2016 German Christmas Market
Sparta, New Jersey
IMPORTANT DATES:
May 1stEarly Bird Discount deadline
May 2ndAll prices NOT discounted
October 1stAll Forms, Fees and Insurance due back to Vendor Chair to ensure you do not forfeit your application
November 1stAfter this date, vendor fees due to your cancellation, are
non-refundable
Friday, December 2ndChristmas Market opens from 5 PM – 9 PM
Lake Mohawk Members ONLY and their guests
Saturday, December 3rdChristmas Market opens to the general public
10 AM – 9 PM
Sunday, December 4thChristmas Market opens to the general public
10 AM – 5PM
Please read all following pages,
especially, if you are a returning vendor as there are some
very important changes that have been incorporated.
WELCOME
15th Annual German Christmas Market
“Weihnachtsmarkt”
Lake Mohawk Country Club, Sparta, NJ
2016 marks the 15th year of our German Christmas Market, which will be open to the public on Saturday, December 3rd(10am – 9pm) and Sunday, December 4th (10am – 5pm) at the Lake Mohawk Country Club in Sparta, New Jersey. The Christmas Market will also be open on Friday, December 2nd between 5pm and 9pm. Please note that Friday night is held in conjunction with Lake Mohawk Country Club’s own tree-lighting ceremony, and is a private event inviting only Lake Mohawk Country Club members and their guests. Over the past 14 years, the committee has donated over$200,000to local charities that help our friends and neighbors in need.
The followingapplication form clearly identifies the fee schedules based on chosen location. All vendors will be notified of your designated location once the committee has finalized all applications.
Our exciting news continues from 2015…
Boardwalk vendors now have an opportunity to choose their location by providing your 1st, 2nd and 3rd choices.
Locations 2 through 7 on the Boardwalk are premium spaces, which include our traditional Christmas Market huts. We are hoping to continue building these huts over the upcoming years, providing premium shelter from the elements in premium locations.
Also, your $75 deposit is no longer required. Instead, all vendors will be charged a $25 nonrefundable fee (per vendor/per location) to thoroughly clean all spaces following the ChristmasMarket (this does not exempt you from ensuring your space is cleared and all debris is removed.)
We are now accepting applications for 2016and will select vendors by jury. It is therefore very important that you supply photos or a link to your website, and clear descriptions of all your products. For vendors who have been with us for 2 or more years, photos are not necessary,unless you have new product(s).
In order to bejuried, your complete application, including fees and photos/links, and insurance documentation MUST be receivedby October 1, 2016. Spaces fill quickly – please send in your application early to give yourself the best opportunity to get your desired location.
We offer an EARLY BIRD DISCOUNT. To qualify for the Early Bird Discount, your completed application must be received by May1, 2016. All fees received after May 1st will revert to full pricing.
If you have any questions, please contact me,the Vendor Chair. We look forward to another successful
year and we thank you for your interest!
Kind regards,
Stephanie Fay, Vendor Chair
Phone: 973-945-1590
Email:
Please send all paperwork to:
Lake Mohawk German Christmas Market
P.O. Box 113
Sparta, NJ 07871
Checks must be made payable to: LMCC Christmas Market Fund, or for your convenience, we are accepting VISA or MasterCard payment options. The charge to you for this convenience is an additional 3.5% processing fee.
Terms, Conditions and Agreements to Participate:
The German Christmas Market Committee, an LMCC Intraclub (Committee) is pleased that you (the vendor) wish to participate at the German Christmas Market Weihnachtsmarkt (Event) this year. This agreement is necessary to be considered during the Committee jury selection process. Once selected, this agreement will confirm your participation; it outlines the rules and regulations for this event.
- Insurance:All Vendors (except Elks Lodge vendors – see below)are required to supplya Certificate of General Liability insurancein the amount of $1,000,000 (Each Occurrence Limit) listing LakeMohawk Country Club, 21 The Boardwalk, Sparta, NJ 07871 as certificate holder and additional insured effective from Friday, December 2ND2016 through to Sunday December 4th2016. TheInsurance certificate must be issued in your contract/business name.
Insurance for ELKS LODGE VENDORS(ONLY): are required to supply a Certificate of General Liability insurance in the amount of $1,000,000 (Each Occurrence Limit) listing Elks Lodge, 6 West Shore Trail, Sparta, NJ 07871 as certificate holder and additional insured effective from Friday, December 2nd 2016 through to Sunday, December 4th 2016. TheInsurance certificate must be issued in your contract/business name.
If a certificate of insurance is not available from your insurance company, you may obtain one through Lake Mohawk Country Club Tulip Insurance Policy. Please contact Michelle Zeidell at (973) 579-6776.
Vendor is solely responsible and accountable for compliance with the State of New Jersey Department of Health and State of New Jersey Department of Labor rules and regulations.
- FOOD VENDORS ONLY: A change in the policy this year – we will collect your health department forms and fees, forwarding to Sparta Health Dept. and Sussex County Health Dept.
A copy of the New Jersey Board of Health form must be filled out from the Sparta Health Department (the form is attached on our website) and a fee of $30 must be included when you are submitting your vendor fees to the committee.
A copy of the Sussex County Health form must be filled out (the form is attached on our website) and a fee of $25 must be included when you are submitting your vendor fees to the committee. - Setup: Closer to the Market dates; setup instructions will be emailed to vendors. You must be setup and ready to sell 30 minutes prior to the opening of the Christmas Market each day.
- Vendor agrees to provide the following, at Vendor’s sole cost and expense, in connection with the Event:
$25 nonrefundable fee (per vendor/per location.)The maintenance and cleanliness of Vendor’s space during and after the Event is the responsibility of the Vendor. Committee shall inspect the space at the conclusion of the Event for compliance. - Electrical requirements – see separate page. ALL Boardwalk FOOD vendors must fill this form out.
- Alcohol: Vendor may not sell alcoholic beverages at the Event.
- Loss: Neither the Lake Mohawk Country Club nor the Committee can be liable for any losses or theft suffered by the Vendor in connection with the Vendor’s participation in this Event.
- Cancellation: If the Vendor cancels prior to November 1, 2016 all fees paid will be refunded. If the Vendor cancels on or after November 1, 2016, the Vendor fees will NOT be refunded. Committee retains, in its sole discretion, the right to suspend any and all operations of Vendor deemed to be unsafe, unlawful or unacceptable for any reason.
- Takedown: Vendor is required to stay until the close of the event at 9 PM onFriday and Saturdayand Sunday no earlier than 5:00 PM. If you leave your space before the required times, you will NOT be allowed to return in future years.
- Sub letting: The Vendor agrees NOT to sublet any or part thereof of the space that is allocated for the duration of the event. If this is breached, the committee reserves the right to immediately remove the sublet and the committee will decide if the primary Vendor is required to immediately leave. In recognition of this breach of the Vendor agreement no event fees will be returned, and due consideration will be given to your application in future years.
- Failure to comply with points 1 – 8 may result in one and/or all of the following:
- Termination of involvement in Event, with retention, in full, of Vendor Fee and Deposit by Committee, and/or
- An additional charge, to be determined solely by Committee to the aforementioned fee.
12. Your signature below indicates you have fully read and accept our TermsConditions to participate.
Vendor Name ______Signed ______Date______
2016 Fee Schedule
Package A –BOARDWALK
One 10 x 10 outdoors space located on Lake Mohawk Boardwalk. Vendor is responsible to provide own tent (depending on locations), furniture, furnishings, lighting, and commercial-grade 100 ft. extension cord. For safety: no electrical or propane heaters and no halogen bulbs are allowed. Tents MUST be secured to Boardwalk with weights or screwed down. If a hut is chosen, small nails can be used to hang product(s) on hut walls (no screws allowed.) SEE MAP (page 8)FOR PRICING AND LOCATION CHOICES.
Yes, I needelectrical connection
FOOD Vendor – fill out electrical page / 5pm – 9pm
Friday, 12/2
$100 / 10am– 9pm
Saturday, 12/3
$______/ 10am– 5pm
Sunday, 12/4
$______= / $______
Package B – ELKS LODGE – FOOD VENDORS ONLY – (Boardwalk Level) Max 8 vendors per day
Indoorsspace located inside the Elks Lodge. Only FOOD vendors allowed.
Package includes one 8’ table and two chairs. Limited interior electrical available. Vendors are required toprovide linens, utensils, power cords and dinnerware. The Committee will provide Café style tables in the center of the room. No stapling, pasting or taping to walls, floors or interior of the Elks Lodge is allowed.
Yes, I needelectrical outlet
Yes, I need 8 ft. table / 5pm – 9pm
Friday, 12/2
$100 / 10am – 9pm
Saturday, 12/3
$250 / 10am – 5pm
Sunday, 12/4
$250= / $______
Package C – MOHAWK ROOM (Ground Level of Country Club) – Max 12 vendors per day
Indoorsspace located in the Country Club’s Mohawk Room. No food vendors allowed. Package includes one 8’ table and two chairs.Electrical is available– please specify your needs. Vendor to provide own linens. No stapling, pasting or taping to walls, floors or interior of Papoose Room is allowed.
Yes, I needelectrical outlet
Yes, I need 8 ft. table / 5pm – 9pm
Friday, 12/2
$100 / 10am – 9pm
Saturday, 12/3
$250 / 10am – 5pm
Sunday, 12/4
$250 = / $______
_
Package D – BALLROOM (Boardwalk Level of Country Club) – Max 22 vendors per day
Indoors space located in the Country Club Ballroom. No food vendors allowed. Package includes one 8’ table and two chairs. Vendor to provide own linens. No stapling, pasting or taping to walls, floors or interior of Ballroom allowed. Limited electrical is available: The Center of the ballroom DOES NOT have access to an electrical outlet – please specify your needs. No stapling, pasting or taping to walls, floors or interior of the Ballroom is allowed.
Yes, I need electrical outlet
Yes, I need 8 ft. table / 5pm – 9pm
Friday, 12/2
$100 / 10am – 9pm
Saturday, 12/3
$275 / 10am – 5pm
Sunday, 12/4
$275= / $______
Package E – EAST LOUNGE (Boardwalk Level of Country Club) – Max 6 vendors per day
Indoors space located in the Country Club. No food vendors allowed. Package includes one 8’ table and two chairs. Vendor to provide own linens. No stapling, pasting or taping to walls, floors or interior of East Lounge allowed. Electrical outlets are available. No stapling, pasting or taping to walls, floors or interior of the room is allowed.
Yes, I need electrical outlet
Yes, I need 8 ft. table / 5pm – 9pm
Friday, 12/2
$100 / 10am – 9pm
Saturday, 12/3
$275 / 10am – 5pm
Sunday, 12/4
$275 = / $______
Revised 2.1.16
Payment Totals
$______
Package A – Boardwalk space location choices (identified from map) 1st______, 2nd______, 3rd______
EARLY BIRD DISCOUNT:
Subtract $25 on SATURDAY & SUNDAY ONLY. (DOES NOT apply to Friday night.)
Applicable when ALL FEES are paid by May 1, 2016
/ -$______
$25 Nonrefundable cleaning fee (per vendor/per location) / +$25
FOOD VENDORS ONLY:
Add Sparta Health Department Fee of $30
Add Sussex County Health Department Fee of $25
Forms are on our website.
Food vendors: we will send in your forms (filled out by you) and your payment (added in here) / $______
Payments are accepted by check or by credit card:
Make checks payable to: LMCC Christmas Market Fund
For payment by VISA or MasterCard, an additional 3.5% fee will be added to your Total Due.
Please complete the following details below for credit card processing. / Total Due
$______
Print Your Name: ______
Organization Name*: ______
Contact Name: ______
______
Credit Card NumberExp. Date 3 digits - back of card
______
Name as listed on your cardZip Code (relates to address on credit card)
By signing this contract, I agree to participate as a vendor in the 2016 German Christmas Market and will follow the rules and regulations contained herein. I will submit all materials required before October 1, 2016 – and if participating in the Early Bird Discount, paperwork must be received by May 1, 2016.
Signature: ______Date: ______
(*Please write your organization name as you wish to have it appear on our website, advertising, program and other promotional material developed and distributed by the committee.)
Email: ______@______
Phone: (______)______Cell Phone: (______)______
Mailing address: ______
City: ______State: ______ZIP: ______
Photos to use for jury selection (New Vendor MUST choose one):
Please use photos from Vendor website for jury selection (make sure URL is legible above)
I’ve enclosed Photos for use in jury selection (photos will not be returned)
Products to be sold plus pricing of product(s) (attach additional pages as needed):
______
______
Checklist:
Please check off all paperwork below before submitting your application. Any missing materials will delay our consideration, and your participation will not be confirmed.
Insurance Certificate -- or -- payment to purchase LMCC insurance policy
Terms & Conditions - Read, sign and return (Page 3)
Vendor Fee (paid in-full) and Fee Schedule returned (Pages 4 & 5)
Photos or link to website with photos of products and pricing (Page 6)
Boardwalk Food Vendors Only: Electrical form filled out (Page 7)
Food Vendors Only: Sparta Health Dept. and Sussex County Health Dept. forms and fees (separate link on our website)
NO RAIN DATE AND NO SNOW DATE
Electrical Requirements for Boardwalk Food Vendors ONLY
Vendor Name
Days Attending
_____ Friday_____ Saturday_____ Sunday
Location on Boardwalk (to be filled out by Vendor Chair)
Electrical Appliances you will be using (PLEASE LIST ALL)
______
______
______
IMPORTANT – What is your total watts consumption of all appliances?
______
2016 Boardwalk Vendors – electrical requirements 1.25.2016
1