MONDAY, JUNE 6, 2016 Immediately Following the Public Hearing Order of Business
A. ROUTINE MATTERS
A.1 Call to Order and Roll Call - Pledge of Allegiance
A.2 Appointment of Acting President (If Necessary)
A.3 Acceptance of Agenda
A.4 Acceptance of Minutes of the Meetings of the Governing Board as presented:
Executive Session May 9, 2016
Public Hearing May 9, 2016
Regular Meeting May 9, 2016
Special Ratification Meeting May 19, 2016
A.5 Ratification of Payroll and Expense Vouchers
SUMMARY OF CURRENT EVENTS:
C.1 Superintendent’s Update
E. NEW BUSINESS:
E.1 Vote to Call for an Executive Session to be held on Monday, June 6, 2016
If approved by a majority vote, the Executive Session will be held immediately following the vote to go into Executive Session in the Superintendent’s Office pursuant to A.R.S. §38-431.03 (A) (1)& (3), which states that an Executive Session may be held for the purpose of:
(1) Discussion or consideration of employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee or employee of any public body, except that, with the exception of salary discussions, an officer, appointee or employee may demand that such discussion or consideration occur at a public meeting...
Ø Administrative Recommendations (Principals)
Ø Teacher Staffing/Recommendations
Ø Superintendent’s Amendment to Contract for 2016-2017 Fiscal Year
Ø Senior Director for Business Services Contract for 2016-2017 FiscalYear
Regular Meeting
Of the Governing Board -2- June 6, 2016
(3) Executive Session pursuant to A.R.S. §38-431.03(A)(3) to obtain legal advice on any matters listed on the public agenda from the District’s attorney on the following matters:
Ø Compliance with the FLSA
Ø Complaints about and compliance with Federal Grants
Ø Certified employee hiring process, and
Ø Any matters listed on the agenda
The Board may reconvene in public session to take legal action on any of the matters regarding Item C.1 (A) through (C) discussed in Executive Session.
The Governing Board may reconvene in public session to take legal action on any of the matters regarding Item E.1 (A)(1) & (3) discussed in Executive Session.
E.1.1 Certified Personnel Items (Administrative):
Amendment to Superintendent’s Contract for the 2016-2017 Fiscal Year
Jose Diaz, Superintendent
E.1.2 Certified Personnel Items (Administrative):
The recommendation for Principals at William R. Sullivan and Arthur M. Hamilton Schools will/may be announced at the Regular Meeting pending discussion in Executive Session.
E.2 Certified Personnel Items (Teachers):
*Employment (Teachers):
*All positions being offered are contingent upon successful background checks and fingerprint clearance
(Effective 5/26/2016 – 6/30/2016)
Richard Steve Hagel, MOWR Literacy Teacher, Part-Time $25.00 per hour (140 hours)
(Effective 8/2/2016):
Crystal Montemayor, Speech Therapist, Alfred F. Garcia and Arthur M. Hamilton Schools
(Effective 7/25/2016):
Evangeline Rivera, Classroom Teacher, Alfred F. Garcia School
Resignation (Effective 5/26/2016):
Brian Powers, Physical Education Teacher, Alfred F. Garcia School
E.3 Consideration of Approval to Review and Approve Budget Revision #2 for the 2015-2016 Fiscal Year
As required by ARS 15-905A, the proposed 2016-2017 School District Annual Expenditure Budget will be presented at the Governing Board Meeting. Further, it is requested that the Governing Board approve and sign the proposed budget, and authorize Business Services to publish as required by law.
Regular Meeting
Of the Governing Board -3- June 6, 2016
E.4 Consideration of Approval to Adopt a Resolution to Designate the Senior Director for Business Services to Serve as Treasurer of the Student Activity fund for the 2016-2017 School Year
In accordance with the laws of the State of Arizona pertaining to Student Activity Funds, Arizona Revised Statutes §15-1122 states that the Governing Board of any school district having student activity monies shall establish a student activities fund and appoint a student activities treasurer. Such a treasurer shall maintain financial records of all revenue and expenditures of this fund. It is therefore recommended that the Governing Board adopt the Resolution designating the Senior Director for Business Services as the Treasurer of the Student Activity Fund for the 2016-2017 school year.
E.5 Consideration Of Approval To Enter Into An Inter- Governmental Agreement (IGA) With The City Of Phoenix Human Services Department For The 2016-2017 School Year
It is recommended that the Governing Board approve Murphy Elementary School District to enter into an Inter-Governmental Agreement with the City of Phoenix Human Services Department for the delivery of comprehensive Head Start services in the amount of $680,000.00 for the period of July 1, 2016 through June 30, 2017.
E.6 Consideration of Approval to Adopt a Resolution to Authorize the Signing of Vouchers by Members of the Governing Board Between Regularly Scheduled Board Meetings for the 2016-2017 Fiscal Year
Because of the necessity of having all warrants for payroll and expense drawn from the Maricopa County Schools Office, the District needs to submit all District expenditures and payroll on vouchers. Approval is being requested to authorize the signing of vouchers prior to their ratification by the Governing Board at the next Board meeting.
E.7 Consideration of Approval to Designate the Senior Directorfor Business Services to Serve as the Custodian for the District Revolving Fund Account for 2016-2017 Fiscal Year
During the course of the fiscal year, there is a need for immediate cash outlays for minor expenditures such as postage, parcel post, freight, travel, food purchases in emergencies, freight on commodities, employment of temporary personnel not to exceed eight hours per person and other minor disbursements. It is recommended that the Senior Director for Business Services be designated to serve as custodian for the District Revolving Fund Account.
Regular Meeting
Of the Governing Board -4- June 6, 2016
E.8 Consideration of Adoption of a Resolution to Authorize the Investment of District Funds by the Maricopa County Treasurer’s Office for the 2016-2017 Fiscal Year
It is recommended that the Governing Board adopt a Resolution that would allow the Maricopa County Treasurer’s Office to invest District funds as needed for the 2016-2017 fiscal year.
E.9 Consideration of Approval for District Personnel to be Designated Signers for District Checking Accounts for the 2016-2017 Fiscal Year
The following District bank accounts are prescribed by Arizona Revised Statutes. Desert Schools Federal Credit Union: Maintenance and Operations Revolving Fund; Student Activity Fund; Employee Insurance Withholding Fund; Tax Withholding; Arizona State Retirement System (ASRS); Wells Fargo Bank: Food Services. It isrequested that the Governing Board approve the following District personnel be designated signers for these accounts for the 2016-2017 fiscal year. Superintendent; Senior Director of Business Services; Senior Director of Curriculum, Instruction and Assessment; Administrative Assistant for Business Services.
E.10 Consideration of Approval to Solicit Bids for Needed Goods and Commodities and to Request Sealed Proposals for Needed Professional Services for 2016-2017 and Approval to Award These Bids and Requests for Proposals to the Lowest Responsible Bidders
It is recommended that the Governing Board approve Business Services to solicit bids
for needed goods and commodities and to request sealed proposals for needed professional services for the 2016-2017 school year. During the course of the coming school year, it will be necessary to procure goods and/or purchase professional services estimated to cost over the current procurement threshold as per the USFR. Further, it is recommended that approval be given to award said bid or request for proposals to the lowest responsible bidders or to the firm(s) most responsive to the needs of the District.
E.11 Consideration of Approval for the Governing Board to Waive a Fee for Extracurricular Activities
A.R.S. §15-342.24 requires each district school board to determine which activities are extracurricular and what fees will be levied. Extracurricular activity means any optional, noncredit, educational or recreational activity which supplements the education program of the school, whether offered before, during or after regular school hours. A fee is a dollar amount paid to a public school for the support of extracurricular activities. Generally, any educational or recreational activities that supplement the educational program of the school are considered to be extracurricular activities. This item is being presented to the Governing Board for approval to waive a fee for extracurricular activities for Murphy School District students effective for the 2016-2017 school year.
Regular Meeting
Of the Governing Board -5- June 6, 2016
E.12 Consideration of Approval to Award Bids for Food Services Products and Food Supplies for the 2016-2017 School Year
Bid openings were recently held for food service products and food service supplies needed to provide our feeding and nutrition program for the 2016-2017 school year. Attached are recap sheets for the bids received for the Governing Board’s review. It is recommended that these bids be awarded to those vendors noted on these sheets as the most responsive bidders. Further, it is recommended that authorization be given to award said bid or request for proposals to the firm(s) most responsive to the needs of the District.
E.13 Consideration of Approval to Adopt a Resolution to Authorize The Maricopa County Superintendent of Schools as the Chief Disbursing Office for all Garnishments of Wages Made Upon any Employee of this District For the 2016-2017 Fiscal Year
It is recommended that the Governing Board adopt a resolution authorizing the Maricopa County Superintendent of Schools as the Chief Disbursing Office for all garnishments of wages made upon any employee of this District for the 2016-2017 fiscal year.
E.14 Consideration Of Approval For Business Services To Over Expend Line Items Of The 2016-2017 Adopted Budget If Necessary
In accordance with 15-95-G, it is requested that the Governing Board give consideration and approval for Business Services to over expend budget line items of the 2016-2017 adopted budget if it becomes necessary. If approved, this will allow flexibility between subsections within the section. The total expenditures will not exceed the amount budgeted on the maintenance and operations budget.
E.15 Consideration of Approval to Procure Services, Commodities, Textbooks and Instructional Supplemental Materials from Sole Source Vendors Effective from July 1, 2015 through June 30, 2016
In compliance with School District Procurement Rule R7-2-1053, the following vendors have been determined to be sole sources vendors.
Vendor Service/And or Commodity
AZ Public Service Company Sole electrical provider within the district service area
AZ School Administrators Dues and fees for services available
AZ School Board Association Dues and fees for services available
AZ Science Center Arizona Science Center in Phoenix For students to acquire science knowledge
Arizona Department of Education Professional Development
Arizona St Retirement System (ASRS) Retirement System
City of Phoenix Sole water provider within the district service area
Clark Consulting & Training, Inc. Implement and Evaluate educational programs for English Language Learners
Cox Communications Sole data line provider within the district service area
Regular Meeting
Of the Governing Board -6- June 6, 2016
Maricopa Cty Education Serv Agency Financial Education Services
National School Board Association Governing Board Training
Qwest Sole data line provider within the district service area
Southwest Gas Corporation Sole gas provider within the district service area
U.S. Postal Service Postage
MCESA Financial Accounting program and technical support
Visions/Windsor Management Financial Accounting program and technical support
E.16 Consideration of Approval to Enter Into an Agreement with the Purchasing Cooperative Agencies to Obtain Procurement Services for Materials And Services for the 2016-2017 School Year
It is recommended that the Governing Board give approval for Murphy School District to enter into an agreement with IGPA, TCPN, MOHAVE GPPCS/SAVE, STATE CONTRACTS, WISCA, PGPC, AZPURCHASING and US COMMODITIES Purchasing Cooperative Agencies to obtain procurement services for materials and services for the 2016-2017 school year. This Master Agreement allows other public agencies to purchase products on the same terms, conditions and pricing using this agreement. Because of high volume purchasing, this would enable Murphy School District to save on purchasing.
E.17 Consideration Of Approval To Enter Into An Agreement With The Arizona Department Of Administration State Procurement Office To Obtain Procurement Services For Materials And Services for the 2016-2017 Fiscal Year
It is recommended that the Governing Board give approval for Murphy School District to enter into an agreement with the Arizona Department of Administration State Procurement Office to obtain procurement services for materials and services for the 2016-2017 fiscal year. This Master Agreement allows other public agencies to purchase products on the same terms, conditions and pricing using this agreement. Because of high volume purchasing, this would enable Murphy School District to save on purchasing.
E.18 Consideration Of Approval To Enter Into An Agreement With The Cooperative 1GPA Cooperative To Obtain Procurement Services For Materials And Services For The 2016-2017 School Year
It is requested that the Governing Board authorize Murphy School District to enter into an agreement with The Cooperative 1GPA to obtain procurement services for materials and services for the 2016-2017 school year. This Master Agreement allows other public agencies to purchase products on the same terms, conditions and pricing using this agreement. Because of high volume purchasing, this would enable Murphy School District to save on purchasing.
Regular Meeting
Of the Governing Board -7- June 6, 2016
E.19 Consideration Of Approval To Replace Asphalt At W. R. Sullivan School Parking Lot And Gym Area
The justification for the removal and replacing of the W.R. Sullivan School parking lot asphalt and in front of the gym area is because it cannot be repaired.
Vendor: Sunland Asphalt is approved by 1GPA Government Procurement Alliance.
Cost:Adjacent Ways Funds (620) – TOTAL $140,203.00
E.20 Consideration Of Approval For The Online Services And Price Quote From Safari Montage For The 2016-2017 School Year
It is recommended that the Governing Board approve the online services and price quote from Safari Montage for teacher instruction and support for school year 2016-2017 in the amount of $7,380.00. We are requesting to utilize the online services of Safari Montage to provide services for teacher instruction and support.
E.21 Consideration Of Approval To Purchase And Continue Using The “Smart Notebook Advantage Site License” For School Year2016-2017
This license will provide an upgrade of the existing software presently at all our schools to enable the teachers to use their classroom SMART Boards.