ATTACHMENT A

CHECKLIST FOR PREPARING RESOLUTION

(25 CCR § 8406)

The Resolution must authorize:

·  Execution of the standard agreement with HCD;

·  Funding level at or between $75,000 and $200,000; and

·  Identify authorized title(s) of individual(s) to sign all certifications and the standard agreement.

The Resolution must clearly relate to the submittal of the 2016 Application, (i.e. - the date must be no earlier than the ESG NOFA’s release date and no later than application due date).

Resolution Checklist:

A. Resolution has been re-typed on applicant’s letterhead.

B. Resolution shows the date of the Board Action to approve the Resolution. The Board Action occurred no earlier than the ESG NOFA release date and on or before the application due date.

C. The exact wording of the sample Resolution has been used or HCD has approved alternative wording.

D. The **person authorized to sign the standard agreement has not signed the Resolution, or attested the Resolution.

** There are several options for entering name and title of authorized signor(s). However, the use of and/or is not acceptable, below are the acceptable options:

Option 1: Mr. Schultz, CEO and Charlie Brown, CEA

Option 2: Mr. Schultz, CEO or Charlie Brown, CEA

Option 3: Mr. Schultz, CEO, or designee(s). (When choosing this option Applicant must provide letter of designation).

Option 4: City Manager. (It is acceptable for municipalities to enter title only. However, supporting documentation of person currently holding this position is required).

Note: The Name and Title of the Authorized Representative must be in the Resolution. If your Application is funded, the Authorized Representative identified in the Resolution signs the Standard Agreement.

E. The actual vote has been shown on the Resolution: Ayes, Noes, Abstentions, and Absent. (Place a “0” where no votes are cast).

Applicants are encouraged to use the sample Authorizing Resolution format to avoid any possible deficiency. A deficiency may disqualify the application as being incomplete or delay execution of the Standard Agreement and drawdown of ESG funds.

(Produce on Applicant Letterhead)

ATTACHMENT A

Sample Resolution

(Insert Project Name and Organization’s Resolution Number:

AUTHORIZING RESOLUTION

(Insert Name of Applicant)

[All, or a necessary quorum and majority] of [the directors, supervisors, members, council members, etc.] of [name of entity, and type of entity: non-profit, county, municipality, etc.] (“Applicant”) hereby consent to, adopt and ratify the following resolutions:

A. WHEREAS the State of California (the “State”), Department of Housing and Community Development (“Department”) issued a Notice of Funding Availability (NOFA) dated (MM/DD/YYYY), under the Emergency Solutions Grants (ESG) Program (“Program”); and

B.  WHEREAS (Insert Name of Applicant)is eligible and wishes to apply for and receive ESG grant funds submit an application (“Application”) for such funds; and

C.  WHEREAS the Department may approve funding allocations for the ESG Program, subject to the terms and conditions of the NOFA, Program guidelines and requirements, and the Standard Agreement and other contracts between Department and ESG grant applicants;

NOW THEREFORE BE IT RESOLVED THAT:

1. If (Insert Name of Applicant)receives a grant of funds from Department pursuant to a Department NOFA, it represents and certifies that it will use all such funds in a manner consistent and in compliance with all applicable state, federal, and other statutes, rules, regulations, guidelines and laws (“rules and laws”), including without limitation all rules and laws regarding the ESG Program, as well as any and all contracts (Insert Name of Applicant)may have with Department.

2. (Insert Name of Applicant)is hereby authorized and directed to apply for an ESG grant, in an amount not to exceed $ (Insert Grant Amount), in accordance with all rules and laws.

3. If the application authorized by this Resolution is approved, (Insert Name of Applicant)hereby agrees to use the ESG funds for eligible activities in the manner presented in the Application, as approved by the Department and in accordance with all Program requirements, and other rules and laws, as well as in a manner consistent and in compliance with the Standard Agreement or other contracts between Applicant and Department.

4. If the Application authorized by this Resolution is approved, name and title of authorized signor(s), [ [is/are] authorized to execute the Standard Agreement and any subsequent amendments or modifications thereto, as well as any other documents which are related to the Program or the ESG grant awarded to Applicant, as the Department may deem appropriate.

PASSED AND ADOPTED at a regular meeting of the (Name of Entity—must match name of entity in first paragraph) this ____ day of ______, XXXX by the following vote:

AYES: ______ABSTENTIONS: ______

NOES: ______ABSENT: ______

______

Signature of Approving Officer

______

Printed Name and Title of Approving Officer

(cannot be person authorized above or the Treasurer)

ATTEST: ______

Signature

______

Printed Name and Title