Peer Mentoring Program Coordinator’s Meeting
Friday April 20th, 2012
Meeting Minutes
Attendees
Crystal Whittley BIAOV Wendy Charbonneau BIAOV
Danette D’Aleo BIATBA Janine Belshaw BIASD
Donna Thomsom BIALD Carole Vincent BIAQD
Teryl Hoefel FCBIA Kat Powell BIST
Rhonda Latendresse SABIC Jamie Fairles BIALD
Connie O’Hagan BIAPH Elizabeth Eddy BIASSMD
Ryan Cann BIASL
OBIA Staff – Tammy Dumas, Carla Thoms
1. Peer Support Coordinator Refresher Training and Review of New Forms and Tools.
· New Powerpoint will be developed for the Peer Support Program to assist all PSC’s with promotion and recruitment. This presentation will be geared towards families and survivors.
· We will look at “target” advertising especially to recruit “spouses”
· Mentor Agreements are to be resigned annually.
· Criminal Records Checks (CRC) will be done annually.
· The CRC for each Mentor should be kept in a sealed envelope in the PSC’s files to protect confidentiality.
· Minor changes suggested for the “Introductory Letter for Mentors”. A Character Reference Form will now be included in the letter. * Letter updated and uploaded to database.
· Mentor Checklist revisions suggested. *Revisions have been completed and latest version uploaded to database.
· It was agreed that the “Mentors Preference for Partners Form” was redundant as the same questions were being asked in the Intake for each Mentor and the PSC’s indicated that they do not typically refer to the form when making matches.
· Minor change suggested for the “PSC Prepare for Mentor Training Checklist” * Changes have been made and uploaded to database
· Changes suggested to the “Notification of Mentor Training” Letter to include an earlier start time so that Mentors can arrive at the site and have breakfast before training begins at 9:30am. Additionally, the “List of Acceptable ID” will accompany the form. * Letter had been updated and uploaded.
· PSC logs are due at the end of the following quarters (fiscal year)
o 1st Quarter April 1st – June 30th
o 2nd Quarter July 1st – September 30th
o 3rd Quarter October 1st – December 31st
o 4th Quarter January 1st – March 31st
· Tammy will email all PSC’s at the email of each quarter to let them know when she will be pulling off the logged hours in order to generate the program cheques.
· In order to streamline the “Grant Access” process, PSC’s were asked remove all old “Grant Access” to any Mentor or Partner who’s partnership had ended or to anyone who has not been matched and they still have access to. PSC’s will grant access only when a match has been made.
2. Moving Forward
· Now that the formal evaluation of the program has concluded, we will be looking at methods to continue to evaluate the program on an ongoing basis. * Evaluation tools to be developed and discussed at future meeting.
· The Evaluators (Judy and Kathy) will be presenting their report on the Peer Support Mentoring Program at the Hamilton Brian Injury Conference and the International ABI Conference in Scotland.
· Carla will update the PSC List and circulate to all PSC’s. Any further changes to phone numbers or email addresses should be communicated to Carla.
Confidential Page 2 11/14/2012