MINUTES OF THE MEETING OF LADOCK PARISH COUNCIL – 12 JUNE 2017
Following the notice the Meeting of Ladock Parish Council was held on Monday 12 June 2017 at Ladock School, commencing at 7.30pm.
PRESENT
Cllrs Hartley (Chairman), Butler, Dodwell, Hoskin, Howes, Jones, Robinson, Taylor and Thomas. Also present were CCllrEathorne Gibbons, the Clerk and approximately 12 members of the public.
APOLOGIES
Apologies were received and accepted from Cllr Barker.
MEMBERS DECLARATIONS
Disclosable pecuniary interestNone Declared
Non registerable interestsCllr Howes in item 5
Cllr Hoskin in item 15
Declarations of giftsNone declared
Applications for dispensationsNone received
ADJOURNMENT FOR MEMBERS OF THE PUBLIC TO SPEAK
Several members of the public spoke in connection with items 6 and 8.
Meeting resumed.
REPORTS
1 CORNWALL COUNCILLOR. Gave update on 1.1. item 6, 1.2. Neighbourhood Plan (prepared to facilitate CC officer and Chair of St Erme PC to attend meeting), 1.3. His appointment to CC Cabinet as Portfolio Holder for Customers, and 1.4. Update on Boundary Commission review of size of CC.
2 REPORT ON SITE VISIT TO TRETHURFFE. Chairman gave update. Visit attended by Andy Stevenson (CC Highways) and Mark Ball (CC Planning), CCllr, 7 Councillors, the Clerk and Mr Barendt representing the community. Construction traffic not to pass Trethurffe Villas, but enter site via temporary southern entrance.
Majority of public left meeting.
APPROVAL OF MINUTES
3 FULL COUNCIL MEETING AND AGM, 8 MAY 2017. Following a minor amendment, proposed by Cllr Dodwell, seconded by Cllr Butler, that the Minutes be signed as a true copy. Approved and signed by the Chairman. APPROVED
4 PLANNING/CONTINGENCY MEETING, 22 MAY 2017. Following a minor amendment, proposed by Cllr Howes, seconded by Cllr Butler that the Minutes be signed as a true copy. Approved and signed by Cllr Dodwell. APPROVED
PLANNING
Cllr Howes left the Meeting.
5 PLANNING APPLICATION PA17/00957. GOONABARN FARM, SUMMERCOURTY. Applicant: Mr J Richards. Proposal: variation to Pa13/00848, 2 x 500 kw wind turbines. Proposed by Cllr Hartley, seconded by Cllr Jones to support the application. All in favour. SUPPORT
Cllr Howes returned to the Meeting
6 PA17/03429. LAND ADJACENT TO TRETHURFFE. Applicant: Mr & Mrs Denning. Proposal: Submission of details to discharge conditions 3, 4, 6, 9, 10, 11, 13 & 14 of PA13/02134. 2 adjournments for members of the public to speak. Meeting resumed. Proposed by Cllr Jones, supported by Cllr Howes, the following. This whole process relating to this matter is unduly confusing and while we support the submission of detail to discharge the conditions for the development, the traffic management must be sorted out, not just for construction traffic, but for the ongoing residents use. The Councillors support a permanent southern vehicular access route to the site, with only a pedestrian access on the northern entrance. All in favour. SUPPORT WITH COMMENTS
7 NO FURTHER PLANNING APPLICATIONS RECEIVED.
MATTERS FOR CONSIDERATION
8 CONSIDER CREATING NEIGHBOURHOOD PLAN. Parish Council to gauge interest following Ladock residents’ meeting on 19 June. Cllr Thomas to update Ladock residents. ONGOING
9 VOLUNTEERS TO FORM WORKING PARTY TO REVIEW:-
10.1 STANDING ORDERS, 10.2 FINANCIAL REGULATIONS, 10.3 RISK ASSESSMENT POLICY AND 10.4 INTERNAL CONTROLS. Cllrs Hartley and Jones volunteered and toliaise with Clerk. ONGOING
11 CONSIDER JOINTLY PURCHASING A MOBILE SPEED SIGN WITH PROBUS PC. Proposed by Cllr Thomas, seconded by Cllr Jones not to share sign with Probus PC. Consider purchasing own camera in future. RESOLVED
12 CONSIDER WEED SPRAYING OPTIONS IN PARISH AND OBTAIN TENDERS. Proposed by Cllr Hartley, seconded by Cllr Jones that Cllr Robinson to obtain tenders. RESOLVED
13 CONSIDER BOUNDARY REVIEW. Cllr Hartley to make enquiries re timescale, cost etc. ONGOING
14 CONSIDER ADOPTION OF 2017 EDITION OF GOVERNANCE AND ACCOUNTABILITY. Proposed by Cllr Howes, seconded by Cllr Butler to adopt. APPROVED
Cllr Hoskin left the meeting.
15 REPRODUCING PARISH MAPS. Proposed by Cllr Howes, seconded by Cllr Jones to delay obtaining maps for bus shelter until various RofW issues resolved. RESOLVED
16 CONSIDER ACTION ON ALLEGED OPEN CESS PIT AT TRETHURFFE. Cllr Thomas to obtain further information. ONGOING
17 PLANNING POLICY AND GUIDANCE CONSULTATION. Cllrs to make own commentsRESOLVED
18 CONSIDER FUTURE OF LADOCK PC OFFICE. Difficulties with broadband and complying with data protection at current location. ONGOING
19 COMMUNITY BENEFIT PROPOSALS TO ADOPT: 19.1 NEW GUIDELINES AND 19.2 PUBLISHING DETAILS. Proposed by Cllr Jones, seconded by Cllr Robinson to defer until all queries answered.
ONGOING
FINANCE
20 INTERNAL AUDITOR’S REPORT. NOTED
21 FINANCE COMMITTEE REPORT AND STATEMENT OF INTERNAL CONTROLS. Cllr Dodwell reported that all checks satisfactorily completed. NOTED
22 AGREE TO PAY CLERK’S OVERTIME. Proposed by Cllr Howes, seconded by Cllr Hoskin to agree to pay 10 hours overtime to clerk. APPROVED
23 APPROVAL OF PAYMENTS. The following cheques, totalling £1,430.01, were approved and signed by Cllrs Hartley and Jones:
000015ThurstanHoskin SolicitorsCommunity Benefit (bridleway)
000836St Pirans Cross MATHiring Grampound Road School
000837Hudson Accounting LtdInternal audit fee
000838cancelled
000839HMRCPAYE
000840A LuteyClerk’s salary
000841Kernowek Gardeners LtdGrass cutting at Ladock Playing Field
000842Kernowek Gardeners LtdGrass cutting at Ladock Playing Field
000843Kernowek Gardeners LtdGrass cutting at Ladock Playing Field
000844A LuteyClerk’s expenses and mileage
CORRESPONDENCE
24 Mr T Dart – Ladock Cricket Club. Thank you letter.NOTED
25 Mrs F Weller – Grampound Road Play Field. Thank you communication.NOTED
26 MR R MINERS – PROPOSED SALE OF CHILDRENS’ PLAY AREA, PARCANDOWR. NOTED
27 CALC – TRAINING CALENDAR.NOTED
28 MS L FINCHER – LAND BETWEEN LADOCK CHAPEL, BISSICK BRIDGE AND STREAM. Request to cut grass and erect fence. Chairman and Clerk meeting with resident. ONGOING.
There being no further business, the Meeting closed at 10.10pm.