Overall Role Objective s4

JOB DESCRIPTION
DATE: / August 2017
POSITION: / SC CR Administrative Assistant
BUSINESS UNIT: / Sciences
LOCATION: / Craigavon
REPORTING TO: / SC CR Principal Process Engineer
RESPONSIBLE FOR (PEOPLE): / NA

OVERALL ROLE OBJECTIVE:

To coordinate and manage activities in support of Operations within Almac Sciences to include Project Management and Engineering

JOB SPECIFIC RESPONSIBILITIES:

Project Management

1. Organise client visits ensuring they proceed in a smooth and professional manner.

2. Liaise with and respond to clients to all documentation requests

3. Live link administrator for Project Management

4. Invoicing support to analytical services business unit

5. Arrange shipment of samples and external analysis

6. Ordering of project related materials

7. Co-ordination of weekly raw material meeting for Project Management

8. Co-ordination of storage agreements and storage invoicing

9. Provide support to Project Management team as and where required as requested by the Head of Project Management

Engineering

10. The Administrative Assistant will be responsible for supporting the data transfer in an upgrade to the maintenance scheduling and resourcing software PEMAC.

11. Will work with a high degree of accuracy to reformat existing maintenance service routines into a format suitable for the newest version of the PEMAC software.

12. Work within Microsoft Excel to convert maintenance service routines to the new format.

13. Import maintenance routines from other sources such as Standard Operating Procedures into excel.

14. Work with Process Engineering and Maintenance Engineering to review maintenance routines.

15. Provide Administration support for Maintenance Engineering Department with respect to managing preventative maintenance and the spare parts system

GENERAL ROLE RESPONSIBILITIES:

Quality / Ensure all activities are carried out in accordance with cGMP and as detailed in relevant SOPs; inform your Manager of all incidents/occurrences which may affect integrity of product and project outcome; ensure all projects satisfy the regulatory requirements placed on Almac Sciences.

Health & Safety

/ Understand Company’s Health & Safety Policy and follow all company HSE procedures.
Report all accidents or any unsafe conditions in the work place.
Maintain high standards of housekeeping.

Training and Development

/ As above

Human Resource Management

/ Understand and adhere to all HR policies and procedures

Communication

/ Maintain level of communication with all relevant personnel within the Sciences in order to perform duties

Equal Opportunities

/ Observe and adhere to the company's Equal Opportunities and Dignity at Work policies ensuring that a neutral and harmonious work environment is maintained in which bullying and/or harassment does not occur.

Core Competency Framework

/ Ensure that all job specific responsibilities relating to the overall role objective are carried out in accordance with the requirements outlined within the Almac core competency framework.
By signing this Job Description I accept that I have received and read the Job Description and have accepted the responsibilities identified therein.
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This job description should not be regarded as conclusive or definitive. It is a guideline within which the individual jobholder works. It is not intended to be rigid or inflexible and may alter as the Company’s strategic direction changes.

ALMAC GLOBAL JOB DESCRIPTION TEMPLATE – REVISED AUGUST 2009

DESIRABLE REQUIREMENT

/ ASSESSMENT METHOD
QUALIFICATIONS / 2 A-Levels or equivalent / Degree (or equivalent) in a Life Science related discipline / Application Form and Documentary Evidence
EXPERIENCE / Relevant Experience within a GMP manufacturing environment
Experience with electronic maintenance engineering systems / Experience in API manufacturing environment
Experience Operating PEMAC / Application Form and Interview
KEY SKILLS / Proven ability to adhere to Standard Operating Procedures and associated work instructions
Proven understanding of GMP
Ability to communicate effectively both verbal & written, to all levels within the organisation.
Ability to work effectively on own initiative and effectively contribute within a team environment
Proven ability to complete documentation to a high standard
Excellent time management skills
Ability to coach and mentor colleagues, and lead by example / Interview
COMPETENCY / BEHAVIOUR /

ASSESSMENT METHOD

RESULTS DELIVERY / Delivers results on time, within constraints and in line with company policy and procedure and organisational strategy. Demonstrates a continuous drive for quality and a commitment to excellence. / Interview
PROACTIVE SOLUTIONS / Analyses and uses experience and logical methods to make sound decisions which solve difficult problems. Seeks practical/workable and innovative methods to deliver solutions. / Interview
LEADS BY EXAMPLE / Promotes a clear vision and mission. Acts as a positive role model for the organisation, fostering a climate of teamwork and development. / Interview
COMMUNICATION / Communicates clearly and effectively. Promotes the exchange of ideas and information across the organisation. Fosters dialogue to ensure everyone understands what is going on. / Interview
CUSTOMER FOCUS / Strives to exceed the expectations and requirements of internal and external customers; acts with customers in mind and values the importance of providing high-quality customer service. / Interview
JOB SPECIFIC KNOWLEDGE / Demonstrates required job knowledge and understanding to successfully and competently fulfill or exceed the requirements of their post. Follows correct procedures and guidelines (SOPs).
Proactively demonstrates a desire to enhance and develop their job knowledge. / Interview

ALMAC GLOBAL JOB DESCRIPTION TEMPLATE – REVISED AUGUST 2009