Duke Elementary School Media Center 2

Duke Elementary School Media Center 2

Table of Contents

I.  Purpose Statement…………………………….………………………………………………..3

II.  Mission Statement………………………………………………………………………….…….4

III.  Philosophy……………………………………………………………………………………………...5

IV. Policies

a.  Public Relations……………………………………………………………………….…..8

b.  Circulation…………………………………………………………………………………...9

c.  Leadership and Professional Growth…………………………………………10

d.  Interlibrary Loan…………………………………………………………………………11

e.  Copyright……………………………………………………………………………….……12

f.  Scheduling………………………………………………………………………….……….14

g.  Paraprofessional Duties………………………………………………………………16

h.  Volunteer Duties…………………………………………………………………………18

i.  Floor Plan……………………………………………………………………………………19

j.  Technical Processing……………………………………………..…………………..20

k.  Care of Materials………………………………………………..……………………..22

l.  Donated Materials………………………………………………………………………23

m. Selection Criteria ………………………………………..…………………………….24

n.  Reconsideration of Materials…………………………………………………….28

V.  Procedures

a.  Circulation…………………………………………………………………………………..31

b.  Overdue books…………………………………………………………………………..34

c.  Lost books……………………………………………………………………………………35

d.  Technical Services……………………………………………………………………….36

e.  Consideration File……………………………………….………………………………39

f.  Selection of Media Materials……………………………………………………..41

VI. Appendix

a.  Public Relations………………………………………………………………………….44

b.  Reconsideration of Materials…………………………………………………….45

c.  Faculty Recommendation………………………………………………………….47

d.  Student and Parent/Community Recommendation………………….48

e.  Follett Quick Start Guide……………………………………………………………49

VII.  References……………………………………………………………………………………………51

Purpose Statement

Demographics

Duke Elementary School is an established elementary school in central Brown County. It is one of 35 elementary schools, 16 middle schools, and 12 high schools. Brown County has made AYP for the last three years and Duke Elementary is a Title I Distinguished School for the third year in a row. The projected enrollment for the 2010-2011 school year is 54,000 students.

Duke Elementary School opened its doors in 2002 to kindergarten through fifth grade students and added pre-kindergarten in 2009. The current enrollment is 820 students; four hundred twenty-seven students are male, and three hundred ninety-three are female. Eighty-two percent of the students are black, and eight percent are black. Asians comprise 5% of the population and Hispanics comprise 5%. Seventy-five percent of the students are eligible for free or reduced lunch and eleven percent of the students qualify for special education services. Currently, forty-seven certified teachers, eighteen paraprofessionals and two full-time administrators help students be driven, motivated, and successful. The Duke Elementary School media center adheres to the policies and procedures set forth by Brown County.

Duke Elementary School Media Center Mission Statement

The mission of Duke Elementary School Media Center is to provide a variety of materials that support curriculum and foster lifelong habits reading and learning to maximize each students’ potential. This mission is accomplished by:

·  Promoting reading and literature appreciation

·  Teaching information literacy skills

·  Providing access to intellectual resources

·  Fostering critical thinking and independent learning

·  Collaborating with teachers to create meaningful lessons for students

·  Support school curriculum and reading initiatives

Duke Elementary School Media Center Philosophy

Duke Elementary School Media Center is the information hub of the school. Its purpose is to provide opportunities for students to become critical seekers of knowledge, users of media in all formats, and independent, lifelong learners. The media center collaboratively works with teachers to enhance state mandated curriculum while encouraging a love of reading. The media center will collaborate with the faculty and offer open and flexible scheduling while providing and environment conclusive to learning where parents are encouraged to check-out books with and for their children. Students and staff freely access the facility throughout the day for a variety of needs. Students visit the library individually, in small groups, or as a whole class.

The media center uses literature appreciation, library skills and resource based learning to foster the lifelong love of learning. Literature appreciation includes but is not limited to, read-alouds, storytelling, book talks, and guest readers. Library skills include the library organization, etc. Resource based learning teaches traditional library skills and intellectual access to information. “It is critical that students learn to access, utilize, and communicate information. Many opportunities are provided for students to research topics of personal interest and curricular need using a variety of print and electronic sources. Doing research fosters higher level critical thinking skills as students gather, organize, and present information” (Orlando School District 135).

Public Relations Policy

The purpose of public relations is to foster a positive relationship between the school library and the school community. Through displays, publications, personal contact, and media events, this positive relationship can be nurtured with the help of the media specialist. The Brown County School System encourages the media specialists to promote their media center through a myriad of activities and events. The community is encouraged to visit the newly updated online catalog home page. Visitors are also welcome in the media center and should follow the school visitor check-in procedures. They can listen to the media center orientation podcast or view the slide presentation.

Activities planned but not limited to include:

·  Book Fair (Scholastic, Barnes and Noble, etc.)

·  Mystery Readers

·  Guest Authors

·  Website, Blog and eNewsletter

See Appendix A

Circulation

Duke Elementary School media center provides an assortment of print and electronic information sources. It is the intent of the media center that these sources be used by students and teachers for research, instruction and personal enrichment. Books can be checked-out for two weeks and can be renewed at anytime as long as there is no request by another individual. Reference books and periodicals cannot be checked-out by students. Teachers may check-out a set of reference books for the classroom when working on research projects. Magazines and newspapers may not leave the media center. Many resources, such as our online database and other educational search engines, are available on the media center web page. Teachers may check-out equipment, such as CD player, language master, headphones, and others during pre-planning and return during post-planning. Other equipment, such as document cameras, digital cameras, and LCD projectors may be checked-out on an as needed basis for a limit of 2-4 days.

Leadership and Professional Growth

The library staff at Duke Elementary School is committed to maintaining up-to-date training and professional development. Priorities for training and professional development will be identified each year to enable library staff to remain current on technology changes and library practice. The media specialist(s) and the principal will collaborate on Individual Professional Learning Plans each year and may take many different forms:

·  Attend meetings

·  Attend conferences

·  Professional reading

·  Formal training

·  Participate in Professional Learning opportunities

·  Enroll in a course to upgrade skills and qualifications

·  Become a member of one or more professional organizations

Each individuals training and experience will determine the type of professional development pursued. A portfolio for each library media staff member will be used to document evidence of knowledge, skills and attributes that have been gained on and off the job. The portfolio will help guide the Individual Professional Learning plans.

It is essential for school library staff to establish a professional relationship with teachers in the school so that the school library can meet the needs of the teaching areas. The library media staff will be familiar with new developments in curricula, teaching styles, current learning theories, along with future developments in school library media services.

Interlibrary Loan

It is the policy of Duke Elementary School to provide access to printed information not owned by the school. The Interlibrary Loan exists in Brown County Public School System. Loans are not made through the Public Library System.

While acknowledging that no single library can acquire all materials to meet the demands of the state standards, it has been determined that an Interlibrary Loan system will be set up within the school system.

The Library Media Specialist is instructed to implement this policy with procedures as required and to assess fees to cover costs.

ILL Policies

·  Only one copy of any material may be requested

·  Only books may be requested; not periodicals, reference materials, or audio-visual equipment

·  New books and best sellers are not recommended for ILL, as they are usually not available

·  The limit for ILL is 3 items per person per week.

·  Check-out periods will remain the same as in-library check-out (2 weeks). Extensions can be made if the borrower contacts the SLMS before the item is due

·  Some materials (rare books, special collections, etc.) may not be available for ILL

·  The borrower is responsible for the item

·  An item lost, not returned and/or damaged will be the responsibility of the borrower

Copyright

The Brown County Board of Education and all its employees are subject to the provisions of U.S. copyright law (Title 17 U.S. Code, P.L. 95-533). The Brown County Board of Education policy regarding copyright states that copying copyrighted materials by Brown County system employees must be done with permission of the copyright holder or within the bounds of “fair use.”

In order to claim fair use, the following four criteria must be considered.

1. The purpose and character of the work

2. The nature of the copyrighted work

3. The amount and substantiality of the portion used in relation to copyrighted work as a whole

4. The effect of the use upon the potential market for or value of the copyrighted work

The library media specialist is the building level contact person regarding copyright questions. A copyright in-service is provided to faculty and staff at the beginning of each school year. Students receive copyright instruction as part of information literacy lessons throughout the year. Two resources for fair use and copyright laws include A Teacher's Guide to Fair Use and Copyright and Copyrights in the Digital Age.

Copyright Guidelines for the Classroom Teacher

Single copies may be made of the following:

·  A chapter from a book

·  An article from a periodical or newspaper

·  A short story, essay, or poem

·  A chart, graph, diagram, cartoon, or picture

·  A short excerpt (up to 10%) of a unit or music such as a song or movement.

Multiple copies – Allow no more than one copy per pupil for classroom use of the following:

·  A complete poem of fewer than 250 words

·  An excerpt of fewer than 250 words from a longer poem

·  A story, essay, or article of fewer than 2,500 words

·  One illustration (chart, graph, picture, etc.) from a book or periodical up to 10% of a unit or music for academic purposes other than performance.

Teachers may not:

·  Copy protected materials without inclusion of a notice of copyright

·  Copy from “consumable” work such as standardized tests, answer sheets, or class workbooks

·  Copy in order to create anthologies or to substitute for them

·  Copy on direction from higher authority

·  Copy to substitute for the purchase of books, periodicals, or music

·  Copy the same item from term to term – without gaining permission

·  Make multiple copies more than nine times in one term

·  Copy more than one short work or two excerpts from one author’s work in a term

·  Make copies of music or lyrics for performance of any kind in the classroom or outside it

·  Copy television programming off-air for use in instruction.

(Columbia Middle School Library Media Center Handbook, n.d).

Scheduling of LMC

Flexible Scheduling - Library Media

Access to the library media center allows the use of the library media center at the "point of need" by individuals, groups, and/or classes through mutual planning by the library media specialist and the classroom teacher to integrate information literacy skills and literature into the classroom curriculum. Students and teachers must be able to come to the center throughout the day to use information sources, to read for pleasure, and to meet and work with other students and teachers

Library Use:
Students are encouraged to utilize the library media center for all reading and research needs.However, students/parents are responsible for any lost books that might be misplaced by the student during the year.

Students may come to the media center individually or in pairs from any class. No more than two students at a time from each class.

Accelerated Reader Program:
Students may participate in the Accelerated Reader program each year to earn prizes.The program runs from the first day of school until the 1st day of May at which time prizes will be awarded.

Hours:
Regular library hours are from 7:15-3:15 daily.

Scheduling Classes:
Teachers may schedule the library media center for their classes to do research assignments and projects by signing up for a 30 minute time period. Teachers are required to remain with the class during this time.

Media Lessons-Teachers may also schedule a media lesson. These lessons will teach media/research skills. These will also be scheduled for a 30 minute time period. Teachers are required to remain with the class during this time.

Collaborative Lessons-The Media Specialist welcomes the opportunity to help teachers plan units of instruction, sharing and explaining what resources are available and how to use them.

Check-out-Teachers may also sign-up to bring their class in for check-out only. This is scheduled for a 15 minute time period. Teachers are required to remain with the class during this time.

Sending students to the media center:

1.  All students should have a signed pass to the media center.

2.  Send only 2 unaccompanied students at a time.

3.  Students may come to the media center before school and after school.

4.  Classes in session in the media center take priority over individual students on computer use.

Media Center Paraprofessional Duties

Job Summary

·  Assists Media Specialist in carrying out lesson plans. May assist in the instruction of students in a variety of subjects.

·  Assists library users in locating, borrowing, and returning library materials.

·  Assists in cataloging, reshelving, and maintaining Library materials.

Activities

·  Assists students and faculty in locating library materials. Directs users to call number locations, suggests possible sources of information, etc. Pulls materials requested by faculty; prepares copies as necessary.

·  As directed by the media specialist or teacher, works with students individually or in small groups to reinforce concepts presented in lesson plans. May assist students in completing specific assignments.