Cultural Tourism Development Fund: Mid-SizedOrganizations

Category CII

Final Report FY 2014-2015

DEADLINE: OCTOBER 31, 2015

This report reflects grant activities and financial information from 10/01/14 through 9/30/15

ORGANIZATION:

TITLE OF FUNDED PROGRAM:

GRANT CONTACT:

PHONE: E-MAIL:

CERTIFICATION: We certify that the information in this final report, including all attachments, is true and correct to the best of our knowledge.

Board Chair or President (TypeName) (Signature)(Date)

Program Director(TypeName)(Signature)(Date)

Chief Fiscal Officer(Type name)(Signature)(Date)

THE FINAL REPORT

The purpose of the Final Report is to share the results of your grant-funded program, marketing efforts and your organization’s economic impact on the county. The Final Report is divided into three components:

1) Narrative - Six written questions

2) Financial - Final Program Budget Actual spreadsheet

3) Supplemental –Newspaper articles,photographs, printed material, etc. showcasing grant activities. Limit to 5-6 items.

Section I. NARRATIVE QUESTIONS

Answer all questions using no more than three additional pages.

  1. Evaluate your funded project. Include successes and or challenges. Identify evaluation methods.
  1. Estimate the percentage of your out-of-county marketing allocation specifically designed to attract tourists across these categories.

Newspaper / %
Magazine / %
Internet (not social media) / %
Social media / %
TV / %
Hotel / %
Word of mouth / %
Other / %
Total / 100%
  1. Please provide examples of the most significant tourist marketing achievements for the year. Describe how the activity increased cultural tourism by non-residents? How did you measure this? How did it compare (increase or decrease) to last year and why?
  1. What efforts did you make to increase audience diversity? This may include programming and marketing strategy. Were efforts successful or not? Explain.
  1. Evaluate the organizational stability of your organization. What occurrences took place during the year that may have strengthened or threatened your organization? What steps did your leadership take as a result?

Section II –THE GRANT FUNDED PROGRAM

When completing this section, list ONLYgrant-funded events that are a direct result of this Cultural Tourism Development Fund. Do not include other non-grant funded activities, fundraisers or non-cultural events.

Grant-Funded Program Events: include artistic, cultural or educational eventsthat were written in the grant contract. These events were open and accessible to the publicandtook place within the grant period.

Counting Events: Events should be counted by the different number of events being offered. For example, a play to be performed ten times or an exhibition open for three weeks should only count as one event. A three-day festival counts as one event. Do not count the individual activities within the festival as events. Virtual events in which the “attendees” are participating remotely such as listening to a podcast or watching streaming video do not count as actual visitors.

The Number of Public Offerings:Public offerings means the number of times the event was offered to the public. Count the number of times the public was able to attend the event. For example, a play to be performed ten times counts as ten public offerings.

Total Attendance: Number of people that physically attended the event.This includes paid and free attendance. This does not include online activities, online performances, radio, webcasts, webinars, etc.

Direct Artist Room Nights: Number of nights generated by contracted artists/performers/cultural experts and/or technical support as a direct result of the program. Examples of direct artist hotel nights include the overnight stays of a traveling ballet company and the stage crew; a master artist teaching a week-long classto any out-of-town attendees, a marine biologist contracted to lecture to the organization’s audience, etc. The definition of “room” includes Hotels, Motels, Bed & Breakfasts, Air BNB rentals, condos, apartments and villas when the stay is less than six months. Please attach to this report information on where these guests stayed and the date(s) rooms were booked. Include number of room nights for each guest and the rate paid. Do not enter numbers in this section without the back-up information.

GRANT FUNDED PROGRAM

Event Name / Number of
Public Offerings / Direct Artist
Hotel Nights / Room Rate
Paid
1
2
3
4
5
6
7
TOTAL

Add more rows and pages if necessary

Section III – OTHER NON-FUNDED CULTURAL EVENTS

When completing this section, please report all cultural events that were offered by your organization but did not get funding.

NonFundedCultural Events: include artistic, cultural or educational activities that were not supported by this grant, but were produced or presented by the applicant, were open and accessible to the public and took place within the grant period.

Counting Events: Events should be counted by the different number of events being offered. For example, a play to be performed ten times or an exhibition open for three weeks should only count as one event. A three-day festival counts as one event. Do not count the individual activities within the festival as events. Virtual events in which the “attendees” are participating remotely such as listening to a podcast or watching streaming video do not count as actual visitors.

The Number of Public Offerings:Public offerings means the number of times the event was offered to the public. Count the number of times the public was able to attend the event. For example, a play to be performed ten times counts as ten public offerings.

Total Attendance: Number of people that physically attended the event. This includes paid and free attendance. This does not include online performances, radio, webcasts, webinars, etc.

Direct Artist Room Nights: Number of nights generated by contracted artists/performers/cultural experts and/or technical support as a direct result of the program. Examples of direct artist hotel nights include the overnight stays of a traveling ballet company and the stage crew; a master artist teaching a week-long class to any out-of-town attendees, a marine biologist contracted to lecture to the organization’s audience, etc. The definition of “room” includes Hotels, Motels, Bed & Breakfasts, Air BNB rentals, condos, apartments and villas when the stay is less than six months. Please attach to this report information on where these guests stayed and the date(s) rooms were booked. Include number of room nights for each guest and the rate paid. Do not enter numbers in this section without the back-up information.

NONFUNDED CULTURAL PROGRAM

Event Name / Number of
Public Offerings / Direct Artist
Hotel Nights / Room Rate
Paid
1
2
3
4
5
6
7
TOTAL

Add more rows and pages if necessary

Section IV – NON-CULTURAL EVENTS

When completing this section, please report the non-cultural events that are offered by your organization as part of your art and cultural programming. Include fundraisers or non-cultural events here.

Noncultural Events: include activities that were not artistic or cultural in nature. These events wereproduced or presented by the applicant and took place within the grant period. This includes corporate meetings, weddings, hall rentals, etc.

Counting Events: Events should be counted by the different number of events being offered. For example, a play to be performed ten times or an exhibition open for three weeks should only count as one event. A three-day festival counts as one event. Do not count the individual activities within the festival as events. Virtual events in which the “attendees” are participating remotely such as listening to a podcast or watching streaming video do not count as actual visitors.

The Number of Public Offerings:Public offerings means the number of times the event was offered to the public. Count the number of times the public was able to attend the event. For example, a play to be performed ten times counts as ten public offerings.

Total Attendance: Number of people that physically attended the event. This includes paid and free attendance. This does not include online activities, online performances, radio, webcasts, webinars, etc.

Direct Artist Room Nights: Number of nights generated by contracted artists/performers/cultural experts and/or technical support as a direct result of the program. Examples of direct artist hotel nights include the overnight stays of a traveling ballet company and the stage crew; a master artist teaching a week-long classto any out-of-town attendees, a marine biologist contracted to lecture to the organization’s audience, etc. The definition of “room” includes Hotels, Motels, Bed & Breakfasts, Air BNB rentals, condos, apartments and villas when the stay is less than six months. Please attach to this report information on where these guests stayed and the date(s) rooms were booked. Include number of room nights for each guest and the rate paid. Do not enter numbers in this section without the back-up information.

NONCULTURAL EVENTS

Event Name / Number of
Public Offerings / Direct Artist
Hotel Nights / Room Rate
Paid
1
2
3
4
5
6
7
TOTAL

Add more rows and pages if necessary

Section V - Marketing Results

Program results reported here will be reported to the Tourist Development Council and used to market and advocate for the cultural organizations. Your accuracy is important.

Grant-funded programs
(Section I) / Other Non-FundedCultural programs
(Section II) / Non-Cultural programs
(Section III) / Totals
Attendance by
In-county Visitors
Attendance by Out-of County Visitors
Total Attendance

How do you track in-county and out-of-county visitors?

Section VI. Economic Impact

TDC Funded Program
Paid Admissions
Free Admissions
Total Attendance (A+B)
Percentage of Free Admissions / %
Monetary value of Free Admission / $
Range of Single Ticket prices
Average Ticket Price
Range of Subscription Prices
Ticket/Subscriptions Revenue FY15

Total Attendance: Number of people that physically attended an activity or visit the cultural venue. This includes paid and free attendance. This number does not include individual exhibits within a museum nor does it include online activities, online performances, radio, webcasts, webinars, etc.

How do you determine the monetary value of tickets given in-kind or free of charge?

Provide any pertinent information aboutattendance, ticket sales or subscriptions here:

Section VII - Employment Statistics

# of Full Time
Employees / # of Volunteers
# of Part Time
Employees / Volunteer Hours Weekly Average
Total # of
Employees / # of Artists compensated as result of program

Section VIII - Arts Education

# of school-aged youth (K-12) attended the funded program at the Cultural Organization’s venue
# of school-aged youth (K-12) participated attended the Cultural Organization’s in-school education program

Final Report Financial Information for Grant Period October 1, 2014 through September 30, 2015

Use the Excel Version of the “Final Report Income/Expense” form found on the website