Pursuant to A.R.S. § 38-431.02 notice is hereby given to the members of the Alpine Fire District and to the general public that the Alpine Fire District will hold a meeting open to the public on the date mentioned in this notice at the Alpine Fire Station. The District Board may go into executive on any agenda item, pursuant to A.R.S. § 38-431.03 (A) (3) for legal advice with the district’s attorney or matters as set forth in the agenda item. The District Board or other participants may attend by teleconference. The following topics and any variables thereto, will be subject to the Boards consideration, discussion, approval, or other action. All items are set for possible action.
October 7, 2018
~Minutes~
AGENDA FOR THE JULY 18, 2018 ALPINE FIRE DISTRICT REGULAR MONTHLY MEETING.
ROLL CALL 10:30 AM
1.CALL TO ORDER.
Chairman White called the meeting to order at 10:30 AM.
2.ROLL CALL OF BOARD MEMBERS.
Tom White, Lavon Martin, Mike Cox, Linda Fite - Present. Tony Pellegrino - Absent.
Also Present - Chief Noth.
3.APPROVAL OF AGENDA.
Treasurer Martin made the motion to accept the Agenda and Member Fite second. Approved.
4.APPROVAL OF MINUTES FROM JUNE 20, 2018OPEN PUBLIC HEARING AND REGULAR MONTHLY BOARD MEETING.
Member Cox made a motion to accept the June 20. 2018 minutes as written and Treasurer Martin second. Approved.
5.CALL TO THE PUBLIC.
Oscar Miranda was present to discuss the Firefighter Memorial Service to be held October 6, 2018 at the Alpine Community Center. Oscar said he had spoken with the District 3 supervisor about a county resolution in support of the program. Oscar also thanked the board for their continued support of the event.
6.REPORTS FROM OFFICERS AND COMMITTEES:
- DISCUSSION/ACTION:FINANCIAL REPORT
Bank of the West:$13,759.46
General Operating: $106,701.89
Total:$120,461.35
Treasurer Martin pointed out that for FY 17-18 we had a tax collection rate of 98.7%, which was exceptional. Fire wages were over-budget for 17 – 18 primarily because of the amount of wildfire responses that we were dispatched to in 2017. Fortunately, those responses were billed for and reimbursed by the state. Treasurer Martin also also requested that we rename account 5300. SCBA to 5300. Admin Vehicle. The SCBA’s have been paid for and the budget committee had decided to explore the cost savings of an admin vehicle versus per diem.
Member Fite made a motion to accept the Financial Report and Member Cox second. Approved.
- DISCUSSION/ACTION:FIRE CHIEFS REPORT
- 25 Total calls for the month of June.
- All funds for the NAEMS Grant had been received and all ordering was complete.
- Two fire invoices were still due and that was for the Tinder Fire and the 377 Fire.
- Apache County 911 addressing made changes to several properties in the area and staff have been actively trying to keep up with them.
- Nutrioso Fire District was held and Treasurer Martin said it was a decent turn-out.
Member cox made the motion to accept the Fire Chiefs Report and Treasurer Martin second. Approved.
7.OLD BUSINESS:
8.DISCUSSION/ACTION: Helen Urey Donation Proposals.
Chief Noth discussed with the board several options that had been talked about with the staff and the board felt that the direction we were headed in was sufficient and turned over the project to be handled by the staff. Treasurer Martin made the motion to allow the staff to fulfill the Urey Donation as the department sees fit and Member Cox second. Approved.
9.DISCUSSION/ACTION: Consolidation Study Update.
Member Cox made a motion to table his item until Nutrioso was in a better place with their budget and more info was available and Member Fite second. Approved.
10.NEW BUSINESS:
11.DISCUSSION/ACTION: Resolution 2018-003 2018 – 2019 Budget Carry Forward Funds.
Treasurer Martin made a motion to accept Resolution # 2018-003 Budget Carry Forward Funds and Member Fite second. Approved.
12.DISCUSSION/ACTION: Alpine East Annexation Letter to Property Owners.
Member Fite made a motion to send the letter effective September 1, 2018, notifying property owners in the Alpine East Annexation area that the project had not met its mark and that a subscription would be offered and Treasurer Martin second. Approved.
13.DISCUSSION/ACTION: Contract for Services Agreement.
Member Cox made a motion to accept the Contract Services Agreement with a correction on Paragraph 4.) Apply needs to be Applied and Treasurer Martin second. Approved.
14.DISCUSSION/ACTION: Fire Chiefs Performance Evaluation Annual Review. The Board may choose to enter into an Executive Session to discuss this item.
Notice of Executive Session Pursuant to ARS 38-431.03. (A) (1)
A. Upon a public majority vote of the members constituting a quorum, a public body may hold an executive session but only for the following purposes:
1. Discussion or consideration of employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee or employee of any public body, except that, with the exception of salary discussions, an officer, appointee or employee may demand that the discussion or consideration occur at a public meeting. The public body shall provide the officer, appointee or employee with written notice of the executive session as is appropriate but not less than twenty-four hours for the officer, appointee or employee to determine whether the discussion or consideration should occur at a public meeting.
Member Fite made a motion to table until the August Meeting and Treasurer Martin second. Approved.
15.DISCUSSION/ACTION: SET DATE AND TIME FOR THEAUGUSTMEETING.
Member Cox made a motion for August 27, 2018 at 8:30 AM and Treasurer Martin second. Approved.
16. DISCUSSION: ESTABLISH AGENDA ITEMS FOR THEAUGUST MEETING.
- Chief Review
- Urey Donation update
- Status of Alpine East Property Owner letter
17.ADJOURNMENT.
Member Fite made a motion to adjourn and Treasurer Martin second. Approved. 11:36 AM
18.If any disabled persons require any special accommodations, please contact the Alpine Fire District prior to the Board Meeting and we will assist you however we can. (928) 339-4814