RECRUITMENT KIT: Recreation Officer

RECRUITMENT KIT

RECRUITMENT KIT: Recreation Officer

CLOSING DATE FOR APPLICATIONS: / The closing time and date for applications for this position is:
4pm, Friday 29th September 2017
STATUS: / Permanent Full time
LOCATION: / This position will be based in Yackandandah, Victoria.
ENTERPRISE AGREEMENT: / Indigo Shire Council’s Enterprise Agreement 2015-2017. The agreement is available at or by emailing
CLASSIFICATION: / This position has been classified Band 5
SALARY: / Band 5
PAYMENT DETAILS: / Salary is paid on a fortnightly basis into a nominated bank account by direct bank deposit.
SUPERANNUATION: / In addition to the above salary, Council will contribute 9.5% of salary to Vision Super or another complying superannuation fund as nominated by the employee if earnings are in excess of $450 per month. Please note all payments to Superannuation funds other than Vision Super will be made via a Superannuation Clearing House.
QUALIFYING PERIOD: / This position will be subjected to a six (6) month qualifying period.
ANNUAL LEAVE: / Four (4) weeks annual leave per annum (pro-rata)
OTHER LEAVE: / Other leave entitlements are listed in the Indigo Shire Council Enterprise Agreement 2015-2017.
REFERENCE, POLICE AND QUALIFICATIONS CHECK: / As part of the employment process all applicants will be required to submit a minimum of two referees, be prepared to undergo a National Police Check and provide evidence of qualifications.

APPLICANT INFORMATION

Indigo Shire Council (ISC) is an equal opportunity employer and applies merit-based selection techniques. Selection is based on the assessment of each application in relation to the Selection Criteria provided in the Position Description below.

HOW TO APPLY

THE POSITION DESCRIPTION (PD)Please read the PD - this is an outline of the nature and expected outcomes of the job. It will also include the knowledge and skills required to undertake the role. Please keep in mind however that a PD is not a detailed record of every task and duty that may be required in the position.

SELECTION CRITERIA (SC) The SC indicates the level of knowledge, skills, abilities and personal attributes that an individual needs in order to perform the duties of the position. ISC requiresyou to provide answers addressing each SC as part of your application. Your SC responses will allow the selection panel to better assess your ability to meet the criteria of the position, and your SC answers will determine whether or not you are asked to attend an interview. There are helpful websites and printed material which outline how to answer SC for government agencies – we suggest you research these.

SUBMITTING YOUR APPLICATION

1. Email
ISC’s preferred method of receiving employment applications is via email:

PLEASE SEND YOUR APPLICATION AS ONE PDF DOCUMENT.

2.Post to
Employment Application
Organisational Development Department
Indigo Shire Council
PO Box 28
Beechworth VIC 3747

Note: If submitting via mail or in person, please do not bind applications; a paper clip will do nicely.

3. In person

Applications may also behand-delivered to reception at ISC’s Customer Service Centres located in Beechworth, Yackandandah, Rutherglen and Chiltern. Please visit our website for further details:

Receipt of application will be via automatic email response, or via letter within 5 business days. All the best with your application and please contact us if you have any questions.

POSITION DESCRIPTION

Recreation Officer

DATE: / September 2017
INCUMBENT: / Leave Replacement Position
CORPORATE UNIT: / Community Development and Planning
CLASSIFICATION: / Indigo Shire Council Enterprise Agreement 2015-17
Band 5
EMPLOYMENT STATUS: / Full Time
AUTHORISED BY: / Manager Organisational Development

POSITION OBJECTIVE/S

Work closely with the Coordinator Community Development to provide strong oversight, coordination and implementation of all recreation facilities and activities including community access, inclusion, and health and wellbeing promotion.
Support and facilitate a range of community based recreational initiatives (including managing Council’s five outdoor swimming pools) and planning for the development of the community and its recreation facilities.
Coordinate and support Special Committees of Council, relevant volunteer groups and Committees of Management associated with Council recreational facilities. In addition, the Recreation Officer will conduct applicable administrative tasks including documenting activities and maintaining appropriate records.

KEY RESPONSIBILITY AREAS

In consultation with the Coordinator Community Development, implement the Council’s Recreation Plan.
Oversee all Indigo Shire outdoor swimming pools, including the supervision of pool staff, monitoring of OH&S activities and risk identification.
Provide regular and ongoing support to relevant Council Committees of Management.
Network and partner with recreation clubs and associations to actively support and provide guidance.
Continually monitor service provision levels to ensure that they meet community needs, comply with funding body requirements and effectively plan for future recreation facilities.
In consultation with the Coordinator Community Development, prepare funding applications, reports and acquittals.
Assist and support the implementation of relevant Council Plans and Strategies such as the access and inclusion plans.
Support Indigo Community Access Committee initiatives and implement the Building Inclusive Communities work plan.
Develop, implement and promote health and wellbeing programs, activities and approved events that will support the needs of the community.

Monitor and report on relevant recreation-related performance measures.
Assist with the development and review of program policies and procedures.
Champion Community Engagement and Recreation Initiatives within Indigo Shire Council and in the wider community.

GENERAL WORK REQUIREMENTS

General

To provide the best customer service to both internal and external customers in accordance with Council’s Customer Service Policy, in particular:
Reply in written correspondence within 14 days
Return telephone calls within 24 hours
Ensuring that the public image of the Council as a service provider is always, maintained in the highest integrity.
To support Council objectives in the public forum
To live and model the Council values
To provide a positive personal contribution in the policy and decisions in relation to the position and the public image of the Council.
To provide a positive personal contribution in the exchange of information between team members, across business departments and with customers.
To encourage and participate in team activities.
To participate in training programs designed to increase efficiency and effectiveness
To identify areas where additional training is required and advise supervisor.
Presentation of courteous and helpful image to Councillors, internal officers, outside organisations and customers
Maintenance of confidentiality in performing the duties of the position and in liaising with internal officers, outside organisations and customers.

Public Safety / Risk Management

To be observant with regard to identification of potential public safety hazards and notify supervisor of hazards which cannot be, remedied immediately.
Where possible, rectify hazards and notify supervisor with a view of preventing recurrence.
To follow up action items reported by staff and advise staff of action taken.
Observe risk management principles, policies and practices through the risk management strategy and operational procedure statements.
Employ risk management principles and practices in day-to-day duties and functions.
Report on any matter that may have a potential risk exposure to the organisation, fellow employees, contractors or the public.

Occupational Health and Safety

To comply with provisions of the Occupational Health and Safety Act by taking all reasonable precautions to ensure the health and safety of self and others.
To rectify actual or potential hazardous situations, where appropriate, in accordance with established policies and procedures.
To participate in programs designed to monitor and protect the health of staff in their workplace.
To report as soon as practicable to your Supervisor / Manager
Unsafe equipment , work practices or conditions
Potential Hazards
Near Misses
All injuries sustained whilst in the performance of work duties
Damage to Council equipment or property

ORGANISATIONAL RELATIONSHIPS

REPORTS TO: / Coordinator Community Development
SUPERVISES: /

Pool staff

INTERNAL LIAISONS: /

Council staff
Council Volunteers

EXTERNAL LIAISONS: /

Council Committees
Government Departments and other service providers
Officers from other municipalities
Members of the Public
Contractors

ACCOUNTABILITY AND EXTENT OF AUTHORITY

Identifying matters needing advice or decision by the Coordinator Community Development.
Providing research or preparation of documents as required by the Coordinator Community Development.
Responsible for responding to actions in a timely fashion.
Responsible for ensuring the routine reporting of services and budget performance.
Accountable for the provision and promotion of high quality service provision and maintaining confidentiality of information and advice.
Assist in the development and continual improvement of procedures.
Ensure all practices are consistent with the policies and practices of Council.
The successful development, implementation and delivery of Council’s Recreation Plan.
Delivery of support and assistance to Council Committees, outside organisations and customers.

The successful development, implementation and delivery of Council’s Access and Inclusion Plan.

SPECIALIST SKILLS AND KNOWLEDGE

The ability to liaise effectively with internal and external stakeholders
Project management skills and experience
Recreation facility management, preferably aquatic facilities
Knowledge and understanding of the Victorian Local Government Act 1989 - particularly in regard to the principles of dealing with facilities and Council committees
Strong administrative and communication skills
The ability to prepare a wide variety of business correspondence types
Highly competent in the use of Microsoft Office suite of applications
Awareness of Council budgeting and procurement processes

JUDGEMENT AND DECISION MAKING SKILLS

Guidance and advice are always available within the time available to make a choice.
Ability to apply previous decisions to new situations
Matters not covered by policies or normal operating procedure to be referred to the Coordinator Community Development prior to action being taken
Follow approved policy and procedures
Ability to analyse complex problems
Judgement and decision making will be guided by the requirements of the funding agreements with external funding bodies and Council’s aims and objectives

MANAGEMENT SKILLS

Ability to work under pressure, prioritise & provide quality work
Strong time management skills required to plan and prioritise work to achieve specific objectives the most efficient way within available time and resources
The ability to work effectively without supervision
Well-developed decision-making skills
Effective stakeholder management skills
Ensure compliance with all staff code of conduct and policies, regulations and legislation in relation to area of responsibility. This includes following EEO, OHS requirements listed in respective policies to ensure a safe and healthy work environment

INTERPERSONAL SKILLS

Ability to project a positive image in communicating with both internal and external customers at all times
Ability to work as part of a team
Ability to manage confidential and sensitive matters
Ability to advise the general public about the role of Council and the conduct of its activities
Strong written skills for reporting, as well as for communication to Council and the wider community
Strong customer service orientation

QUALIFICATIONS AND EXPERIENCE

A Diploma or Bachelor degree in relevant field or a substantial relevant industry experience (more than three years)
Experience in establishing procedures and managing projects
Demonstrated commitment to the provision of high quality services and support
Experience in overseeing and promoting community development initiatives
Knowledge of local government processes
Broad understanding of community development
Current Victorian Driver’s Licence or state equivalent

SELECTION CRITERIA

Experience within the recreation sector, preferably in aquatics management with experience in risk identification and control
Proven ability to manage service improvements and develop and promote community access, inclusion, health and wellbeing programs
Demonstrated ability to supervise staff and manage volunteers and a seasonal workforce
Ability to engage with and respond to a diverse range of stakeholders withexcellent written and verbal communication skills.

Page 1 of 6