Meeting: Llanbister Community Council Extraordinary Meeting
Date: 16th January 2018
Time: 8.00pm
Venue: Llanbister C P School (Canteen)
- Apologies:
Cllr Rachel Powell, Ray Lewis
Members Present:
Darren Rogers, Wayne Bowen, Geoff Morgan, Janet Thomas, Marc Williams, Gwyn Morgan, Gail Bennett Clerk
Jenni Thomas, PCC Regeneration Manager
David Strachan (member of public)
- Declaration of Interest: None
- Business
a)Proposed New Community Hub
The meeting was held to discuss the application for asset transfer (CAT). A discussion was held among members who have no objection in principle to the application being put forward, but felt they needed time to read the application form. Jenni Thomas, PCC Regeneration confirmed that the document is an application to apply to Powys County Council for a community asset transfer of the disused swimming pool on the existing Community Hall site.
This is the first stage and it will be taken before the Strategic Asset Board who assess the application to confirmed if the CAT would be given/approved. A lease agreement would then be drawn up aligning to the current Community Hall agreement. It was also confirmed by Jenni Thomas that this was not a legally binding agreementwhich can be withdrawn or rejectedand it is normal procedure that grant funding can be applied for alongside.
Under the current lease agreement for the Community Hall, Powys County Council are the landlords, Community Council are the custodian trustees and Hall Committee are the Management Committee.Powys County Council would envisage the same agreement for the redundant site.
Geoff Morgan stated that procedures need to be carried out correctly. Jenni Thomas confirmed that this would happen.
Following further discussion as the application had not been circulated to all members, it was proposed by Janet Thomas and seconded by Wayne Bowen that members have time to read the application.
Jenni Thomas agreed that Powys County Council were content with this approach and gave the Community Council additional time to review the CAT application.
She agreed to discuss any amendments with the Chair of the Community Council and advise accordingly with a view of submitting the CAT application and the two, time dependant grant applications from the Hall Management Committee. The Committeeagreed with this approach.
She confirmed the CAT process and the grant applications could continue simultaneously but the grant could not be submitted prior to the CAT application.
Jenni Thomas also agreed to attend the next meeting to follow up on discussions, where the Community Council would endorse the CAT application and she would update them on the progress of the application (if submitted)
b)Further discussion took place regardingRepresentative(s) of CC on Hall Committee
Discussion was held with regards to three members of the Community Council represent on the Hall Committee (at least one to represent at each meeting). It was also discussed that any Community Council would be welcome at a Hall Management Committee, should they wish to attend.
It was proposed by Janet Thomas and seconded by Geoff Morgan that Darren Rogers be a representative.
It was proposed by Wayne Bowen and seconded by Marc Williams that Geoff Morgan be a representative
It was proposed by Geoff Morgan and seconded by Marc Williams that Wayne Bowen be a representative.
David Strachan (Member of public) asked whether a furthermeeting would be held to inform members of public of progress. Jenni Thomas confirmed that as part of the CAT processes a meeting of all interested parties should be held, following the Councils decision on the CAT transfer was known. Darren Rogers confirmed this would take place.
4)Any other business
There was no further correspondence
Meeting closed 9.15pm