2003-2004 Bill 3410: Records Retention Requirements - South Carolina Legislature Online

South Carolina General Assembly

115th Session, 2003-2004

A47, R123, H3410

STATUS INFORMATION

General Bill

Sponsors: Rep. Harvin

Document Path: l:\council\bills\gjk\20011shl03.doc

Introduced in the House on January 23, 2003

Introduced in the Senate on March 19, 2003

Passed by the General Assembly on May 29, 2003

Governor's Action: June 6, 2003, Signed

Summary: Records retention requirements

HISTORY OF LEGISLATIVE ACTIONS

DateBodyAction Description with journal page number

1/23/2003HouseIntroduced and read first time HJ9

1/23/2003HouseReferred to Committee on Education and Public WorksHJ9

3/5/2003HouseCommittee report: Favorable Education and Public WorksHJ10

3/18/2003HouseRead second time HJ20

3/19/2003HouseRead third time and sent to Senate HJ25

3/19/2003SenateIntroduced and read first time SJ10

3/19/2003SenateReferred to Committee on JudiciarySJ10

5/21/2003SenateCommittee report: Favorable JudiciarySJ9

5/22/2003SenateRead second time SJ23

5/29/2003SenateRead third time and enrolled SJ63

6/3/2003Ratified R 123

6/6/2003Signed By Governor

6/12/2003Copies available

6/12/2003Effective date 06/06/03

6/19/2003Act No.47

VERSIONS OF THIS BILL

1/23/2003

3/5/2003

5/21/2003

(A47, R123, H3410)

AN ACT TO AMEND SECTION 30190, CODE OF LAWS OF SOUTH CAROLINA, 1976, RELATING TO THE SOUTH CAROLINA DEPARTMENT OF ARCHIVES AND HISTORY ASSISTING IN CREATING, FILING, AND PRESERVING RECORDS, SO AS TO ELIMINATE THE BUDGET AND CONTROL BOARD FROM THE RECORDS RETENTION SCHEDULE APPROVAL PROCESS AND ELIMINATE THE REQUIREMENT THAT THE GENERAL SCHEDULES BE DEVELOPED AS STATE REGULATIONS.

Be it enacted by the General Assembly of the State of South Carolina:

Archives; creating, filing, and preserving records; inventories and schedules

SECTION1. Section 30190(A) and (B) of the 1976 Code is amended to read:

“(A)The Archives may examine the condition of public records and give advice and assistance to public officials in the solutions of their problems in creating, filing, preserving, and making available the public records in their custody. When requested by the Archives, agencies and subdivisions must assist the Archives in preparing an inclusive inventory of records in their custody and establishing records schedules mandating a time period for the retention of each series of records. These schedules must be approved by the governing body of each subdivision or the executive officer of each agency or body having custody of the records and by the Director of the Archives.

(B)In addition, general schedules for records series common to agencies and subdivisions may be issued by the Archives. Agencies and subdivisions must be allowed to opt out of these general schedules and proceed pursuant to the provisions of subsection (A) in the establishment of specific records schedules.”

Time effective

SECTION2.This act takes effect upon approval by the Governor.

Ratified the 3rd day of June, 2003.

Approved the 6th day of June, 2003.

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