2016 INTERNATIONAL SUMMER WHITMAN INTERNSHIP GRANT

DEADLINE – MARCH 3RD

PROGRAM DESCRIPTION

The Student Engagement Center invites eligible students to apply for funding through the Whitman Internship Grant program. This important college initiative provides Whitman students with financial support for high impact, professionally and academically relevant experiences in international non-profit, for-profit, and government offices.

PROGRAM REQUIREMENTS

  • Designed for students who have significant experience, awareness, familiarity or existing relationships with organizations or individuals outside of the United States.
  • Primarily designed for 2nd and 3rd year Whitman students who have developed long term professional goals and have clarity about their academic goals or have established direction to their studies and career plans.This program is not intended for students to begin an exploration of an issue, industry or part of the world where they have a basic curiosity. International students are advised to reach out to Kyle Martz and the SEC before applying for a grant.
  • Students must be in good academic and conduct standing with the College.
  • In order to qualify for the grant, the internship must be high impact, academically and professionally relevant unpaid experiences.
  • The internship must last 8 weeks at 20 hours per week during Whitman’s summer break(please arrange an appointment with the SEC staff if you have questions).
  • The Whitman Internship Grant provides a stipend of $3000 (standard deductions will be withheld); and an additional $2000 is set aside for travel and housing expenses (student needs to provide receipts for these expenses).
  • We are funding internships awarded on a competitive basis. We are funding internships awarded on a competitive basis. If you have already received two SEC-funded Whitman Summer Internship Grants, your application cannot be considered for funding this time. We especially encourage applications from students who have not received an internship grant before.

SAFETY AND SECURITY

Whitman students’ safety and security are of foremost importance. Therefore, this application requires several steps to assure that effective research has been conducted on the location where the applicant is seeking an internship. In addition, both the applicant and the applicant’s parent or guardian is required to sign a release form as part of the application. It is also the student’s responsibility to acquire a visa –if necessary, as well health and travel insurance. Please refer to pages 6 and 9-12 of the application for further information. In addition, consistent with this focus on students’ safety and security internships must be at organizations, businesses or government agencies that:

1)are established and financially secure and have websites that instill confidence in the reader, AND

2)have a connection to Whitman (via a member of Board, staff, or faculty, or alumni or parent)

2016 INTERNATIONAL SUMMER WHITMAN INTERNSHIP GRANT

DEADLINE – MARCH 3RD

APPLICATION COMPONENTS

Completed applications must have all four components submitted to be considered:

  1. Application form (Google form) –(log in to Whitmail to access)
  2. Application packet: short answers (2 pages)additional information (1 page)and resume (1 page) combine as one document
  3. Student-Supervisor Contract – signed and scanned
  4. Unaccompanied Student International Internship Release form – signed and scanned

Label the documents in your application as: <ApplicationPacketLastName> (this includes your short answers, additional information and resume); as: <StudentSupervisorContractLastName; and as:UnaccompaniedStudentInternationalInternshipReleaseLastName>. Email all documents to Marisol Becerra:

3-STEP APPLICATION PROCESS

  1. First, find an internship:
  1. With your potential supervisor determine the scope of the internship. (e.g. establish the job description and responsibilities, the intended work schedule, and the supervisory and evaluation process. This can be done remotely via phone or Skype).
  2. Give or send your supervisor the “Supervisor Information” sheet, which outlines their responsibilities (page 3).
  3. Have supervisor sign the “Student-Supervisor Contract” and sign it yourself (page 4). (You will email a signed copy to the SEC).
  1. Now, fill out the following form:
  1. (Log in to Whitmail to access)
  1. Then, fill out the application and email it to (ONE EMAIL with THREE DOCUMENTS)
  1. Email your application: PDF or WORD DOCUMENT that includes: short answers (2 pages) additional information (1page) and your resume (1 page)
  2. Along with the above document, email the signed Student-Supervisor Contractand the signed Unaccompanied Student International Internship Release form (PDF files).

(P. S. You can use the library scanner to turn these into a PDF files).

***Deadline: Thursday, March 3rdat noon***

No late or incomplete materials will be accepted!

Email your application documents to Marisol Becerra:

An application will not be reviewed unless all components have been received.

2016 INTERNATIONAL SUMMER WHITMAN INTERNSHIP GRANT

DEADLINE – MARCH 3RD

SUPERVISOR INFORMATION

GENERAL INFORMATION FOR SUPERVISORS

The funds for the Whitman Internship Grant are allocated by Whitman College. Each student who is selected to receive a funding grant will receive $3000 (standard deductions will be withheld) and additional financial support for travel and housing expenses.

Students are eligible for this grant the summer following their sophomore or junior year, and in a few cases, after their first year here at Whitman or during their senior year if they are planning on returning to Whitman in the fall following the summer. They must be in good academic and conduct standing with Whitman College.

GUIDELINES FOR INTERNSHIP EXPERIENCES

  1. Internships must be relevant to the educational goals and/or career interests of the student.
  1. A student may not work for a relative.
  1. In order to qualify for the grant, the internship must be unpaid.
  1. Students must answer short answer questions as part of the application. The committee evaluating the applications will be putting a great deal of weight on how the student describes the proposed internship. You can help with this by providing the student with information about the organization, a description of their responsibilities, how they will be trained, criteria and method of evaluation, how they will receive feedback, and the amount of time they will spent with their supervisor.
  1. Supervisors must sign the 2016 International Summer Whitman Internship Grant Student-Supervisor Contract in support of the proposed internship position.
  1. Supervisors are expected to provide regular feedback (e.g. written, email, in-person)

TERMS OF EMPLOYMENT

The internship must last for 8 weeks during Whitman’s summer break for 20 hours per week.

2016 INTERNATIONAL SUMMER WHITMAN INTERNSHIP GRANT

DEADLINE – MARCH 3RD

STUDENT-SUPERVISOR CONTRACT

***Please email a signed copy of this contract as one PDF file to ***

Student:

Internship Organization or Business:

Internship Supervisor:

STUDENT

By providing my signature below, I acknowledge that I have been offered the internship at

______. If I am awarded the funding, I will complete the internship and I understand that the internship funding is not transferable.

I authorize the Student Engagement Center to verify with the Dean of Students office that I am in good academic and conduct standing with Whitman College.

Student’s signature:

Student’s WID#:

SUPERVISOR

By providing my signature below, I acknowledge that I have read and approved the applicant’s internship application including the seven short answer questions.I have read the 2016International Summer Whitman Internship Grant Supervisor Information sheet and I certify that this is an unpaid internship.

I also agree to support the intern in achieving his or her goals and provide regular feedback.

Internship Supervisor’s signature:

2016 INTERNATIONAL SUMMER WHITMAN INTERNSHIP GRANT

DEADLINE – MARCH 3RD

SHORT ANSWER QUESTIONS

*** Please answer the following questions in your own words. Please include each question along with your answer. Do not exceed the word count. ***

  1. Describe the primary focus or mission of the organization. (100 words)
  1. Describe your internship, including your primary responsibilities. (200 words)
  1. How did you go about securing this internship? (100 words)
  1. Describe the criteria and method of evaluation established for your internship. How will you be trained, and how much time will you spend with your supervisor? (150 words)
  1. How is this internship related to your future educational and/or career goals? (150 words)
  1. How will this experience help you prepare for a diverse workplace?Please describe cross-cultural competency skills that will be acquired (150 words)
  1. What skills will you gain from this internship? What goals have you set for yourself, and what challenges do you anticipate from this internship? (200 words)
  1. Please demonstrate your familiarity with organization that is hosting the internship (e.g. your past connections to the internship location, organization or issue) and also with the country and city where the internship is located. (200 words)
  1. Share your understanding of the housing options with a plan for how to secure safe housing for the length of your internship. (150 words)
  1. Please describe an emergency plan for how you would cope with a sudden unplanned problem such as a medical condition, stolen passport, internship site closing, or other unexpected but not impossible scenarios. Describe who you would contact and how. (200 words)

***Make sure to attach your (1 page) RESUME to your short answers***

2016 INTERNATIONAL SUMMER WHITMAN INTERNSHIP GRANT

DEADLINE – MARCH 3RD

ADDITIONAL INFORMATION

*** Please provide information about the following areas and answer any questions in your own words. Please include each section title along with your answer. Do not exceed the word count. ***

REFERENCES

Please identify a reference who can speak to your ability to spend the summer outside the United States and at your particular internship. This cannot be a relative. This may or may not be someone at your proposed internship site.List your reference information here.

REFLECTION

How do you plan to share your experience with the Whitman community when you return? (200 words)

SAFETY AND SECURITY

Please verify that you have checked each of these sites and share what you found in a short paragraph. (150 words)

- FrontierMEDEX[1]

- State Department[2]

- CDC[3]

Remember to submit theUnaccompanied Student International Internship Releaseform(see addendum).

TRAVEL DOCUMENTATION AND INSURANCE

Please demonstrate that you have researched any visa requirements for the country in which your internship will take place.If applicable, explain the visa process and the type of visa you would need. (200 words)

Students studying abroad before or after the intended internship need to contact their study abroad program as well as the embassy/consulate to insure that they can combine an internship and study abroad experience.

The SEC does not handle the visa process and the health insurance process. Students are responsible for their own visas and health insurance.

Note: Passports need to be valid for 6 months beyond the date the student plans to return to the U.S. after the internship ends.

2016 INTERNATIONAL SUMMER WHITMAN INTERNSHIP GRANT

DEADLINE – MARCH 3RD

Did you complete the entire application? Here is what you should have done:

  1. SURVEY COMPLETED

(Log in to Whitmail to access)

  1. EMAILED DOCUMENTS (to )
  2. Application packet
  3. Short answers (2 pages)
  4. Additional information (1 page)
  5. Resume (1 page)
  6. Student-Supervisor Contract (PDF file)
  7. Unaccompanied Student International Internship Release form (PDF file)

NOTE: Do not forget to send your supervisor the supervisor information sheet.

2016 INTERNATIONAL SUMMER WHITMAN INTERNSHIP GRANT

DEADLINE – MARCH 3RD

CRITERIA FOR EVALUATION OF PROPOSALS

To maximize your chances for funding, please carefully review the following criteria on which proposals will be evaluated and prioritized. (Note – part of the experience of this internship is the application process, so the quality, thoughtfulness and accuracy of your application will be taken into consideration!)

  1. You must have been offered the internship before you can apply for the Summer Whitman Internship Grant.
  1. Applications are evaluated on the qualityof how they are written and presented. Details and clear explanations will greatly increase your chances of being funded. Carefully answer all questions on application form. Please proofread before you submit your application!
  1. Your proposed internship must be relevant to your educational goals or stated career interests. The majority of your time at your internship should be spent in activities designed to stimulate learning and gain experience.
  1. You should receive consistent feedback and guidance from your supervisor. Be sure to include the criteria for evaluation, including how often and what type of feedback will be provided by your supervisor.
  1. Evidence of your personal initiative and commitment to the position is also important. In your application you should describe the process you went through to research, develop and obtain the position.
  1. Your supervisor mustread the entire application and sign the contract.
  1. Applications must be typed on a computer. You can download the application materials from the Student Engagement Center website and blog post (You can find additional help on our website. We also offer workshops and individual career counseling).
  1. Short answer questions should be written in your own words.Please do not copyinformation from the organization’s web site or position description.
  1. A relative may not supervise the internship.
  1. If you have previously worked in the internship or with the organization, you must demonstrate an increase in responsibility from previous experience.

GRANT AWARDS ARE MADE ON ORIGINAL PROPOSALS AND WILL NOT BE TRANSFERRED TO AN INTERNSHIP AT A DIFFERENT SITE OR FOR ANOTHER POSITION.

A MID-SEMESTER BLOG POST, ON-SITE PHOTO, AND SHORT REFLECTION SURVEY ARE REQUIRED

ADDENDUM

Unaccompanied Student International Internship Release

Participant Information

Full Legal Name: WID #:

Date of Birth (mm/dd/year): Home Address:

Cell Phone: Home Phone: Email:

Citizenship:

Passport #: Place of Issuance:

Date of Issue (mm/dd/year): Expiration Date (mm/dd/year):

Agreement to Participate - Assumption of Risk and Release

Informed, Voluntary Decision:

I (print full name) Whitman College ID # have made an informed decision to participate in an internship outside of the United States during the period of (exact dates abroad) in the following city and country: with the following organization (research center, non-profit, business): .

I acknowledge that I have researched and elected to participate in an internship over which Whitman College has no direct control or oversight. I acknowledge that my participation in this particular experience is voluntary and is not required as part of my academic program at Whitman College. I choose to participate.

Limitation of Control:

I understand that Whitman College cannot be responsible in any way for my actual activities overseas. I will negotiate the daily experiences of the internship on-site myself. I further acknowledge that by providing a possible conduit for this internship Whitman makes neither endorsement of, nor any representations or warranties with respect to the quality, safety, content or appropriateness of my experience. I understand that Whitman College cannot and does not monitor or control any of the daily personal decisions, choices and activities of individual participants themselves nor those of foreign institutions and individuals involved with the placement.

Description:

I understand and accept all details including but not limited to the following: that I am responsible for arranging my own travel arrangements to and from the site; that I am responsible for locating and selecting a safe place to stay, safe places to eat and the places where I conduct my project and that Whitman College has not screened, selected or endorsed any accommodations, eating establishments or other facilities.

Participant Initials:______

Parent Initials:______

Responsibility for Preparation:

I assume responsibility for all the elements necessary for my personal preparation for the internship, community placement, conference or independent study experience. I have read the United States Department of State ( consular information and travel alerts/warnings for my host countries on line and incorporated this information into my application and decision.

Disclosure To And Notification of Family:

Unless the College has received a prior written statement to the contrary, I hereby agree and consent that the College may, in its sole discretion, disclose to my parent(s) or guardian(s) of record any incident, event or matter arising out of or relating to my participation in this trip including, but not limited to voluntary or involuntary withdrawal, serious illness, injury and/or hospitalization, arrest, evacuation or other such matters.

Emergency Contact (parent or other designated individual):

Name:

Address:

Cell:

Phone (daytime):

Email:

Relationship:

Acknowledgement of Risk:

I acknowledge that residing outside the United States and traveling to the foreign destination involves risks such as accidents or illness, disease, poor sanitation, inadequate medical care and facilities, pollution, terrorism, crime, hazards by air, train, boat and motor vehicle, natural disasters, attitudes towards Americans, political unrest, and hazards arising from a wide variety of events and circumstances which cannot be enumerated.

Acceptance of Conditions:

I understand that working conditions abroad may not meet the occupational health and safety standards found in the United States. Further, I understand and accept that my choice of internship may expose me to diseases and to unsanitary living conditions. I understand that medical facilities and sanitation may be inferior to that in the United States and that medical attention may be several hours or days away in the case of an emergency. I am responsible for exercising reasonable care in maintaining my own safety throughout my participation in the internship, community placement, conference or independent study experience.

Academic Credit:

I understand and accept that internships may be subject to any relevant regular Whitman College academic policies. Facilitation of placement in such experiences or financial support for the trip from the College does not constitute approval for academic credit.