Dcwd Board Meeting

DCWD BOARD MEETING

March 20, 2014

3344 DEER CREEK DRIVE

PARKER, CO

ELBERT COUNTY, COLORADO

NOTICE OF THIS MEETING WAS POSTED AT 3 LOCATIONS IN THE DEER CREEK FARM COMMUNITY

ATTENDEES:

· Bruce McQuaid - Chairman

· William Theisen - Treasurer

· Dick Bare – Vice Chairman

· Lyle Penner – Secretary

· Michael Hayashi – Assistant Secretary/Treasurer

· Cory Whittle – Recording Secretary

ABSENT:

Minutes to the meeting:

6:30pm – Start time

NOTE: DISCUSSIONS, DECISIONS AND SUBSEQUENT ACTIONS ARE LISTED IN THE SUBSECTIONS BELOW EACH NUMBERED ITEM OF THE AGENDA.

Minutes

1. Call to Order and Establish a Quorum - Meeting was called to order at 6:34PM. Quorum was established.

2. Discuss/Approve the Agenda - Agenda approved

3. Director disclosures of potential conflicts of interest - No conflicts identified

4. Review and approve Minutes of prior meeting(s) – 20 February 2014 minutes approved

and posted on the web site.

5. Legal –

(a) No items

6. Operations Update

(a) Review ORC report – Jeff Garrison

(i) Water consumption in February at 1,191,036 gallons.

(ii) Fire flow inspections completed.

(iii) Valve Exercise program begins as weather warms up – Lyle suggested verifying lines plotted on the utility map during the process.

(iv) W/O status is completed and current.

(v) Emergency response process presented. Essentially a structured plan for ORC and board members to determine level expertise needed to address issues with the system.

(b) Discuss status of action items

(i) Old Action items:

(1) The Deer Creek Water District website is up and running. New website is deercreekwaterdistrict.org. Work continues on a user guide to complete the project for administrative updates and attachments.

(2) Director McQuaid discussed the need for a volunteer to input community member email addresses into the new website for system updates and notifications.

(c) Projects Status – New Action Items – to be assigned at February 2014 board meeting

(i) A/C Heating units for pump house and CL shed to protect new technology-Lyle

(ii) Well input flow meters-ORC to explore options

(iii) Insulated mat for pumphouse-Michael

(iv) Office computer and printer-Gary

(v) Portable generator-Gary’s generator

(vi) Trial meter pit upgrade-Bruce/Lyle

(vii) Resurface asphalt driveway-Bill-Holland Hurst-Cory

7. Financial

(a) Report of the Treasurer thru February 2014

1. Fund balances

(1) Operations Fund - $12,200

(2) Bond Fund - $6714

(3) Capital Fund - $119,198

(4) Revenue Fund - $17,967

2. Actual vs Budget for February 2014

(1) Income $33,546

(2) Expense $3,849

(3) Net income $29, 696.39

3. Income and Expenses YTD 2014

(1) Income through February $40,176.40

(2) Expenses through December $6564.66

(b) February 2014 billing results

(i) Billing Report –

(1) Past Due accounts 25 – Late Fees $125

(2) Delinquent accounts 3

(3) Account setups = (2)

(4) Sales = $5,426

(ii) DCWD Monthly average Home water usage.

(1) 11,551 annual average gallons per household

(2) 4489 gallon average month of February

(c) Late and Delinquent payments status – 25 late – 3 delinquent

(d) Billing Adjustments – $0

(e) Disconnects/New Customers – February 2014 – 2 new accounts

8. Administration

(a) 2014 election has been cancelled. Community members filled open positions. Gary McIntyre, Lyle Penner, Bill Thiesen, and Michael Hayashi are directors. Bruce McQuaid, Chairman.

(b) Approve the audit report by Schilling & Company, Inc. Signed by board members and posted on website.

(d) Next Meter Reading/Billing Dates – Saturday, 4 April 2014

(e) Next Board Meeting - Thursday, 18 April 2014

9. Any other matter that may come before the Board

10. Public Input – Attendees

1. Dan Bolan – community member

2. Ben Garneau – community member

11. Adjournment

(a) Meeting adjourned at 7:50 pm