MFMA Monitoring checklist – Websites

(31December 2013):

A. Municipality name: Breede Valley Municipality
Demarcation code: WC025 / Province: Western Cape
Name of Municipal Manager:GF Matthyse
Tel (MM): 023 - 3484995 Fax (MM): 023 – 348 4997
Postal address of Municipal Manager: Private Bag X 3046 Worcester 6850
Name of CFO: D McThomas
Tel (CFO): 023 – 348 4995 Fax (CFO): 023 – 348 4997
Note: Please confirm contact details with municipality / Done?
B. If the municipality has a website, please provide the website address (check Implementation Priority return): /
B.1. Please advise whether the following information appear on the municipality’s website:(Please also indicate for each of the items below, when last it was updated on the website. If no info, reflect a note “No update date provided”)
The 09/10 + 10/11+ 11/12 + 12/13 + 13/14 annual budget / Yes / The number of service delivery agreements published / None
last it was updated / 12/03/2013 / last it was updated
Number of budget related policies published / 15 / Number of long-term borrowing contracts? (Confirm with analyst what is in 2011/12 budget) / 14
last it was updated / 30/05/2013
Please list all the budget related policies appearing on the website:
  1. Customer care and management
  2. Debt collection
  3. Indigent
  4. Supply Chain Management - 2010
  5. Tariff’s
  6. Asset Management
  7. Cash & Investment
  8. Cell Phone - 2010
  9. Budget, Funds and reserves
  10. Entertainment
  11. Property rates
  12. Standby and Overtime - 2010
  13. Grants - 2005
  14. Petty Cash Other has been done again in 2011
  15. Credit Control and Debit Collection

Does the municipality have any PPP’s? / No / The number of long-term borrowing contracts published / 14
last it was updated / Jan 2013
The annual report &
the financial period covered in annual report / Yes / The number of PPP contracts published / Nvt
2011/2012
last it was updated / 06/06/2013 / last it was updated / April 2011
The number of Section 57(1)(b) Systems Act performance reports published (performance agreements) / Yes / Number of long term contracts published(please note different from borrowing contracts.) / 3
last it was updated / 10/06/2013 / last it was updated / 17/04/2013
Number of supply chain management contracts / 0 / Number of long term contracts reported on in LTC return in database / 3
last it was updated / 3/7/2013
An information statement of capital assets that have been disposed off ito sec 14(2) or (4) & the period covered in the statement / Auction Information / The number of quarterly reports tabled to council on the implementation of the budget (sec 52(d)) & the period covered in the latest report. / 4
Period covered:2012/2013 / Period covered:
July 12till June 13
last it was updated / 12/03/2013 / last it was updated / 12/07/2013
C.1. Municipal Website – 2007/08 Budget Checklist
Once you enter the website please put in the time so that we can calculate at the end how long it took you to complete the questionnaire. It may be an indication of the user friendliness of the site. / Date / 15/01/2014
Time site entered / 15.38
Time site exited / 15.48
D.1.1. Does the website reflect contact details for the municipality?
Contact details for the Municipal Manager? / Yes / No / Contact details for the CFO? / Yes / No
Physical address of the Municipality? / Yes / No / Postal address of the Municipality? / Yes / No
Are other contact details over-and-above abovementioned provided? / Yes / No
Are there information on the website relating to Economic Development opportunities? / Yes / No
If yes, is it possible to determine here development is required or what opportunities for investment exist in the municipality? / Yes / No
Does the oversight report (on the annual report) appear on the website (sec 129)
If yes, to which year’s annual report does it relate? __2008/2009_2009/2010_2010/2011_2011/2012 / Yes / No
D.1.2. Ease of locating the budget documentation
(a) Describe how you located the budget on the web site. / Open Website –Directorate Fin Service – Annual report and other - budgets
(b) Was the budget documentation indicated on the municipal home page.
(It could be an icon or in a menu in the margin or similar.) / Yes / No
(c) Was it easy to find? Why or why not? / Yes / Why? / Open Website –Directorate Fin Service – Annual report and other - budget
No / Why not?
(d) How many clicks did it take to get the budget documentation? / Three
D.1.3. Tabled budget distinguishable from approved budget
(a)Is the tabled budget (the one tabled for consultation at least 90 days prior to the start of the year) shown separately from the approved budget? / Yes / No
(b) How was this done? / Has it own item on website.
D.1.4. Dates posted to website (For example, see the dates next to each MFMA circular on the NT website)
14/06/2013 New Budget
(a) Is the date the tabled budget is posted to the web site made clear on the web site? (not on the document itself but on the website) / Yes / No
(b) Is the date the approved budget is posted to the web site made clear on the web site? (not on the document itself but on the website) / Yes / No
D.1.5. Format of Budget
(a) Is the format of the tabled budget broadly in line with Circular 28? / Yes / No
(b) Is the format of the approved budget broadly in line with Circular 28? / Yes / No
(c) Please open the budget documentation on the website and tick all the documentation (from the list below) appearing on the website for both the tabled budget and the approved budget for 2012/13
No. / Description / Tabled
Yes / No / Approved
Yes / No
1. / Table of Contents / Yes
2. / Mayoral Budget Speech / Yes
3. / Budget Related Resolutions / Yes
4. / The Budget
4.1 / Executive Summary / Yes
4.2 / Budget Schedules (operating and capital) / Yes
4.3 / Budget Related Charts and Explanatory Notes / Yes
5. / Supporting Documentation
5.1 / Budget Process Overview (including consultation process and outcomes) / Yes
5.2 / Alignment of Budget with Integrated Development Plan / Yes
5.3 / Budget Related Policies Overview and Amendments / Yes
5.4 / Budget Assumptions / Yes
5.5 / Funding the Budget (including fiscal overview and sources of funding) / Yes
5.6 / Disclosure on Allocations Made by the Municipality / Yes
5.7 / Disclosure on Salaries, Allowances and Benefits / Yes
5.8 / Monthly Cash Flows by Source / Yes
5.9 / Measurable Performance Objectives (Revenue Source & Vote)
5.10 / Disclosure on Implementation of MFMA & Other Legislation
5.11 / Summary of Budgets and SDBIP’s – departmental / functional (internal to the municipality) / Yes
5.12 / Summary of Budgets and SDBIP’s – entities and other external mechanisms / Yes
5.13 / Summary of Detailed Capital Plan / Yes
5.14 / Budgeted Financial Statements – parent, each entity, consolidated / Yes
5.15 / Are the monthly section 71 reports published on the website? / Yes / No
If yes, please mark below which of the following reports are appearing -
AC / CAA / EQ / MSIG / MIG / GRANTS / Section 71, 72,52(d) / Bank rekon / RME / Natt Lottery
CFA / AD / FMG / INEP / OSA / Libraries / BSAC / Schedule C / PWPG / BM
D.1.6. Service Delivery and Budget Implementation Plan
(a) Is the SDBIP on the website? / Yes / No
(b) Is the SDBIP in the same area as the budget? / Yes
No
(c) Is the date the SDBIP was posted on the website shown? / Yes / No
D.1.7. Performance agreements of senior managers
(a) Are the annual performance agreements for the municipal manager and other senior managers on the website? (Note - Consider your previous response to this question in B. (above) relating to sec 57(1)(b) System Act reports/ performance agreement) / Yes / No
(b) Is the date these agreements were posted on the website shown? / Yes / No

Done on 15 January 2014