United Nations Interim Administration Mission in Kosovo
RECRUITMENT UNIT
Human Resources Section
Job Opening – Internal/External
Job Opening #: MIK (N)14-020 2nd issuance / Deadline: 08 September 2014Post Title: Human Resources Assistant / Level: GL-5
Organizational Unit: Human Resources Section / Location: Pristina
UNMIK invites qualified internal staff members as well as external applicants in the relevant occupational group to apply for the position highlighted below. Interested applicants should submit a cover letter, Personal History Profile (PHP) or Personal History form (P.11) and copy of the latest two Performance Reports (if applicable). The PHP/P.11 form can be downloaded at http://www.unmikonline.org/Pages/vacancies.aspx
This position is open to external applicants who can demonstrate Kosovo habitual residence and/or Serbian nationality.
Kindly note that applications upon receipt will be reviewed and only applicants who are short-listed will receive an acknowledgement within six weeks from the deadline for submission of applications.
Please indicate the Job Opening number in the subject of your e-mail
DUTIES AND RESPONSIBILITIES:
Within limits of delegated authority, the Human Resources Assistant GL -5 will carry out the following duties and responsibilities:
Recruitment and Placement
• Participate in the selection of candidates; including conducting roster searches for applicants and identifying short-lists of candidates, evaluating and screening applications, generating personal history profiles of candidates, facilitating the interview process and acting as ex-officio.
• Assist in the filling of vacant posts for all categories, including initiating and following-up on reference checks and academic qualifications, ensuring the completion of the pre-recruitment formalities, calculating salaries and related benefits, and preparing and dispatching offers of appointment and Statement of Emoluments.
• Coordinate with Travel Unit and selected candidates on travel arrangements, visa matters and shipment of personal effects.
Administration of Entitlements
• Prepare letters of appointment.
• Review and process other personnel actions through IMIS
• Review and process requests for entitlements and claims.
• Assist in the review and processing of data pertaining to conditions of service.
• Advise staff on conditions of service and entitlements.
General
• Conduct exit briefings for separating staff and assist them in final arrangements.
• Maintain HR related automated systems and applications including automated databases containing.
• Human Resources related statistics and prepare periodic reports.
• Research precedents and other background information required for the review of requests for exceptions to the Staff Rules.
• Undertake research on a range of Human Resources related issues and assist in the preparation of notes/reports.
• Provide general office support services; process, draft, edit, proofread and finalize for signature/approval a variety of correspondence and other communications; set up and maintain files/records (electronic and paper); schedule appointments/meetings, monitor deadlines, etc.
• Prepare written responses to queries concerning human resources related matters.
• Initiate and maintain reference files and records, both in electronic and hardcopy format.
• Schedule appointments and meetings including the monitoring of deadlines,
• Assist in the preparation of all the necessary documentation for distribution to various offices, and departments plus other DPKO/FPD missions and United Nations Headquarters by typing, revising, formatting and compiling documents.
• Perform a range of administrative duties (leave recording, request for office supplies and equipment, etc.).
• Distribute routine work to junior support staff ensuring efficient and timely execution of the work.
• Train and provide guidance to new and lower-level staff in the unit.
• Perform other duties as required.
COMPETENCIES:
Professionalism -A thorough knowledge of the UN's Human Resources policies, procedures and practices; demonstrated use of initiative and ability to make appropriate linkages in work requirements and anticipate next steps; ability to interpret and apply staff rules. Ability to explain complex issues to diverse audiences. Shows pride in work and achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Planning & Organizing - Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Client Orientation - Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
QUALIFICATIONS AND EXPERIENCE
Education: Completion of secondary/high school education or equivalent diploma is required.
Experience: At least 5 years of progressively responsible experience in human resources management or other related fields.
LANGUAGES:
Fluency in spoken and written English is required. Knowledge of a second UN language is an advantage and sometimes a requirement. Fluency in the local language is essential.
As specified above, internal/external applicants are requested to submit a cover letter referring to Job Opening No. MIK (N) 14-020 2nd issuance along with completed PHP/P11 to the attention of Human Resources Section by mail, fax or email to the following addresses:
P P.O. Box 999,10000 Pristina, Kosovo,
Fax No: +381-38-504604 ext 5848
E-mail to
The UN is an equal opportunity employer and welcomes applications equally from men and women. It is a UN Policy to give full consideration to disabled candidates whose disablement does not militate against the effective performance of the duties of the post.