MEETING OF CHEVELEY PARISH COUNCIL HELD IN THE COMMUNITY ROOM, CHEVELEY SCHOOL ON TUESDAY 8TH FEBRUARY 2011 COMMENCING AT 7.30 P.M.
PRESENT: Chairman, Sallie Thomas; Vice-Chairman, Janet Martin; Brenda Johnson; Sheila Marvin; Kath Sneller; Jill Segger; Stephen Boys
District Councillors: Peter Cresswell; Carl Poole
CLERK: Dianne Marshall
Public Open Forum
Presentation and open discussion –
Paul Sutton of Cheffins Estate Agents, Cambridge, presented an update in respect of affordable housing proposal encompassing the land between 199 and 209 High St Cheveley
Several members of the public were present and expressed concerns in respect of the need, and eligibility criteria used, for affordable housing and questions were raised to as to the adequacy of communication and publication of the proposal throughout the Parish.
1. APOLOGIES FOR ABSENCE
Ian Baker (business matters)
2. TO SIGN AND APPROVE MINUTES OF THE MEETING DATED 11TH JANUARY 2011
Janet Martin proposed and Jill Segger seconded and it unanimously resolved that the minutes of the meeting held on Tuesday 11th January 2011 be signed by the Chairman as a correct record of proceedings.
The Chairman, with permission of the members, amended the order of the Agenda
8 . AFFORDABLE HOUSING ON THE LAND BETWEEN 199-209 HIGH ST CHEVELEY
8.1 After discussion Jill Segger proposed and Janet Martin seconded that the Council accept there remains a need for affordable housing provision within Cheveley. Janet Martin proposed and Jill Segger seconded and it was agreed that a working party be set up with the remit of looking into options for affordable housing and to report those findings back to Cheveley Parish Council to assist them in taking an informed view. These proposals were agreed and it was also noted that consultation is important when development is proposed and that these proposals were not part of a formal planning application.
Action Janet Martin, Jill Segger
The Chairman reverted to the original order of the agenda but requested and the members agreed that item 3 be discussed in closed session after item 12 .
4. MATTERS ARISING FROM PREVIOUS MINUTES (FOR INFORMATION ONLY)
Insurance-ownership of the land known as the recreation ground and pavilion.
NALC Legal assistance team have reported the opinion that Cheveley Parish Council owns the assets known as the recreation ground and pavilion whilst the Charity has entitlement of benefit. In light of this clarification Aon Ltd has been asked to add The Cheveley and Recreation Ground Charity as a named authority on the Parish Council’s existing insurance policy.
A number of procedural and legal implications and requirements have been highlighted as a result of this work On-going
Interim Internal Audit
Due to the volume of work in respect of Outstanding Items it was decided that the staff grievance policy should be considered as part of the annual review process for governance and legislative documents
On-going
Cemetery Boundary
The Land Registry has confirmed that the land is unregistered with no records in respect of ownership. The church warden has indicated that the land was bequeathed/given by the Duke of Rutland in 1872 but is unsure as to whether this was given to the Parish or to the Church. On-going
Cemetery
A meeting has been arranged (11/2/11) with the church warden to discuss the repositioning of the cemetery sign On-going
The cover for the water storage tank still needs to be permanently fixed in place. On-going
Caretaking provision in Cheveley
The Clerk reported that after discussion with HMRC, CPALC other Parish Council on financial regulations it would appear inappropriate for Cheveley Parish Council to pursue the provision of an honorarium as a means for rewarding a caretaker.
The Clerk has been approached by an independent contractor (with public liability insurance) who would be glad to assist. The necessity of a handyman/assistance is still considered urgent On-going
S106 Funds
The Clerk reported that there was no letter from 2009 in the current archive. However ECDC has confirmed the reduced figure reflects an apportionment recommendation made to the Policy and Resource committee at ECDC in 2008 (55% Parish, 35% strategic and 10% small village fund). This proposal was internally reviewed and ratified by the Internal Review and Scrutiny Committee at ECDC outside of consultation with any Parish Councils. A letter was produced in 2009 highlighting this apportionment to those Councils with S106 funds but as Cheveley Parish Council had no fund at this time it remained uninformed of the decision.
Pedestrian Improvement at Broomstick Corner (under the JFMHI 2010)
Work is still to be completed
Pot-hole Holland Park
The Clerk confirmed Highways has reported both remedial and surface (cosmetic dress) work has been completed.
Cambridgeshire ACRE
Meeting in respect of Cambridgeshire “Trailblazers” and current Parish Plan scheduled for Thursday 10th February 2011.
On-going
5. MEMBERS’ DECLARATION OF INTEREST
Declaration of interests (existence and nature) with regard to items on the agenda. Members of the Council are subject to the Local Authorities (Model Code of Conduct) Order 2007 (SI 2007/1159) (The revised code) with the addition non mandatory section 12(2).
5.1. There were no updates to the members Register of interest
5.2 Kath Sneller, as Vice Chairman and Brenda Johnson as member of the DPRA (Duchess Park Resident’s Association) declared both personal and prejudicial interests in agenda item 11 Provision of 2 grit bins to Duchess Park Residential area whilst the Chairman registered a personal interest in agenda item 8 Affordable Housing (on the land between 199 and 209 High St Cheveley).
6. COUNCILLOR VACANCY
6.1. Mr Roderick Humphries and Mrs Elizabeth Hedges were elected to serve as co-opted Councillors for the South Ward.
7. PLANNING
7.1 The Parish Council noted Planning applications received – report attached (Appendix 1)
7.2. The Parish Council received the Recommendations Made By Parish Council report attached (Appendix 1)
7.3. The Parish Council received the Applications Approved – report attached (Appendix 1)
7.4. The Parish Council received the Applications Refused – report attached (Appendix 1)
7.5. The Parish Council received Other details – report attached (Appendix 1)
9. FINANCE
9.1. After clarification of disbursement and mileage claimed Janet Martin proposed, Kath Sneller seconded, and it was unanimously resolved to approve the following cheques for payment in January
9.1.1. Dianne Marshall Disbursement (telephone, mileage) £88.13
9.1.2 Dianne Marshall Salary £619.95
9.1.3 Dianne Marshall Mileage £66.40
9.1.4. HM Revenue & Customs £69.76
9.1.5 Anglian Water Cemetery charge (29th June 2010-4th Jan 2011) £49.28
9.1.6 Land registry Charge wrt title request Recreation ground £5.00
9.1.7. Cambridgeshire County Council 6 Grit bins (10330052) £655.65
9.2 The Parish Council acknowledged receipt of letter of thanks from MAGPAS for donation of £50.00
9.3 Sallie Thomas proposed and Kath Sneller seconded and it was agreed that the quote (to maximum £52) for reproduction of burial document be accepted.
9.4. The Parish Council queried whether Parish Councillors were not entitled to expenses. Janet Martin proposed and Sallie Thomas seconded and the Clerk was requested to look into the matter further and to report back.
9.5 The Council received the accounts for quarter 3 2010/211 year-(Appendix 3). Janet Martin proposed and Sallie Thomas seconded that the Council accepted no virement between budgetary allocations was necessary.
9.6 Brenda Johnson proposed and Steve Boys seconded and the Parish Council confirmed the arrangement for the former clerk to provide assistance for a maximum of 5 hours at a rate of £11.18 in this current financial year.
9.7 The Parish Council noted the contents of letter from CCC in respect of reduction of grant made to village maintenance budget for 2011/12 and the likelihood of reduction in service provision.
9.8. The Parish Council noted contents of email and letter attachment from Cambridgeshire County Council Chief Executive concerning Localism Bill and proposed wide scale reduction of services (copy circulated in letters for communication)
Action Clerk
10. CEMETERY PATH
10.1 The Clerk reported and circulated the emailed assessment, with photos, from Salmon Brothers in respect of the status and durability of the cemetery path. Cheveley Parish Council noted with disappointment that there was no warranty.
After discussion Steve Boys proposed and Jill Segger seconded and the Council agreed that wear and tear issues should be monitored and any significant deteriorations resulting in health and safety concern be addressed.
Councillors Johnson and Sneller left the meeting
11. PROVISION OF 2 GRIT BINS TO DUCHESS PARK RESIDENTIAL AREA
11.1 After discussion the Council agreed that as a genuine need was identified it was appropriate to use S106 monies.
Steve Boys proposed and Jill Segger seconded and it was unanimously agreed that the Parish Council provide the bins which would remain Parish assets and be provided subject to the following conditions: that the DPRA would purchase and ensure adequate amounts of salt and grit for resident use, be bound by any requirements placed by Insurers and bin position would be subject to approval by Cambridgeshire County Council Highways when the roads are formally adopted.
Councillors Sneller and Johnson rejoined the meeting and were informed of the Councils decision.
Action Clerk
12. MATTERS TO BE RAISED BY MEMBERS FOR THE NEXT AGENDA.
Please note this item will be the alternative to other headings formerly known as “any other business” or “urgent matters”. No decisions can lawfully be made under this item as LGA 1972 section 12 10(2)(b) states that “business must be specified therefore the Council cannot lawfully raise matters for decisions”.
ECDC written request to use a designated facility as a rest centre in the event of an emergency (Civil Contingencies Act 2004)
ECDC written request received to participate in review of Core Strategy for the District of Cheveley
Cllrs Cresswell and Poole left the meeting
3. TO NOTE REQUEST BY MEMBER OF THE PUBLIC TO HAVE ALTERED/AMENDED MINUTES OF DECEMBER 14TH 2010
Motion to exclude public & press: In accordance with section 1(2) of the Public Bodies (Admissions to Meetings) Act 1960 that as publicity would be prejudicial to the public interest by reason of the confidential nature of the business about to be transacted at Agenda Item 3 the Public and Press were temporarily excluded from this meeting and were instructed to withdraw.
In closed session and after discussion the Council agreed that the Clerk provide a written response of its decision to the member of the public concerned.
Meeting re-opened
13. CORRESPONDENCE FOR INFORMATION
· Email and Letter attachment from Chief Executive concerning Localism Bill and proposed changes to provision within CCC.
· Letter of thanks MAGPAS in respect of donation made (£50)
· Letter from CCC in relation to village maintenance budget
· Letter from ECDC in respect of draft sex establishment and sexual entertainment venues licensing policy.
· Email from Spinal Injuries Association (SIA) in respect of “Hold a fish and Chip Supper-Friday 20th May 2011)
· Letter and brochure from the Royal British Legion in respect of the “Great Poppy Party Weekend” 10th-12th June 2011.
· Letter Tricolour (fundraising, advertisement and promotion)
To note the following additions
· Cambridgeshire Library Service Review
· CPALC Winter 2010/11 Bulletin
· Parish Matters Winter 2010 issue
· Do you have Type II diabetes request for volunteers
13. DATE OF NEXT MEETING
Tuesday 8th March 2011
The Chairman declared the meeting closed at 9:35pm.
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Signed …………………………………………………………. Dated ……………………………