Writing a Quiz in Word , Page 3

Frank Schneemann ã 2002

Creating a quiz with Microsoft Word

Frank Schneemann

In this lesson you will learn some additional Microsoft Word techniques while learning how to write a quiz using Word

There are two types of formatting, character formatting and paragraph formatting.

·  Character formatting applies to individual words or characters. It encompasses commands such as bold, italics, underlining, font type and font size.
To apply character formatting you must first select or highlight the text you want to format.

·  Paragraph formatting applies to entire paragraphs. It encompasses techniques such as placing text on the right, left or center of the screen, indenting, and line spacing.
To apply paragraph formatting you do not need to select or highlight the entire paragraph. You need only place the cursor inside the paragraph you are formatting.

To the computer a paragraph is created each time you press the Enter Key. You can tell when you have created a paragraph because it generates the paragraph symbol, ¶ To the computer a blank line is a paragraph

Writing a Quiz

·  Start Word and open a blank page as you did in the Resume lesson

·  Use the techniques you learned in the Resume lesson to place a title on the quiz

·  Place the cursor just under your title

·  Hold down the CTRL Key and press the letter R
or

·  Click the icon on the toolbar that places paragraphs on the right side of the screen

·  Type
Taken by ______
Taken by ______
This will provide a place for the people taking the test to write there names

·  You can draw a blank line by holding down the Shift Key and pressing the Line Key next to the number 0

·  Hit the Enter Key twice to leave a blank line

·  Hold down the CTRL Key and press the letter L
or

·  Click the icon on the toolbar that places paragraphs on the left side of the screen
We are now ready to write questions

My Quiz

Taken by ______

Taken by ______

Ø  Before you go any further, open the File Menu and click Page Setup

Ø  Set your page margins as desired (1 inch all around is preferred)

Ø  If you set-up your page before you start typing and formatting, your quiz you will not have to reformat if you change your margins later.

Creating a table for Matching Test Items

1. / The teacher of this class / A EDT 670A
2. / The school we are attending / B
3. / The number of the course / C National University
4. / D
5. / E
6. / F Mr. Schneemann
7. / G
8. / H
9. / I
10 / J

·  Click the Table Icon

·  Select the number of columns and rows (3 columns and 10 rows)

·  Place (don’t click) the mouse pointer on the column lines until you see a double line with 2 arrows

·  Hold down the left mouse button and drag the vertical lines to make the columns the desired width

·  You may also adjust the column width by selecting Column Width from the Table Menu

·  Number the left column and insert questions and answers as above.

Placing borders on your table

·  Place the cursor anywhere in the table

·  Open the format menu

·  Select Borders and Shading

·  Select the size line you want

·  Select Grid and then click OK

Creating a Multiple Choice Test

·  Place the cursor at the place on the page you want to create your first multiple choice question
·  Click the Number Icon from the Toolbar, or
Open the Format Menu and select Bullets and Numbering
·  Type your question
·  At the end of the question hold down the Shift Key and Press Enter to start a new line
·  Enter your answers and a SHIFT ENTER on each line
·  Enter a SHIFT ENTER to leave a blank line between each question
·  When you want to start your next question press enter and the number will be placed for you, sequentially / 1.   This is my first question 8
a. this is my first answer 8
b. this is my second answer 8
c. this is my third answer 8
d. this is my last answer 8

2. This is my second question
a. this is my first answer 8
b. this is my second answer 8
c. this is my third answer 8
d. this is my last answer ¶


Working with Columns

By default Word formats documents in 1 column. It would be nice if we could leave our matching questions in 1 column while formatting our multiple choice questions in two columns

.

Follow the steps below
·  Place the cursor just under the Matching Section of your quiz
·  Press the Return Key to leave a couple of blank lines /
·  Click the Insert Menu
·  Click Break…..
·  Select Continuous from the menu that opens
·  Click OK
A Break Line should now appear between the Matching and Multiple Choice sections of your quiz

MATCHING SECTION


MULTIPLE CHOICE SECTION

/
·  Place the cursor below the break.
In the Multiple Choice section
·  Click the Format Menu
·  Click Columns
·  Select Two Columns
·  Change the Spacing to .2” inches
·  Click the box to put a line between the columns
·  Click OK
Your Matching questions should now be in 1 column and your Multiple Choice questions should now be in 2 columns
Once you insert breaks, you can apply different formatting for each section. /
Keeping the Questions and Answers together
Sometimes you may find that parts of your multiple choice question end up on different columns.
·  Place the cursor at the start of question 19
·  Hold down the CTRL Key and the SHIFT Key together
·  Press the ENTER KEY
CTRL SHIFT then ENTER /
Notice that question 19 is split between two columns.
Question 19 is now forced onto the next column, keeping question and answers together
Remember, CTRL SHIFT ENTER to start a new column. /


Entering Headers and Footers

·  Open the View Menu and select Headers and Footers

·  The Header Area will become visible and a box will open for you to make selections

·  Go to the Header Area and align the paragraph marker to the right side by holding down the CTRL Key and pressing the letter R
We want the header to be on the right side of the page

·  Move the mouse pointer over the various buttons on the Header Footer Toolbar to see what the various buttons do
(Don’t click or hold down the mouse)

·  Type the word “Page” and leave a space

·  Click the pound sign on the Header Toolbar #
This will enter the page number

·  Click return and type your last name and your partners last name

·  Close the Header Toolbar

Checking the page layout for Headers and Footers

You may find that your headers do not show in Print Preview because your top margin is too small after entering a header.

·  Click the Print Preview icon to see if your headers show

·  Open the File Menu and select Page Layout

·  Increase the top margin if you need to.

Pagination, (the last act of formatting)

·  Make sure all of your questions are written and the quiz is finished

·  Open the View Menu and click Print Layout

·  Hold down the CTRL Key and press the Home Key (CRTL HOME)
This will place the cursor at the very top of the document

·  Scroll down through your document

If you find that information is split between two pages and you want to keep the information on the same page, follow the steps below

·  Place the cursor at the beginning of the text you want to keep together.

·  Hold down the CTRL Key and press the Enter Key
This will force the text onto the next page.
This is called, Forcing a New Page or Forced Page Break
You will see a dotted line across the page indicating a new page

·  After pagination the only the only thing left to do is print.

Congratulations on a job well done!