenkin (Central Ward)

Councillor L M Newman (East Ward)

Councillor J B Thurkle (Central Ward)

Councillor L J Wainwright (Central Ward)

Councillor N D Johnstone (South Ward)

Mr G S Wilks – Chief Executive Officer

Mr M F Bowen – Manager Finance

APOLOGIES:

Councillor F W Newman (South West Ward)

9912.01 PUBLIC QUESTION TIME:

The Shire President opened the meeting for Public Questions. No questions were received.

9912.02 CONFIRMATION OF MINUTES:

Moved: M W Steele Seconded: M R Doherty

“That the minutes of the Council meeting held on November 17, 1999, as printed, be confirmed.”

CARRIED 10/0

9912.03 BUSINESS ARISING FROM THE MINUTES:
9912.04 MINUTES NO. 9911.30: GERALDTON-MOUNT MAGNET ROAD – CONDITION OF

The Shire President requested that Councillors complain to Main Roads WA about the condition of the Geraldton-Mount Magnet Road and that an invitation be sent to Murray Criddle, Minister for Transport, to attend the February meeting of Council. The Chief Executive Officer is requested to obtain from the Minister definitive engineering data.

9912.05 MINUTES OF THE MULLEWA YOUTH SERVICES MANAGEMENT ADVISORY COMMITTEE – DECEMBER 8, 1999

Moved: G R Jenkin Seconded: L M Newman

“That the minutes of the Mullewa Youth Services Management Advisory Committee meeting held on December 6, 1999, as printed, be confirmed.”

CARRIED 10/0

9912.06 MINUTE NO. Y9912.04: MR EDDIE FEJO – COMMUNITY MEMBER

Moved: G R Jenkin Seconded: B I N Thomas

“That Mr Eddie Fejo be accepted to fill the vacant position of Community Member on the Mullewa Youth Services Management Advisory Committee.”

CARRIED BY ABSOLUTE MAJORITY

9912.07 MINUTE NO. Y9912.02: YOUTH DEVELOPMENT OFFICER’S REPORT

Moved: B I N Thomas Seconded: M R Doherty

“That this report be received and the information noted.”

CARRIED 10/0

9912.08 GENERAL BUSINESS:
9912.09 YOUTH DEVELOPMENT PROGRAM – BUS POLICY

Following a recent request for the Youth bus for an out of town activity, there was concern that the policy with respect to its usage may be too restrictive. It was felt that denying usage to community groups, or applying too strict an interpretation of policy, may be detrimental to the intent of Council’s Youth program.

It was noted however that Council’s policy had been in existence for a number of years and had greatly contributed to the retention of the bus in its present good condition. There was no evidence to show that denial of any access had caused undue hardship to the community.

Moved: J B Thurkle Seconded: L M Newman

“That the existing Bus Policy 1218.1 for the Youth Development program remain unchanged, and that the Youth Development Officer be requested to ensure that the bus is kept clean at all times.”

CARRIED 9/1

9912.10 MINUTES OF THE MULLEWA HOME AND COMMUNITY CARE MANAGEMENT ADVISORY COMMITTEE – DECEMBER 6, 1999

Moved: G R Jenkin Seconded: P T Freeman

“That the minutes of the Mullewa Home and Community Care Management Advisory Committee meeting held on December 6, 1999, as printed, be received.”

CARRIED 10/0

9912.11 BUSINESS ARISING FROM THE MINUTES:
9912.12 MINUTE NO. H9912.05: SAFEGUARDS POLICY

Moved: B I N Thomas Seconded: M W Steele

“That the Coordinator follow the guidelines and implement the Safeguards Policy as required.”

CARRIED 10/0

9912.13 BALANCE OF RECOMMENDATIONS:

Moved: P T Freeman Seconded: B I N Thomas

“That the following recommendations contained within the Mullewa Home and Community Care Committee minutes, as printed, be adopted:

·  H9912.02 Statistics for November 1999

·  H9912.03 Calendar for the month of December

·  H9912.04 Mullewa Home and Community Care – Designated Parking at

·  H9912.06 Home & Community Care National Standards – Workshop.”

CARRIED 10/0

9912.14 MINUTES OF THE HEALTH, BUILDING AND TOWN PLANNING COMMITTEE MEETING – DECEMBER 6, 1999

Moved: J B Thurkle Seconded: L J Wainwright

“That the minutes of the Health, Building and Town Planning Committee meeting held on December 6, 1999, as printed, be received.”

CARRIED 10/0

9912.15 BUSINESS ARISING FROM THE MINUTES:
9912.16 MINUTE NO. HB9912.04: DWELLING RELOCATION – APPLICATION

·  Councillor Wainwright declared an interest in this item as the applicant and left the meeting at 3:27pm.

Moved: P T Freeman Seconded: M R Doherty

“That the application to relocate two accommodation units and one facilities unit to Lot 6 Keeffe Street Mullewa be approved subject to:

1.  Full compliance with Council Policy 203 – Relocation of Existing Dwellings onto Land within the Mullewa Shire;

2.  The three units to be reclad in accordance with the applicant’s proposal using Colourbond Wall Cladding in wheat colour, and

3.  Full compliance with the requirements of Council’s Health Building Surveyor.”

CARRIED 9/0

·  Councillor Wainwright returned to the meeting at 3:29pm.

9912.17 MINUTE NO. HB9912.06: PROPOSED BED AND BREAKFAST ESTABLISHMENT – 35 MAIN ROAD MULLEWA

Moved: G R Jenkin Seconded: P T Freeman

“That

·  Council gives notice of the proposed establishment of a bed and breakfast accommodation at 35 Main Road, Mullewa, in accordance with Clause 6.2.3. of Town Planning Scheme No. 1;

·  Council places a notice in the newspaper and advise adjoining landowners in accordance with Clause 6.2.3a) and b);

·  The applicants meeting all associated advertising costs, and

·  Council authorises the Chief Executive Officer and Environmental Health Officer to issue planning consent to the application following the closure of the notice period subject to no objections being received.”

CARRIED BY ABSOLUTE MAJORITY 10/0

9912.18 MINUTE NO. HB9912.07: SINGLE PERSON HOUSING – PROVISION OF

Moved: B I N Thomas Seconded: P T Freeman

“That the Chief Executive Officer and Shire President continue to negotiate with the Government Employees’ Housing Authority and report back to Council.”

CARRIED 10/0

9912.19 BALANCE OF RECOMMENDATIONS:

Moved: P T Freeman Seconded: M W Steele

“That the following recommendations contained within the Health, Building and Town Planning Committee minutes, as printed, be adopted:

·  HB9912.02 Dwelling Relocation – Application

·  HB9912.03 Building Applications

·  HB9912.05 Australian GeneEthics Network.”

CARRIED 10/0

9912.20 MINUTES OF THE WORKS, PLANT, PARKS AND GARDENS COMMITTEE MEETING – DECEMBER 8, 1999

Moved: G R Jenkin Seconded: M R Doherty

“That the minutes of the Works, Plant, Parks and Gardens Committee meeting held on December 8, 1999, as printed, be adopted.”

CARRIED 10/0

9912.21 MINUTE NO. W9912.02: APPLICATION TO COLLECT NATIVE SEEDS – MULLEWA SHIRE RESERVES AND OTHER LANDS

Moved: B I N Thomas Seconded: J B Thurkle

“That Mr Michael Barr and Mrs Robyn Keeffe be granted authority to collect native plant species seed stock from land under the care and control of the Shire of Mullewa including road reserves, other reserves vested in the Council, and any other land owned by, or under the control of, the Council provided that such approval is in accordance with any conditions as imposed by the Department of Conservation and Land Management.”

CARRIED 10/0

9912.22 MINUTE NO. W9912.03: APPLICATION TO COLLECT NATIVE SEEDS – ARID LAND NATIVE PLANTS

Moved: M W Steele Seconded: P T Freeman

“That

·  the application of Arid Land Native Plants to collect native plant species seed stocks from land under the care and control of the Shire of Mullewa be approved provided that

§  all seed stock collected from such lands is used for revegetation and regeneration projects within the boundary of the Shire of Mullewa, and

§  that such approval is in accordance with the licensing conditions as imposed by the Department of Conservation and Land Management, and

·  the Chief Executive Officer develop a policy to reflect the inclusion of seed stock as Flora under the conditions that permission may be given by Council provided such seed is used for revegetation and regeneration purposes within the boundaries of the Shire of Mullewa.”

CARRIED 10/0

9912.23 MINUTE NO. W9912.04: WORKS SUPERVISION REPORT

Moved: J B Thurkle Seconded: L J Wainwright

“That the Works Supervisor’s Report be received, and the following matters directed for his attention:

Junior Oval – Ensure that there is sufficient water to maintain the Junior Oval at a minimum level.

Horticultural Team Leader’s Report – Ms Mather is to be commended for the quality of her reports to Council.”

CARRIED 10/0

9912.24 MINUTE NO. W9912.06: JOSE STREET FOOTPATH – APPLICATION TO IMPROVE

·  Councillor Thurkle declared an interest as an owner of Thurkles Foodland and left the meeting at 3:45pm.

Moved: B I N Thomas Seconded: P T Freeman

“That the correspondence from “Concerned Citizens of Mullewa” be noted and that no action be undertaken to alter the level of the footpath immediately adjoining Part Lot 25 Mullewa.”

CARRIED 9/0

·  Councillor Thurkle returned to the meeting at 3:51pm.

9912.25 BALANCE OF RECOMMENDATIONS:

Moved: G R Jenkin Seconded: L J Wainwright

“That the following recommendations contained within the Works, Plant, Parks and Gardens Committee minutes, as printed, be adopted:

·  W9912.05 Plant Report

·  W9912.07 Mobile Telephony – Application for

·  W9912.08 Plant Replacement – Development Program

·  W9912.10 Roads – General Condition of Following Harvest

·  W9912.11 Recreation Centre – Condition of Stairways

·  W9912.12 Callaghan Street – Visibility.”

CARRIED 10/0

MEETING ADJOURNED FROM 4:06PM TO 4:12PM

9912.26 MEETING RECONVENED

The meeting reconvened with the following persons present:

Councillor A J Messina – President (West Ward)

Councillor M R Doherty – Deputy President (North Ward)

Councillor B I N Thomas (East Ward)

Councillor M W Steele (South Ward)

Councillor P T Freeman (Central Ward)

Councillor G R Jenkin (Central Ward)

Councillor L M Newman (East Ward)

Councillor J B Thurkle (Central Ward)

Councillor L J Wainwright (Central Ward)

Councillor N D Johnstone (South Ward)

Mr G S Wilks – Chief Executive Officer

Mr M F Bowen – Manager Finance

9912.26 MINUTES OF THE FINANCE AND GENERAL PURPOSE COMMITTEE MEETING – DECEMBER 8, 1999

Moved: M W Steele Seconded: M R Doherty

“That the minutes of the Finance and General Purpose Committee meeting held on December 8, 1999, as printed, be received.”

CARRIED 10/0

9912.27 MINUTE NO. F9912.03: AUDIT REPORT & ANNUAL REPORT – RECEIPT OF

Moved: M R Doherty Seconded: P T Freeman

“That

·  the Audit Report for the municipality for the year ended 30 June 1999 be received,

·  the Annual Report of the municipality be received, and

·  the General Meeting of Electors be held at 7:00pm on 9 February, 2000.

The Chief Executive Officer is to ensure that those matters as raised within the Audit Report and the Management Report are attended to as a matter of urgency.”

CARRIED 10/0

9912.28 MINUTE NO. F9912.05: APPLICATION TO DISPOSE OF LAND – 9 & 10 GRAY STREET MULLEWA

Moved: P T Freeman Seconded: M W Steele

“That the Chief Executive Officer be given authority to negotiate with the owners of Lot 53 & 55 Gray Street Mullewa with a view to purchasing same at a price advantageous to the municipality.”

CARRIED 10/0

9912.29 BALANCE OF RECOMMENDATIONS:

Moved: M W Steele Seconded: M R Doherty

“That the following recommendations contained within the Finance and General Purpose Committee minutes, as printed, be adopted:

·  F9912.04 Application to Dispose of Land – Doney Street Mullewa

·  F9912.06 Local Government Ward Review – Undertaking of

·  F9912.07 Community Drug Service Team – Support of

·  F9912.08 List of Accounts for Payment and Special Payments.”

CARRIED 10/0

9912.30 LATE ITEMS:
9912.31 VOLUNTEER FIRE LEVY – WRITING OFF

Moved: B I N Thomas Seconded: M R Doherty

“That the following amounts be written of:

assessment no. /

address

/

amount

a143 /

38 birdwood street

/ $30.00
a151 /

12 birdwood street