Commission Meeting 7 March 15, 2017
MINUTES
BOX ELDER COUNTY COMMISSION
MARCH 15, 2017
The Board of County Commissioners of Box Elder County, Utah met in an Administrative/Operational Session at the County Courthouse, 01 South Main Street in Brigham City, Utah at 11:15 a.m. on March 15, 2017. The following members were present:
Jeff Hadfield Chairman
Stan Summers Commissioner
Marla R. Young Clerk
EXCUSED: Jeff Scott Commissioner
The following items were discussed:
1. Agenda Review/Supporting Documents
2. Commissioners’ Correspondence
3. Staff Reports – Agenda Related
4. Correspondence
The Administrative/Operational Session adjourned at 11:20 a.m.
The regular session was called to order by Chairman Hadfield at 11:30 a.m. with the following members present, constituting a quorum:
Jeff Hadfield Chairman
Stan Summers Commissioner
Marla Young County Clerk
EXCUSED: Jeff Scott Commissioner
The prayer was offered by Commissioner Summers.
The Pledge of Allegiance was led by Emergency Manager Mark Millett.
APPROVAL OF MINUTES
THE MINUTES OF THE REGULAR MEETING OF MARCH 01, 2017, EMERGENCY COMMISSION MEETING MARCH 01, 2017, AND EMERGENCY COMMISSION MEETING MARCH 07, 2017 WERE APPROVED AS WRITTEN ON A MOTION BY COMMISSIONER SUMMERS, SECONDED BY COMMISSIONER HADFIELD AND UNANIMOUSLY CARRIED.
AGENDA: ATTACHMENT NO. 1
ADMINISTRATIVE REVIEW/REPORTS/FUTURE AGENDA ITEMS – COMMISSION
Visit with President Trump – Commissioner Summers
Commissioner Summers reported on his trip to Washington D.C. where he met with President Trump to discuss the Affordable Care Act. He said he was grateful for the opportunity to speak about issues affecting his family and our communities. He said it was an amazing experience.
Chairman Hadfield thanked Commissioner Summers for representing our county well.
Utah Honor Flight – Chairman Hadfield
Chairman Hadfield said they received a thank you letter from Honor Flight for the $2,347.67 donated from the fair concert. They use one hundred percent of the donations to help veterans visit memorials in Washington D.C. He stated he was glad the county could be a part of it.
FORMER AGENDA ITEMS FOLLOW-UP – COMMISSIONERS
No items of follow up.
EMERGENCY FLOODING ISSUES –COMMISSIONERS
Emergency Manager Mark Millett updated the commissioners about flooding issues within the county. He commended the volunteers who came to assist. He reported Team Rubicon along with Baptist Charities and the Salvation Army worked throughout the weekend clearing basements of 14 homes in the Garland and Tremonton area. He said two of those homes still have standing water and raw sewage in the basements. They will continue to watch the weather and snow pack levels and hope for the best.
ROLLBACK TAX ADJUSTMENT – GARY MADSEN HMM PROPERTIES LLC
Gary Madsen of Honeyville continued discussion from last commission meeting regarding his firm’s plan to purchase property that will have a rollback tax. He said he has negotiated the best possible price with the seller. He explained most subdivisions require a bond in order to be approved, but Tremonton City did not require a bond for this one. He said he understands why the commissioners feel like it is not a good idea to set precedence on greenbelt rollback taxes, but feels this is an extenuating circumstance and there would not be other similar issues. He reminded the commissioners the county would receive more revenue from him developing the property than if it continued in greenbelt.
Chairman Hadfield explained there are other entities affected by this decision. He feels the relief needs to come between Mr. Madsen’s firm and the seller of the parcel. He stated he is still concerned about setting a negative precedence on Greenbelt rollback taxes.
Commissioner Summers agreed with Chairman Hadfield. He feels it should be the sellers who come before the commission to ask for forgiveness of the rollback taxes on this parcel. He suggested Mr. Madsen approach Tremonton City about a bond on this parcel since they neglected to require it initially; and see if they are willing to absorb some of the cost. He said to come back to the commission if it fails.
FINANCIAL PROCEDURES WITH FEMA – TOM KOTTER
Auditor Tom Kotter gave details regarding the purchasing policy procedures during the emergency flooding issues. He lifted some of the requirements for Bill Gilson and others in the Road Department so emergency purchases could be made without having to get a purchase order. He stated the controls are back in place as things have gone back to normal, and all the proper procedures were followed. The county is prepared if FEMA needs to step in sometime in the future.
PROPERTY TAX EXTENSION ON PARCEL #02-047-0052 – TOM KOTTER
Auditor Tom Kotter explained circumstances regarding parcel #02-047-0052, which is scheduled for tax sale. He said the owner has filed for a property tax extension and has made a payment plan. He recommended the commission grant an extension to pay the taxes.
MOTION: Commissioner Summers made a motion to grant the extension to pay property taxes on parcel #02-047-0052 and remove the parcel from this year’s tax sale. The motion was seconded by Chairman Hadfield and unanimously carried.
CIP – 2016 YEAR-END REVIEW – TOM KOTTER
Auditor Tom Kotter presented the CIP 2016 Year-End review. He gave an update on projects the CIP Committee had approved. He stated the biggest project was the Sheriff’s new building, which is still in progress, so some of the remaining budget from last year will need to carry over to this year. He stated fleet vehicles took a big portion of the budget. He commended those who made purchases on getting the best deals. He said some projects did not get started such as the vendor area of the fairgrounds.
Commissioner Summers thanked Auditor Kotter and the CIP Committee for their hard work.
BONNEVILLE QUARRY – BILL AND KERBY BROWN
Kerby Olsen with Bonneville Quarry acknowledged the company owes back-taxes, which he would like to resolve. He explained the circumstances of acquiring the company, its struggles, and didn’t realize there were back taxes. He said he is trying to nurse the company back to life and asked the commission for an extension to pay the taxes. He had concerns regarding the growing interest on the taxes. He feels he could pay $500.00 per month on the taxes.
Commissioner Summers told Mr. Olsen the county will accept payments and empathized with him and the struggles of the company.
Chairman Hadfield encouraged Mr. Olsen to meet with Treasurer Shaun Thornley to set up payment arrangements.
MOTION: Commissioner Summers made a motion to accept payments in the amount of $500 a month from Bonneville Quarry and place a freeze on the interest for one year. The motion was seconded by Chairman Hadfield and unanimously carried.
POLICY 3 &4 UPDATE – JENICA STANDER
Human Resource Director Jenica Stander submitted updates to Policies #3 and #4. She explained the updates are for the Sheriff’s office to help get numbers back into check so they are not under employed in the department. Exhibit A on Resolution #17-03 has been updated to include the current grades. The change in policy #4 just states the Sherriff’s office promotion procedures may be found in policy #3.
MOTION: Commissioner Summers made a motion to approve the updates to policy #3 and #4. The motion was seconded by Chairman Hadfield and unanimously carried.
RESOLUTION #17-03 JENICA STANDER
Human Resource Director Jenica Stander reported on policy updates specifically relating to Policy 3-9, which includes Resolution #17-03 authorizing lateral transfers and exhibit B shows the rate they will receive per years of service at another agency.
MOTION: Commissioner Summers made a motion to approve Resolution #17-03. Chairman Hadfield seconded the motion and motion carried unanimously.
(Attachment No. 2 Resolution #17-03)
PROMONTORY POINT RESOURCES MITIGATION AGREEMENT – BRETT SNELGROVE
Brett Snelgrove from Promontory Point Resources came before the commission to comply with the terms of their conditional use permit. He requested the mitigation agreement be approved for their operations plan. Once the mitigation is approved by the commission, it is taken before the Planning Commission.
MOTION: Commissioner Summers made motion to approve the mitigation agreement pending review and approval from the County Attorney. The motion was seconded by Chairman Hadfield and unanimously carried.
(Attachment No. 3 Mitigation Agreement)
VOCA AND VAWA UPDATES ON GRANTS – JULIE JACOBSEN AND SHIRLENE LARSEN
Julie Jacobsen presented updates the VOCA grant. She gave statistics of new cases. She said they currently have 104 new cases and 372 ongoing cases. The new grant will start in July. She stated they have changed some procedures for the grants where they only need to be applied for every two years instead of every year. They are trying to hire a part-time coordinator who will be funded through the grant. She stated both the Juvenile Court and the District Court are expanding which increases their work load.
Chairman Hadfield thanked Ms. Jacobsen for their hard work.
RECESS
MOTION: Commissioner Summers made a motion to recess regular Commission meeting to hold an RDA meeting. The motion was seconded by Chairman Hadfield and the commission recessed until 12:20 p.m.
WARRANT REGISTER – COMMISSIONERS
The Warrant Register was signed and the following claims were approved for payment: Claims 101936 through 101980 & 101986 through 101990 in the amount of $289,191.46, 101991 through 102037 in the amount of $104,956.73. 102038 through 102112 in the amount of $565,196.25, 102113 through 102180 in the amount of $1,250,350.36, and 102181 through102230, 102233, 102234 in the amount of $590,189.49. The following checks were voided: 101981-101985, 102231, and 102232.
PERSONNEL ACTIONS/VOLUNTEER ACTION FORMS – COMMISSIONERS
Attorney’s Office: Brian Duncan, promotion, effective 3/20/2017
Attorney’s Office: Stacie Frassrand, compensation change, effective 3/6/2017
Attorney’s Office: Kirk Morgan, separation, effective 03/16/2017
Attorney’s Office: Corey Sherwin, new hire, effective 03/27/2017
Attorney’s Office: Madeline Smith, volunteer, effective 3/15/17
Attorney’s Office: Wendi Stickney, compensation change, effective 02/06/2017
Attorney’s Office: Blair Wardle, promotion, effective 03/20/2017
Bookmobile: Heather Nelson, new hire, effective 02/14/2017
Bookmobile: Joanna Yardley, re-hire, effective 01/17/2017
Fire Marshall’s Office: Chris Barton, new hire, effective 03/15/2017
Fire Marshall’s Office: Tiffine Bingham, compensation change, effective 03/14/2017
Fire Marshall’s Office: Taylor Brimberry, new hire, effective 03/15/2017
Fire Marshall’s Office: Christopher Richards, new hire, effective 03/15/2017
Fire Marshall’s Office: Jessica Richards, new hire, effective 03/15/2017
Fire Marshall’s Office: Todd Richards, re-hire, effective 03/15/2017
Road Department: Cindy Thompson, cell phone allowance, effective 1/1/2017
Road Department: Cody Kimber, re-hire, effective 02/21/2017
Sheriff’s Office: Paula Anderson, compensation change, effective 01/16/2017
Sheriff’s Office: Theodore Bennett, compensation change, effective 01/26/2017
Sheriff’s Office: David Bowen, new hire, effective 03/05/2017
Sheriff’s Office: Carolyn Casteel, promotion, effective 03/06/2017
Sheriff’s Office: Spencer Daines, new hire, effective 2/20/2017
Sheriff’s Office: Steven Eddington, promotion, effective 02/19/2017
Sheriff’s Office: Debra Mabus, compensation change, effective 03/28/2017
Sheriff’s Office: Zachary Miller, compensation change, effective 3/24/2017
Sheriff’s Office: Zac Moore, compensation change, effective 02/19/2017
Sheriff’s Office: Riley Riser, promotion, effective 03/06/2017
Sheriff’s Office: Seth Robinson, compensation change, effective 03/28/2017
Weed Department: Steve Johnson, re-hire, effective 02/21/2017
CLOSED SESSION
Strategy session to discuss the character, professional competence, or physical or mental health of an individual.
MOTION: At 12:25 p.m. a motion was made by Commissioner Summers to move into a closed session to discuss personnel items. The motion was seconded by Chairman Hadfield and unanimously carried.
MOTION: At 12:29 p.m. a motion was made by Commissioner Summers to reconvene into regular commission meeting. Chairman Hadfield seconded the motion. The motion carried unanimously and regular commission meeting was reconvened at 12:30 p.m.
ADJOURNMENT
A motion was made by Commissioner Summers to adjourn. Chairman Hadfield seconded the motion, and the meeting adjourned at 12:35p.m.
ADOPTED AND APPROVED in regular session this 5th day of April 2017.
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Jeff Hadfield, Chairman
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Stan Summers, Commissioner
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Jeff Scott, Commissioner
ATTEST:
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Marla R. Young, Clerk