District 5
Meeting minutes
April 5, 2017
Meeting called to order 7:00pm
Attendance: All districts were in attendance except Willmar.
Secretary’s Report- Dena Walters
February 1st 2017 meeting minutes were attached to the website, if no corrections I will take a motion to approve the meeting minutes. Motion to approve: 1st Sartell 2nd STMA motion carried.
Treasurer’s Report- Jeff Swenson- written and oral report given. Attached is the written report.
Treasurer’s Report
Jeff Swenson
(763) 228-6445
April 5, 2017
Checking Account (Citizens Bank) $ 23,414.10
Catastrophic Failure Savings (Citizens Bank) $ 20,332.67
Action Items:
Thank you to Hutchinson & Sartell for paying their invoices promptly.
The other 8 Associations please pay your playoff & official bills. This money is needed to pay for
the playoff ice.
Type Date Num P. O. # Terms Due Date Aging Open Balance
Buffalo Hockey
Invoice 03/17/2017 623 Net 15 04/01/2017 2 8,249.97
Invoice 03/20/2017 624 Net 15 04/04/2017 4,676.00
Total Buffalo Hockey 12,925.97
LDC Hockey
Invoice 03/20/2017 626 Net 15 04/04/2017 634.00
Total LDC Hockey 634.00
MAML Youth Hockey
Invoice 03/16/2017 616 Net 15 03/31/2017 3 4,900.06
Total MAML Youth Hockey 4,900.06
River Lakes Hockey
Invoice 03/16/2017 617 Net 15 03/31/2017 3 6,119.18
Invoice 03/20/2017 628 Net 15 04/04/2017 1,104.00
Total River Lakes Hockey 7,223.18
Sauk Rapids Hockey
Invoice 03/02/2017 610 Net 15 03/17/2017 17 10.00
Invoice 03/16/2017 618 Net 15 03/31/2017 3 3,394.02
Invoice 03/20/2017 630 Net 15 04/04/2017 4,678.00
Total Sauk Rapids Hockey 8,082.02
St. Cloud Hockey
Invoice 03/16/2017 619 Net 15 03/31/2017 3 9,323.59
Invoice 03/20/2017 631 Net 15 04/04/2017 1,604.00
Total St. Cloud Hockey 10,927.59
STMA Hockey
Invoice 03/02/2017 612 Net 15 03/17/2017 17 190.00
Invoice 03/17/2017 621 Net 15 04/01/2017 2 9,721.27
Invoice 03/20/2017 632 Net 15 04/04/2017 2,402.00
Total STMA Hockey 12,313.27
Willmar Hockey
Invoice 03/20/2017 633 Net 15 04/04/2017 1,796.00
Total Willmar Hockey 1,796.00
TOTAL 58,802.09
9:17 PM District 5 Hockey
04/03/17 Open Invoices
As of April 3, 2017
Page 1
Type Date Num Name Memo Amount
70000 · Operating Income
70002 · Fines
Invoice 03/02/2017 604 Buffalo Hockey District fine for game sheets 75.00
Invoice 03/02/2017 605 Hutchinson Hockey District fine for game sheets 95.00
Invoice 03/02/2017 606 LDC Hockey District fine for game sheets 30.00
Invoice 03/02/2017 607 MAML Youth Hockey District fine for game sheets 95.00
Invoice 03/02/2017 608 River Lakes Hockey District fine for game sheets 20.00
Invoice 03/02/2017 609 Sartell Youth Hockey District fine for game sheets 180.00
Invoice 03/02/2017 610 Sauk Rapids Hockey District fine for game sheets 10.00
Invoice 03/02/2017 611 St. Cloud Hockey District fine for game sheets 105.00
Invoice 03/02/2017 612 STMA Hockey District fine for game sheets 190.00
Invoice 03/02/2017 613 Willmar Hockey District fine for game sheets 255.00
Total 70002 · Fines 1,055.00
70003 · Officiating
Invoice 02/04/2017 594 Sauk Rapids Hockey Charges for Game Officials - January scrimmages 3,456.00
Invoice 02/04/2017 595 LDC Hockey Charges for Game Officials - January scrimmages 1,028.00
Invoice 02/04/2017 596 Willmar Hockey Charges for Game Officials - January scrimmages 2,364.00
Invoice 02/04/2017 597 STMA Hockey Charges for Game Officials - January scrimmages 3,732.00
Invoice 02/04/2017 598 St. Cloud Hockey Charges for Game Officials - January scrimmages 5,806.00
Invoice 02/04/2017 599 Sartell Youth Hockey Charges for Game Officials - January scrimmages 1,349.00
Invoice 02/04/2017 600 River Lakes Hockey Charges for Game Officials - January scrimmages 3,506.00
Invoice 02/04/2017 601 MAML Youth Hockey Charges for Game Officials - January scrimmages 3,096.00
Invoice 02/04/2017 602 Hutchinson Hockey Charges for Game Officials - January scrimmages 5,230.00
Invoice 02/04/2017 603 Buffalo Hockey Charges for Game Officials - January scrimmages 9,558.00
Invoice 03/16/2017 615 LDC Hockey Charges for Game Officials - District 5 League Games; adjust... 148.00
Invoice 03/17/2017 622 Sartell Youth Hockey Charges for Game Officials - District 5 League Games - adjust... (68.00)
Invoice 03/17/2017 621 STMA Hockey Charges for Game Officials - District 5 League Games - adjust... (164.00)
Invoice 03/20/2017 624 Buffalo Hockey Charges for Game Officials - February scrimmages 4,676.00
Invoice 03/20/2017 625 Hutchinson Hockey Charges for Game Officials - February scrimmages 498.00
Invoice 03/20/2017 626 LDC Hockey Charges for Game Officials - February scrimmages 634.00
Invoice 03/20/2017 627 MAML Youth Hockey Charges for Game Officials - February scrimmages 280.00
Invoice 03/20/2017 628 River Lakes Hockey Charges for Game Officials - February scrimmages 1,104.00
Invoice 03/20/2017 629 Sartell Youth Hockey Charges for Game Officials - February scrimmages 1,856.00
Invoice 03/20/2017 630 Sauk Rapids Hockey Charges for Game Officials - February scrimmages 4,678.00
Invoice 03/20/2017 631 St. Cloud Hockey Charges for Game Officials - February scrimmages 1,604.00
Invoice 03/20/2017 632 STMA Hockey Charges for Game Officials - February scrimmages 2,402.00
Invoice 03/20/2017 633 Willmar Hockey Charges for Game Officials - February scrimmages 1,796.00
Total 70003 · Officiating 58,569.00
9:06 PM District 5 Hockey
04/03/17 Transaction Detail by Account
Accrual Basis February through March 2017
Page 1
Type Date Num Name Memo Amount
70004 · Playoffs
Invoice 03/16/2017 614 Hutchinson Hockey District playoffs 2,644.02
Invoice 03/16/2017 615 LDC Hockey District playoffs 5,471.76
Invoice 03/16/2017 616 MAML Youth Hockey District playoffs 4,900.06
Invoice 03/16/2017 617 River Lakes Hockey District playoffs 6,119.18
Invoice 03/16/2017 618 Sauk Rapids Hockey District playoffs 3,394.02
Invoice 03/16/2017 619 St. Cloud Hockey District playoffs 9,323.59
Invoice 03/16/2017 620 Willmar Hockey District playoffs 4,104.11
Invoice 03/17/2017 621 STMA Hockey District playoffs 9,885.27
Invoice 03/17/2017 622 Sartell Youth Hockey District playoffs 8,705.22
Invoice 03/17/2017 623 Buffalo Hockey District playoffs 8,249.97
Total 70004 · Playoffs 62,797.20
Total 70000 · Operating Income 122,421.20
80000 · Administrative Expenses
80003 · Officiating
Bill 02/01/2017 36 WSOA January league games (26,012.00)
Bill 02/01/2017 40 WSOA January scrimmages for Buffalo (9,558.00)
Bill 02/01/2017 43 WSOA January scrimmages for Hutch (5,230.00)
Bill 02/01/2017 42 WSOA January scrimmages for MAML (3,096.00)
Bill 02/01/2017 44 WSOA January scrimmages for River Lakes (3,506.00)
Bill 02/01/2017 38 WSOA January scrimmages for Sartell (1,349.00)
Bill 02/01/2017 46 WSOA January scrimmages for St Cloud (5,806.00)
Bill 02/01/2017 39 WSOA January scrimmages for STMA (3,732.00)
Bill 02/01/2017 37 WSOA January scrimmages for Willmar (2,364.00)
Bill 02/01/2017 41 WSOA January scrimmages for Litchfield (1,028.00)
Bill 02/01/2017 47 WSOA January scrimmages for Sauk Rapids (3,456.00)
Bill 02/14/2017 48 WSOA February League Games (14,692.00)
Bill 03/01/2017 50 WSOA February scrimamges for Buffalo (4,676.00)
Bill 03/01/2017 51 WSOA February scrimamges for Hutch (498.00)
Bill 03/01/2017 52 WSOA February scrimamges for Litchfield (634.00)
Bill 03/01/2017 53 WSOA February scrimamges for MAML (280.00)
Bill 03/01/2017 54 WSOA February scrimamges for River Lakes (1,104.00)
Bill 03/01/2017 55 WSOA February scrimamges for Sartell (1,856.00)
Bill 03/01/2017 56 WSOA February scrimamges for Sauk Rapids (4,678.00)
Bill 03/01/2017 57 WSOA February scrimamges for St Cloud (1,604.00)
Bill 03/01/2017 58 WSOA February scrimamges for STMA (2,402.00)
Bill 03/01/2017 59 WSOA February scrimamges for Willmar (1,796.00)
Total 80003 · Officiating (99,357.00)
9:06 PM District 5 Hockey
04/03/17 Transaction Detail by Account
Accrual Basis February through March 2017
Page 2
Type Date Num Name Memo Amount
80004 · Playoffs
Bill 02/20/2017 83 Moose Hockey Medical Attendant (705.00)
Bill 02/22/2017 49 WSOA Officials - 179 games (17,679.20)
Bill 02/22/2017 2223 LDCYHA Medical Attendant (150.00)
Bill 02/22/2017 661 Bernicks Arena Ice (3,780.00)
Bill 02/22/2017 190-1 Sports Arena East Medical Attendant (425.00)
Bill 02/22/2017 190-1 Sports Arena East Ice (3,400.00)
Bill 02/24/2017 SP1003 SCYHA Medical Attendant (420.00)
Bill 02/25/2017 2226 LDCYHA Medical Attendant (390.00)
Bill 02/28/2017 770-1 Moose Sherritt Ice (6,288.75)
Bill 02/28/2017 D5 Playoffs 2... HHA Medical Attendant (330.00)
Bill 03/01/2017 201703020717 Buffalo Civic Center Ice (8,487.50)
Bill 03/07/2017 20170026 STMA Arena Ice (487.50)
Bill 03/07/2017 667 Bernicks Arena Ice (2,160.00)
Bill 03/16/2017 2017-2 Willmar Hockey Assoc Ice (362.50)
Bill 03/16/2017 16-023 City of Litchfield Ice (3,176.25)
Check 03/17/2017 9012 Steve Gapinski trophies (1,022.06)
Total 80004 · Playoffs (49,263.76)
80022 · Administrative
Check 03/17/2017 9012 Steve Gapinski mileage (321.60)
Total 80022 · Administrative (321.60)
Total 80000 · Administrative Expenses (148,942.36)
80100 · Meals & Entertainment
Check 03/17/2017 9011 Mike Mooney Applebee's for District playoffs (70.00)
Check 03/17/2017 9011 Mike Mooney Granite City for District playoffs (120.00)
Check 03/17/2017 9012 Steve Gapinski Rancho Grande (67.60)
Total 80100 · Meals & Entertainment (257.60)
72000 · Interest Income
Deposit 03/31/2017 Interest 6.49
Total 72000 · Interest Income 6.49
TOTAL (26,772.27)
9:06 PM District 5 Hockey
04/03/17 Transaction Detail by Account
Accrual Basis February through March 2017
Page 3
Feb - Mar 17 Jul '16 - Mar 17
Ordinary Income/Expense
Income
70000 · Operating Income
70001 · Membership 0.00 12,980.00
70002 · Fines 1,055.00 4,870.00
70003 · Officiating 58,569.00 200,581.00
70004 · Playoffs 62,797.20 62,797.20
70005 · Selects 0.00 29,935.00
Total 70000 · Operating Income 122,421.20 311,163.20
Total Income 122,421.20 311,163.20
Gross Profit 122,421.20 311,163.20
Expense
80000 · Administrative Expenses
80001 · Meetings 0.00 314.25
80002 · Clinics 0.00 1,910.25
80003 · Officiating 99,357.00 200,581.00
80004 · Playoffs 49,263.76 51,513.76
80005 · Selects 0.00 28,275.50
80010 · Internet 0.00 20.00
80015 · Professional Fees 0.00 914.00
80021 · Office Supplies 0.00 74.96
80022 · Administrative 321.60 1,100.04
80023 · Postage 0.00 109.91
80050 · Jr Gold Membership 0.00 0.00
Total 80000 · Administrative Expenses 148,942.36 284,813.67
80100 · Meals & Entertainment 257.60 675.34
81100 · Referee in Chief Fees 0.00 1,250.00
81200 · League Coordinator 0.00 2,000.00
Total Expense 149,199.96 288,739.01
Net Ordinary Income -26,778.76 22,424.19
Other Income/Expense
Other Income
72000 · Interest Income 6.49 18.06
Total Other Income 6.49 18.06
Net Other Income 6.49 18.06
Net Income -26,772.27 22,442.25
9:08 PM District 5 Hockey
04/03/17 Profit & Loss YTD Comparison
Accrual Basis February through March 2017
Page 1
Mar 31, 17
ASSETS
Current Assets
Checking/Savings
10000 · Citizens Bank Checking 23,414.10
10100 · Citizens Bank Savings 20,332.67
Total Checking/Savings 43,746.77
Accounts Receivable
11000 · Accounts Receivable 58,802.09
Total Accounts Receivable 58,802.09
Total Current Assets 102,548.86
Fixed Assets
15100 · Computer & Computer Equipment 697.93
Total Fixed Assets 697.93
Other Assets
16000 · Accumulated Depreciation -658.00
Total Other Assets -658.00
TOTAL ASSETS 102,588.79
LIABILITIES & EQUITY
Liabilities
Current Liabilities
Accounts Payable
20000 · Accounts Payable 24,273.75
Total Accounts Payable 24,273.75
Total Current Liabilities 24,273.75
Total Liabilities 24,273.75
Equity
30000 · Opening Balance Equity 38,070.98
32000 · Unrestricted Net Assets 17,801.81
Net Income 22,442.25
Total Equity 78,315.04
TOTAL LIABILITIES & EQUITY 102,588.79
9:04 PM District 5 Hockey
04/03/17 Balance Sheet
Accrual Basis As of March 31, 2017
Page 1
Type Date Num Name Clr Amount Balance
Beginning Balance 42,552.20
Cleared Transactions
Checks and Payments - 5 items
Bill Pmt -Check 03/03/2017 EFT WSOA X -17,679.20 -17,679.20
Bill Pmt -Check 03/08/2017 9010 WSOA X -14,692.00 -32,371.20
Check 03/17/2017 9012 Steve Gapinski X -1,411.26 -33,782.46
Check 03/17/2017 9011 Mike Mooney X -190.00 -33,972.46
Bill Pmt -Check 03/21/2017 EFT WSOA X -19,528.00 -53,500.46
Total Checks and Payments -53,500.46 -53,500.46
Deposits and Credits - 4 items
Deposit 03/03/2017 X 4,760.00 4,760.00
Deposit 03/09/2017 X 9,558.00 14,318.00
Deposit 03/17/2017 X 2,639.00 16,957.00
Deposit 03/23/2017 X 5,669.76 22,626.76
Total Deposits and Credits 22,626.76 22,626.76
Total Cleared Transactions -30,873.70 -30,873.70
Cleared Balance -30,873.70 11,678.50
Uncleared Transactions
Checks and Payments - 2 items
Bill Pmt -Check 03/08/2017 9009 National Hockey Ce... -525.00 -525.00
Bill Pmt -Check 03/30/2017 9013 Moose Sherritt -6,288.75 -6,813.75
Total Checks and Payments -6,813.75 -6,813.75
Deposits and Credits - 2 items
Deposit 03/30/2017 12,334.24 12,334.24
Deposit 03/31/2017 6,215.11 18,549.35
Total Deposits and Credits 18,549.35 18,549.35
Total Uncleared Transactions 11,735.60 11,735.60
Register Balance as of 03/31/2017 -19,138.10 23,414.10
New Transactions
Checks and Payments - 5 items
Check 04/07/2017 River Lakes -5,046.25 -5,046.25
Check 04/07/2017 Burich Arena -4,393.75 -9,440.00
Check 04/07/2017 SCYHA -3,135.00 -12,575.00
Check 04/07/2017 BYHA -1,140.00 -13,715.00
Check 04/07/2017 SYHA -780.00 -14,495.00
Total Checks and Payments -14,495.00 -14,495.00
Total New Transactions -14,495.00 -14,495.00
Ending Balance -33,633.10 8,919.10
9:01 PM District 5 Hockey
04/03/17 Reconciliation Detail
10000 · Citizens Bank Checking, Period Ending 03/31/2017
Page 1
Type Date Num Name Clr Amount Balance
Beginning Balance 20,326.18
Cleared Transactions
Deposits and Credits - 1 item
Deposit 03/31/2017 X 6.49 6.49
Total Deposits and Credits 6.49 6.49
Total Cleared Transactions 6.49 6.49
Cleared Balance 6.49 20,332.67
Register Balance as of 03/31/2017 6.49 20,332.67
Ending Balance 6.49 20,332.67
Have we not audited our books? No. we will consider getting this taken care of this at this time. Motion to consult for an audit and pay up to $3500 and make a recommendation and then if below $3500 to please audit the books. Jeff will check with a couple different locations and have an audit done for no more than $3500.00. motion made and passed 1st Sartell 2nd LDC motion made and motion carried.
Be careful if you are charging for volunteer hours and if they pay all up front and if not MN hockey has had this happen to associations. Please check with Steve if you have any questions. Either work them all or pay them all at once.
Treasurers report approved 1st STMA and by 2nd St. Cloud.
Coach-in-chief- Brian Johnson –
Hp is on and had tryouts at all levels, did have to make cuts
The schedule is posted on the website
April 10th Registration for Tier 1 opens. Ice schedule and tryout dates are listed on the website. (tryouts in August)
Tier 1 is throughout the state with one weekend in Duluth.
Cost is approximately $700.00 22 hours of practice and about 15 games.
D5 girls will co-op with D3 at 14 and 15’s. Practice will be in Plymouth mostly.
Brian will send out an email reminder in the middle of April. D5 are typically listed as Polars in the standings.
Q: HP program why was some of the kids ok to participate and how come a B player was not invited.
A: Brian Johnson has to have a certain amount of kids and does not want it to reflect a money grab situation. Same if a child goes through and gets cut, some parents were mad that they were not able to tryout. At this time we will not make the nominations based on how the team finished in the year.