OA National Service Board of Great Britain

Professional Exhibition Funding Application

As part of our Professional Outreach work (PO) the OA National Service Board of Great Britain (NSB) has set aside a fund that can be used to carry the OA message to health professionals at conferences, continuing professional development (CPD) events and exhibitions.

Intergroups / groups can bid for all or part of this fund by completing and submitting this form. In the spirit of the Seventh Tradition of self-support there is an expectation that the Intergroup / group will contribute to the costs of attending the event.

If funding is granted by NSB then, after the event, the Intergroup/group sub-committee will be required to submit a report to NSB and the wider OA network that includes:

  • Details of expenditure
  • Outcomes
  • What went well
  • Lessons learnt
  • Whether sub-committee would recommend future attendance.

Applications for funding must be made by 1st December prior to the event

Intergroup / Group

Name of Intergroup / Group
WSO Registration number
Main contact name
Main contact email address
Date of application

Event Planning Sub-committee

Names and email details of Chair, Secretary and Treasurer

Name / Email
Chair
Secretary
Treasurer
Abstinence/Length of service requirements for Sub-committee membership
WasWSO guidance on attending Trade Shows / Professional Exhibitions and Health Fairs consulted and used in planning? / YES / NO (Delete as appropriate)

Event Information

(Please attach brochures / publicity advertising event)

Name of event
Venue and dates
Type of event (Conference / Convention / Exhibition)
Target audience (e.g. List categories of Health Professionals / Members of Public):
Expected attendance numbers

Please provide a brief summary of how attendance of this event would be expected to raise profile of OA and reasoning why these professionals would be receptive to OA’s message:

Additional Information

Stall

Dimensions and cost of stall (including items /materials required for planned display (size and type of posters, banners, tablecloths):
Has the availability of any items to be borrowed been checked?
Is time allowed before and after event for setting up and taking down display?

Literature

List of literature to be handed out (including number of copies to be ordered):
Are handouts to be used? (If Yes, attach copy) / Yes/No

Staffing / volunteers

Numbers of volunteers / lengths of shifts needed (including setting up and taking down)?
Requirements of volunteers to ensure they are able to carry the message (length of time in OA, abstinence, previous experience of Public Outreach)
Will a guidance sheet be made available to volunteers with information on interacting with healthcare professionals and maintaining Traditions (i.e. attraction not promotion, anonymity)

Funding

Please list all costs including stall, literature (including postage and packing), handouts (if used), travel and parking expenses, preparing / hiring / transporting items for display
TOTAL funding required:
Funding provided by Intergroup / Group submitting application:
Funding expected from elsewhere (NB WSO do have a similar Professional Exhibit fund)
Funding requested from NSB OAGB:

Signatures of Sub-committeeDate:

Chair:

Treasurer:

Secretary:

Signature of Intergroup Chair / Secretary (if applicable)Date:

Intergroup Chair:

Intergroup Secretary:

Date of Intergroup meeting (if applicable) where it was agreed that NSB OAGB funding would be sought to support involvement in this event:

NSB use only

Date application received:Date Application discussed:

Further information required YES/NODate decision made:

Date applicants informed: Amount of Funding agreed:

Final report received and circulated:

Document date: June 2014