TO: Administrative Commission December 11, 2008
FROM: Lisa Shirley
SUBJECT: Report from December 4, 2008 Meeting
PROGRAM STAFF /ATTENDANCE
YES / NOGwladys Keating / x
Mickey Thigpen / x
David Smith / x
Emilie Wagner / x
Alan Wright / x
Chris Lawson / x
Gene Francis / x
Laura Hull / x
P.A.L.S / YES / NO
Bob Bruce / x
Jeff Deaton / x
George Hoyt / x
Stacy Stanley / x
Schedule of PALs for reporting at monthly Session Meetings.
January – Chris Lawson
February – George Hoyt
March – Jeff Deaton
April – Mickey Thigpen
May – Bob Bruce
June – Stacy Stanley
July – Chris Lawson
August – George Hoyt
September – Jeff Deaton
October – Stacy Stanley
November – Bob Bruce
December –
Brandon Williams, Tina Whitman Rick Peacock, and Lisa Shirley were also in attendance for this meeting. Wanda Boles and Richard Davis attended for the calendar portion of the meeting. A quorum was present for this meeting.
Welcome/Prayer – The meeting opened with prayer at 1:00 p.m. The Commission then considered the following items:
Review of Weekly Bulletin – Standing Item
Pastor’s Pick – Standing Item
Intercessors
Reynolda’s Presentation Technology Ministry
Christmas Musical – 12/7
Student Small Group Ministries
Core Values
CHURCH CALENDAR - 2008
* New Items
* Wednesday Night Security – It is important that the last person in the building be aware that
they need to lock the building before leaving. This includes the Administrative Offices as well
as the church building.
* Candles for Christmas Eve – David Smith has ordered the candles and is waiting on the paper
drip rings to go around them, they are on order.
* Lunch for Denny – the Staff and Pals will meet at Mi Pueblo’s on December 11 at 12:00 noon for
a luncheon in honor of Denny McCracken’s retirement. The Administrative Commission meeting
will start at 1:30 p.m.
* Staff/PALs Christmas party at Wright’s 12/19, 1:00 pm
* For approval - use of the library for Parent/Teacher Conferences – These dates were approved.
Dec 8 10:30 – 12:30 Dec 11 9:00 – 11:00
Dec 9 9:00 - 11:00 Dec 12 10:30 – 12:30
Dec 10 10:30 – 12:30
Long-Range Planning - 2009
-Officer Retreat – Feb. 27-28 w/Dudley Hall – Tabled
-JanuaryStarting Point – will be held on January 18
-Baptisms- Tabled -Fall SOD - Tabled
-Vision Day - Tabled -Missions Conference - Tabled
AGENDA ITEMS
1. Construction Issues – Standing Item
A question was raised about the heating/air conditioning in the new classroom addition. The temperature level is not staying comfortable in some of the classrooms. Mickey Thigpen stated that if he could be contacted during the time of the temperature fluctuation he would be better able to resolve this problem.
- Computer System – Standing item
Mickey and Tina are continuing to work with Convergent Technologies to resolve computer and server problems. A wireless internet pass code is now available; see Tina Whitman for more information. A “guest” code is also available to those needing to use the internet at the church (ex. college students during study hall).
- Sound Equipment Room – Standing item
- Security System Set-up – Standing item
2. Leave Authorization
Mickey encouraged staff to fill out the Leave Authorization Request forms (located in the Church Office) before taking time off for planned vacation/personal days so that these days can be accurately recorded. They also need to fill them out after having taking time off for any needed sick days.
3. Session Report – Standing Item
Pastor Chris gave a report of the last stated Session Meeting. The next Presbytery meeting will be January 30, 31 at River Oaks Community Church. A congregational meeting has been called for January 14, 2009, at 8:00 p.m. for the purpose of reviewing the Pastor’s calls.
4. Budget – Standing Item
Stacy Stanley made a motion that the Elderberries be allowed to use the remainder of their budgeted funds for their Christmas dinner on December 5. Mickey Thigpen seconded the motion. The motion was approved.
5. Leadership Lifter – Standing Item
6. Wall Publicity - Tabled
Tabled until artist concept drawing is available.
7. Letterhead/Envelopes with new Logo - Tabled
8. December 12-14
The activities of this weekend were reviewed so that everyone involved would be aware of the setup(s) needed in the Sanctuary.
9. Blessing Service
The details of these services were discussed. The same format used last year will be followed this year. The teams doing the blessings will also serve communion to those they bless. After reviewing attendance numbers for last year it was agreed that the number of teams for the Verge Service and the 9:00 a.m. Sunday service should be increased slightly.
10. Coffeehouse
Stacy Stanley expressed concern that the Coffeehouse was being used by people who are not authorized to be in there. She is especially concerned about people trying to use the Espresso machine for other purposes; this is a very expensive machine and gets very hot, which can be a hazard to someone if they don’t know how to use it properly. Mickey Thigpen reported that these concerns should be alleviated once the shades are installed around the serving area; until then, the staff and Pals have authority to ask any unauthorized persons to leave that area.
11. Pools of Refreshing Offering
The Pools team has requested that the approved love offering be extended so that those who were not aware of the offering are given a chance to contribute. Pastor Alan responded that the Session authorized a one-time offering and that it would not be within that authorization to extend the time of the offering.
12. Shame Off You Conference
Jeff Deaton requested permission to begin planning for a Shame Off You Conference to be held at here at Reynolda. He would bring details of the conference to Commission as they are developed. A motion was made and seconded to approve this conference in principle, with details to follow.
The meeting was adjourned with prayer.
Respectfully submitted,
Lisa Shirley
December 4, 2008