NAGRA Board of Directors/Committee Chair Meeting

September 10, 2012

MINUTES

Call to Order: President Syrenne called the meeting to order at 8:03 am (EDT).

Board Members Present:

President - Simone Syrenne (Manitoba)

Vice President - Lisa Christiansen (Montana)

Secretary - Rachel Farr (Missouri)

Treasurer - Joe Koss (Alaska)

Eastern US Regional Director - Andy Alvarez (Virginia)

Western US Regional Director - Norm DesRosiers (California)

NAGRA Managing Director - Andy Shelp

Ewald Consulting - Eric Ewald

Board Members Not Present:

Past President - Terri Hutchison (Missouri)

Canadian Regional Director- Dave Peters (Saskatchewan)

Midwestern US Regional Director - Michael Rzymek (Ohio)

1.  Approval of Minutes:

Joe moved to accept the minutes of the July 26, 2012 meeting. Andy A. seconded the motion, which then passed unanimously.

2.  Treasurer’s Report:

A.  Approval of July and August Financials:

Joe reported income for 2012 is well over the budgeted amount, and we haven’t paid bills with savings in months, but we still have less than we did at this time last year. As of August 29, 2012, we had $153,230 in the bank, in all accounts, before August bills were paid, including the AT&T conference site. Joe transferred $62,000 for August bills.Lisa moved to accept the July and August financial reports as presented. Rachel seconded the motion, which passed by unanimous vote.

B.  Conference 2012 Financial Review/Assessment:

Joe reported the Austin conference made money—our first substantial profit in years. Attendance was higher than expected, and costs were lower than usual. The 2004 to 2012 comparative conference schedule indicates that we made $14,663.31 or $81.01 per person in Austin; however, prior year losses back to 2004 total $156,831, all of which came out of savings. Our challenge is to lose no money in Virginia Beach. A longer goal is to rebuild the savings for future rainy days.

After some discussion about conference session recaps, Simone will reach out to Committee Chairs about providing a summary of conference sessions for the newsletter. Andy and Lisa will get the summaries from the Chairs for 2013 conference, and it will be structured in the conference timeline for the future.

3.  Membership Renewal Update:

Andy S. provided a 2012 Membership Renewal Report, which included a list of members who had not yet renewed. Regional Directors should follow up with a call to those members in their region by the end of September. Renewals were due June 30, 2012, so any members not renewed by the end of October will be dropped. Andy A. offered to call Minnesota for Mike since he has been dealing with them quite a bit lately on electronic pull-tab issues.

4.  Membership Applications:

After a lengthy discussion regarding Global Enterprises’ application, Andy A. moved that we deny their application due to insufficient information provided regarding their business and lack of registration in United States, Canada or Mexico jurisdictions. Lisa seconded the motion, which passed by unanimous vote. Simone will prepare a denial letter with Andy S.’s help.

5.  Break:

The Board took a break at 8:50 am (EDT) and resumed the meeting at 9:05 am (EDT).

6.  2013 Conference:

A.  Planning Update:

Lisa reported she had received session topics from most of the Committee Chairs and the hot topics continue to be internet and sweepstakes so we will be working on plenary sessions for those areas. Andy A. will reach out to the National White Collar Crime Center (NWCCC) which is located in Virginia about providing some training or a plenary session. Norm spoke about an internet gaming consultant, Mario Galea, who may be able to provide full day training. Andy A. will also contact the Virginia Lottery and the Virginia Horseracing Commission regarding membership and possible presentations

B.  Approval of Registration Fees and Budget:

The Board discussed at length the possibility of offering a discounted rate for groups of three or more. Lisa, Andy and Scott will research the effect a group discount would have based on prior conference attendance. After a lengthy discussion regarding the current fees and 2013 conference budget, Lisa made a motion to approve the budget and fee structure as follows: a 5% conference fee increase across the board, increase pre-conference training fees to $125 for Members, $200 for Non-Members and $250 for Training Session only, add $1,500 to Training Session Speaker Travel/Expense, add $1,000 to Keynote Speaker Travel/Expense, and change Training Session Food & Beverage Cost to $5,000 for a total net revenue of $1,400. Joe seconded the motion, which passed by unanimous vote. The Board agreed that although the $1,500 and $1,000 were put in the budget for Training and Keynote Travel/Expenses, we would prefer not to have to pay this, if possible, to keep costs down. Andy A. will check on how many AV devices his agency may be able to provide for the conference. Lisa and Scott will get Andy A. the number of AV devices needed.

C.  Sponsorship Package Strategy Discussion

The Board reviewed last year’s sponsorship materials and discussed possible changes to the structure and content. The Board decided to keep the sponsorship structure the same, but remove any references to “Trade Affiliate” as we may get sponsorship from regulatory members as well.

7.  Conference 2014 Location:

Andy S. indicated Scott is following up on our request for options in the Minneapolis/St. Paul area. RFP requests for bids were sent out the second week of August and are due back September 14, 2012. Scott will send summary information to Lisa and Simone to compile a top three list for site visits.

8.  Other Business:

A.  Webinars:

Simone suggested our webinars should either be a follow-up to a conference topic or an introduction to something that will be discussed further at the next conference. Simone sent some ideas to Lisa for webinars. She indicated Deneen Hernandez was willing to do a follow up to her sweepstakes presentation to talk about a raid conducted in Texas; however, the Board agreed it would hard to limit to regulators only for a webinar. Lisa will look into the possibility of getting an Internet Gaming 101 type of course prepared for a webinar.

B.  NAGRA Standards:

Simone requested the Board review the IAGR standards for Internet Gaming to determine if NAGRA would like to recognize or endorse their standards.

9.  Adjourn:

Andy A. moved to adjourn for lunch, with second from Norm, and the vote to approve was unanimous. The meeting adjourned at 12:01 pm (EDT).

10.  NAGRA Strategic Planning Session

All notes regarding the NAGRA Strategic Planning Session were taken by Andy S.

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NAGRA Board Minutes 091012.doc