Illawarra School Association
Committee Meeting Minutes
Meeting Objectives: /
  • Communication between association members and staff
  • Update on fund raising activities
  • Consideration of projects or initiatives

Meeting Date: / 17 May 2017
Time Meeting Opened: / 7:15pm
Time Meeting Closed: / 9:15pm
Chair: / Vanessa Jarvis
Secretary: / Josephine Westwood acting for Danielle Loenneker
Attendees:10 / Emma Brookwell, Josephine Westwood, Kari Vivers, Michael Hayen, Vanessa Jarvis, Julie Grierson, Luke Emeny, Petra Heil, Brian Andrews, Kirsty Grierson
Visitors:0
Apologies:9 / Monika Glover, Danielle Loenneker, Yvette Barrett, Nick Donnelly Cathryn Kelly-Bounds, Kate Huntington, Jane Lamprill, Emily Otten, Amanda Midgley

Meeting opened:7:15pm

Actions / Notes / By Who / By When
Apologies
Monika Glover, Danielle Loenneker, YvetteBarrett, Nick Donnelly Cathryn KellyBounds, Kate Huntington, Jane Lamprill, Emily Otten, Amanda Midgley.
Actions / Notes / By Who / By When
Previous minutes
Moved: Michael Hayen
Seconded:Jo Westwood
Actions / Notes / By Who / By When
Business Arising
  • Vanessa Jarvis advised the full $5,624 Canteen Manager cost donation has been transferred to IPS, in one payment.
  • Michael Hayen advised he had spoken with the Kingborough Council about the school crossing. A yellow no parking line along the front of the school is pending.
Michael advised that the Council does not seem ameniable to installing another pedestrian crossing at this stage.
  • The Association noted that the IPSA had written to the Council objecting to the intention of the Council to lease the land at Sherburd Ovalto Optus for the telecommunications tower. The Committee thanked Luke Emeny for his time and legal expertise in drafting this letter.
Vanessa Jarvis advised that no response had been received from the Council to-date.
Emma Brookwell advised that residents had attended a recent meeting of the Council to voice their objection to the tower.
  • Order forms for 2017-18 Entertainment Books have gone home to students.
  • Fundraising - Disco raised $575.
/ Vanessa Jarvis
Michael Hayen
Vanessa Jarvis
Vanessa Jarvis
Emma Brookwell / Michael to check with Council again if yellow line not painted within one month.
Actions / Notes / By Who / By When
Correspondence:
Nil.
Actions / Notes / By Who / By When
Canteen report:
(Attached)
Canteen report has been updated to include a breakdown of online v counter sales. The report also now includes a breakdown of wages and electricity expenses on a weekly basis.
Any further suggestions or comments, please contact Emma Brookwell.
Moved: Michael Hayen
Seconded: Jo Westwood / Emma Brookwell
Actions / Notes / By Who / By When
Treasurers report:
(Attached)
The Association discussed the principle of spending money raised by the IPSA in atimely manner so that the families who had contributed to the fundraising were able to benefit from the funds raised.
The Association agreed that a minimum cash balance of $10,000 was sufficient to cover unexpected contingencies and outflows required in advance.
Moved:Vanessa Jarvis
Seconded:Julie Grierson / Emma Brookwell
Actions / Notes / By Who / By When
Principal’s report:
(Attached)
The Association thanked Michael Hayen for his leadership and management of the school as Acting Principalduring Term 1.
The Association raised concerns that the volume of staff movements within the school year were impacting students’ learning.
It was noted that a future area of financial support from the IPSA could focus on the provision of IT resources for students.
Moved:Jo Westwood
Seconded:Vanessa Jarvis / Michael Hayen
Actions / Notes / By Who / By When

Sub-Committees:

  • Fair

  • Playground

  • Canteen

  • Extended Learning / Grants

Actions / Notes / By Who / By When

TASSO:

Luke Emeny agreed to work with TASSO on the new Constitution for school associations.

TASSO AGM to be held on 26 August in Launceston (same day as Illawarra quiz night).

/ Luke Emeny / 2017-18
Actions / Notes / By Who / By When

General Business:

  • Resilience workshops - The Association agreed to fund one workshop for parents run by Lisa Ford.
  • Contact details of IPSA members to be compiled into a spreadsheet to enable members to contact each other as required. Contact details not to be circulated.
/ Vanessa Jarvis
Jo Westwood / Next meeting, until completed
  • Federal Community Volunteers Grant of $2,981.12has been secured by the association to fund electronic equipment and volunteer screening for the school reading program run by Monika Glover. The Association thanked Petra Heil for submitting the application.
  • More volunteers are needed for Winterfest. The Association agreed to invite local Parliamentarians to attend the event.
  • The Association agreed to fund up to $12,580 for the Indigenous Garden, pending the outcome of two grant applications. The Association requested that Petra check with the designer that the aboriginal community has been consulted on the proposed use of aboriginal symbols in the garden.
  • Communications – to be carried forward.
/ Vanessa Jarvis/ Petra Heil
Vanessa Jarvis
Petra Heil / ASAP
  • Quiz Night – Jo, Kari, and Sandi Woodward to form Quiz Night Organising Committee. First meeting scheduled for 22May.
/ Jo Westwood
  • Capital works – to be carried forward pending the outcome of the 2017-18 Tasmanian State Budget.

  • Canteen policies – to be carried forward.

  • The Association expressed appreciation to Kate Huntington who has agreed to fill the role of Acting Secretary until Danielle Loenneker returns to the position.
/ Vanessa Jarvis
  • The Association agreed that clarification was required as to whether the Department of Education covers the $18 cost of volunteers obtaining a Working With Children registration for the purpose of working within the school community.
/ Jo Westwood / ASAP

Next Meeting: 7:15 pm,5 July 2017

Meeting closed:9:15 pm

Vanessa Jarvis

Chair

Illawarra Primary School Assocation

Illawarra Primary School Association: Action List

Current as at 17 May 2017

Current items pending action

Date / Responsible officer / Action required / Status / Date required
5 April 2017 / Emma Brookwell / Renew TASSO membership $125 / Completed / ASAP
5 April 2017 / Emma Brookwell / Renew Canteen Association $45 / Completed / ASAP
5 April 2017 / Jane Lamprill / Call for canteen volunteers via facebook page, noting that it is acceptable to bring younger children during this time.
5 April 2017 / Jane Lamprill / Broaden the use of the IPSA facebook page to promote a range of activities happening across the school. Emma Wisby to give Jane administration rights so that she can maintain the page. / Completed / ASAP
5 April 2017 / ALL / Discuss how to best communicate with the school community - including the future of the School Days app, the Illawarra website and facebook.
17 May 2017 / Michael Hayen / Michael to check with Kingborough Council if yellow line not painted by mid June 2017. / Mid June
17 May 2017 / Luke Emeny / Work with TASSO on requirements for a new IPSA Constitution in 2017-18, following changes to the Education Act from 1 July 2017.
17 May 2017 / Jo Westwood / Contact details of IPSA members to be compiled into a spreadsheet to enable members to contact each other as required. / Pending / 5 July 2017
17 May 2017 / Kate Huntington / Invite local Parliamentarians to attend Winterfest. / Completed
17 May 2017 / Petra Heil / Check that the indigenous community has been consulted on the use of aboriginal symbols proposed for the indigenous garden. / ASAP
17 May 2017 / Jo Westwood / Clarify whether the Department of Education covers the $18 cost of Working With Children registration for volunteers working within the school community. / ASAP