APPA National Conference
Orlando World Center Marriott
Orlando, Florida June 18-23, 2010
Speaker Information Packet
Friday, May 7:
q Submit biographical sketch
q Submit signed “Release and License” form
q Submit audiovisual form (if additional AV needed)
q Submit conference registration
q Make hotel reservation
Friday, June 4:
q Submit presentation to APPA
(to be posted online for attendees approx. one week before the conference)
Contact Information
Please direct all forms, materials and general inquiries about speaking to:
6
LeAnne Nienhuis
American Public Power Association
1875 Connecticut Ave. NW
Suite 1200
Washington, DC 20009-5715
Tel: 202/467-2973
Fax: 202/495-7473
6
6
APPA SPEAKER GUIDELINES
2010 National Conference
Orlando, Florida
June 18-23, 2010
I. INTRODUCTION
The American Public Power Association (APPA) is a national service organization representing municipal and other state or local government-owned electric utilities throughout the United States. APPA member utilities serve some of the nation's largest cities, such as Los Angeles, Sacramento, Seattle, Phoenix, Jacksonville, Austin, San Antonio, Nashville, Memphis, Cleveland, Omaha and Orlando. The majority of APPA member utilities, however, are located in small and medium-sized communities in every state except Hawaii. The median size public power utility in the United States serves about 2,000 electric customers. One in every seven Americans — or about 45 million — receives electricity from a public power utility.
The National Conference draws approximately 1,000 attendees; about 40% of those are utility policy officials (elected and appointed board and city council members), while the remainder are mostly public power executives - CEOs, general managers, and high-level utility employees. The Conference also brings together several hundred vendors, suppliers, consultants, and industry partners with the Public Power Expo.
II. GENERAL INFORMATION
Conference Registration
Speakers who attend conference sessions in addition to the ones at which they speak are required to register and pay the regular conference registration fee, based on membership.
Speakers who attend the conference only to speak, and do not attend any other sessions, do not have to pay a registration fee. Please notify LeAnne Nienhuis at 202/467-2973 or if you intend only to come and speak, and not to participate in the rest of the conference, and we will give you a complimentary registration.
Additional fees are required to attend the pre-conference seminars.
If you have questions about APPA’s registration policy for speakers, please contact LeAnne Nienhuis, 202/467-2973 or .
Travel Arrangements
Travel arrangements and costs are the responsibility of the participant. APPA will not reimburse for changes in travel expenditures regardless of the cause, including the cancellation of a course, meeting, or conference.
Hotel
The 2010 APPA National Conference will be held at the Orlando World Center Marriott in Orlando, Florida. All conference events will be held at that hotel.
The room rate for attendees and guests of the APPA National Conference will $159, plus taxes and fees.
Please make your hotel reservations directly with the Orlando World Center Marriott. To make your reservations, visit www.APPANationalConference.com and choose “Hotel & Accommodations” in the right-hand menu.
Rooms may sell out before the posted cutoff date, so speaker are strongly encouraged to make their reservations early.
III. FORMS FOR SPEAKERS
Speakers are asked to complete a number of forms prior to the conference. These forms allow us to enhance the experience of our conference attendees and the overall value of the conference. We appreciate your taking the time to review these forms.
Biography
So that we may introduce you at your session, we ask you to submit a brief biographical sketch.
Please submit basic information – one or two brief paragraphs – covering your current professional affiliation and work experience, particularly experiences relevant to public power and education. We strongly recommend against using a resume as a biographical sketch.
For your convenience, included in this packet is a biographical form you may choose to utilize. If you already have a biographical sketch, you may submit it as is and do not need to complete the enclosed form.
Speaker Release and License Form
APPA makes available copies of Conference presentations available to Conference attendees and APPA members on our web site, www.APPAnet.org.
The enclosed “Release and License” form grants APPA permission to makes copies of your National Conference presentation in both print and electronic forms. We ask that you verify your presentation is your own and does not violate any copyright laws. The form also says that you understand that you will not receive any royalties from APPA’s distribution of your paper. Please read, sign, and return the enclosed form.
Audio/Visual Aids
If you will be using a PowerPoint presentation, please bring your own laptop or coordinate with another speaker in your session to share theirs. APPA regrets that at this time, we are unable to provide laptops for session presentations.
Each meeting room will be set up with an LCD projector and screen, as well as a lectern and microphone.
Additional equipment needed for your presentation may be requested by completing the attached A/V form.
IV. PRESENTATIONS
Presentations will be posted online for Conference attendees to download and print approximately one week before the conference; after the Conference, the presentations are made available to all APPA members who were not able to attend the meeting.
To ensure your presentation is included on the APPA web site for conference attendees to print before the conference, please e-mail your presentation to LeAnne Nienhuis at at least two full weeks before the conference.
Important: Before APPA can make copies of your presentation available on our web site, you must return the enclosed “Permission to Reproduce and Post Speech” form.
Paper Presentations
APPA does not make paper copies of handouts available on-site at the Conference. Attendees wishing to have a paper version of presentations available at the conference will be responsible for printing their own copies and bringing them with them to the conference.
If you want hard copies of your presentation to be available in your meeting room, you may ship copies of your own presentation to the Orlando World Center Marriott.
If you plan to make hard copies available, APPA recommends you bring 100-150 copies. You will be responsible for ensuring your materials make it to yourmeeting room and for all fees incurred.
V. FINAL INFORMATION
Speaker forms are also available on the National Conference web site: www.APPANationalConference.com under “Speaker Toolbox.”
We are pleased that you will be addressing the APPA National Conference. If you have questions or concerns regarding any of this material, please feel free to contact LeAnne Nienhuis at 202/467-2973 or .
SPEAKER BIOGRAPHICAL FORM
2010 APPA National Conference
Orlando, Florida June 18-23, 2010
This biographical material will be used to introduce you to the audience. If you have this information in another form, such as a biographical sketch, please feel free to send it.
Name:
Title:
Utility/Organization:
Education: (colleges, locations, dates, and degrees)
Occupational History with Present Organization: (Please list dates, titles, and responsibilities)
Previous Employment: (Please list dates, titles, and companies)
Additional Areas of Recognition or comments you would like made in your introduction: (awards, citations, published books or articles)
Return this form no later than Friday, May 7, to:
LeAnne Nienhuis, American Public Power Association, 1875 Connecticut Ave. NW, Suite 1200, Washington, DC 20009-5715; ; Tel: 202/467-2973; Fax: 202/495-7473.
SPEAKER RELEASE & LICENSE FORM
2010 APPA National Conference
Orlando, Florida June 18-23, 2010
As part of the continuing effort of the American Public Power Association (“Association”) to educate and inform conference attendees and the public, the Association has arranged for conference, workshops and other seminars and presentations (the "workshop(s)").
The speaker hereby grants permission to the Association to audio or video tape the APPA National Conference on or about June 18-23, 2010, and grants to the Association a nonexclusive, irrevocable, worldwide license to reproduce, distribute, and/or sell audio and/or video tapes, transcripts, and/or handouts and related materials of the presentation and comments at the workshop of speaker (the “work”). The license also gives the Association the right to publish part or all of the transcript and any handout or other related materials, individually, in Association or other publications, which may be published or distributed in various print or electronic media (such as CD-ROM or web site posting).
The undersigned also warrants and represents that, to the best of their knowledge and belief, the work does not violate any proprietary or personal rights of others (including, without limitation, any copyrights or privacy rights); that the work is factually accurate and contains no matter libelous or otherwise unlawful; that such work constitutes his/her own original work, of which he/she is the sole owner of copyright, and that he/she has full power to make this Release and License; that the undersigned has not previously in any manner disposed of any of the rights granted hereunder nor previously granted any rights adverse thereto or inconsistent therewith; and that there are no rights outstanding which would diminish, encumber or impair the full enjoyment or exercise of the rights herein granted to Association.
The speaker further authorizes the Association to use his name, likeness, photograph, and biographical data in connection with the use and promotion of the tapes, transcripts, or other materials related to the work. It is understood that the speaker will not receive any royalty or other monetary compensation from the Association for the license granted herein and the subsequent use by the Association. The speaker understands that this Release and License does not prohibit the speaker from using this material in the future in speaker’s professional or personal work. The speaker acknowledges that the Association accepts no liability whatsoever with respect to the use of the work or its contents, and the Association accepts no liability for the accuracy or completeness of information in the work.
Speaker’s Signature: ______Date: ______
Speaker’s Name (print): ______
Return this form no later than Friday, May 7, to:
LeAnne Nienhuis, American Public Power Association, 1875 Connecticut Ave. NW, Suite 1200, Washington, DC 20009-5715; ; Tel: 202/467-2973; Fax: 202/495-7473.
AUDIO/VISUAL PREPARATION FORM
2010 APPA National Conference
Orlando, Florida June 18-23, 2010
Name:
Utility/Organization:
Session Title:
Session Date & Time:
Each session room will be set with the following:
- 1 lectern with wired microphone (handheld or Lavaliere)
- 1 LCD projector and screen
COMPUTER USERS: APPA does not provide computers. All computer users must check in with A/V staff 30 minutes before session time. User must provide any application software. Speakers whose presentations include audio or multimedia files are responsible for providing a laptop capable of supporting these functions.
If you require any additional audio visual equipment please indicate your requests below:
Please note: Lighting will not be diminished during the presentation.
___ Standard overhead projector package for acetate sheet use (dual lamp overhead projector and screen)
___ Flip chart package (flip chart stand with pad, 4 color markers, masking tape)
___ Lavaliere/lapel microphone with cord
The following items or any other additions are subject to pre-approval by APPA:
___ Wireless lavaliere/lapel microphone
___ Wireless handheld microphone
___ Audio/Video playback
___ Audio: ___ CD Player ___ CD or Audio file on computer
___ Video: ___ VHS ___DVD Player ___ DVD or Multimedia file on computer
___ Other – Please explain: ______
Return this form no later than Friday, May 7, to:
LeAnne Nienhuis, American Public Power Association, 1875 Connecticut Ave. NW, Suite 1200, Washington, DC 20009-5715; ; Tel: 202/467-2973; Fax: 202/495-7473.
6