“Incomplete Work” Definition in 2011/12 On-Line Catalog:
This is a temporary grade used only when a student is PASSING, but has not completed all required work because of extenuating circumstances. An “I” grade must be made up with the instructor who issued the grade by the end of the following semester, i.e., Fall “I” grade made up by the end of May; and Spring and Summer “I” made up by the end of December. Otherwise no credit will be allowed for the course and the “I” will revert to a “WP.” The “I” grade is not used if the student plans to retake the course at a later date. It is included in attempted credits, but not in the grade point index.
“I” Definition "Explored by AAC 10/11:
This is a temporary grade used only when a student is PASSING, but has not completed all required work because of extenuating circumstances. An "I" grade must be made up with the instructor who issued the grade by the end of the following semester, i.e., Fall "I" grade made up by the end of the May; and Spring and Summer "I" made up by the end of December. Otherwise no credit will be allowed for the course and the "I" will revert to a "WP". The "I" grade is not used if the student plans to retake the course at a later date. It is included in attempted credits, but not in the grade point index.
Proposed “I” Definition Revision:
This is a temporary grade used only when a student is PASSING, has attended or completed at least 75% of the course and is unable to complete the course due to extenuating circumstances (i.e. illness, death, unforeseeable accident, unavoidable circumstance, etc.).
A Contract for Completion of Incomplete Coursework form must be completed by the instructor and student with the understanding all remaining work must be completed by the end of the following semester (exception: if “I” given in Spring, work must be completed by end of fall semester). Should the work not be completed by the established date in the contract, the "I" will revert to an “F”.
PERCENTAGE OF WEEKS TO QUALIFY FOR “I”:
15 Week session - complete at least 10 weeks and is passing course
8 Week session - complete at least 6 weeks and is passing course
6 Week session - complete at least 5 weeks and is passing course
5 Week session - complete at least 4 weeks and is passing course
Grading Delineations
S: Satisfactory U: Unsatisfactory This is used for noncredit courses except MATH 0500, 0600 and 0700 and field experience
I: Incomplete Work See definition at top of page
I/C: Incomplete Continuing This is allowed only for students in the math lab and other nontraditional, self-paced courses. It permits a student to continue in
a course while satisfactorily progressing toward completion of course objectives.
W: Official Withdrawal This is used when a student officially withdraws from a course during weeks three through 10 or two-thirds the length of the course. It is included in attempted credits but not in the grade point index.
WP: Unofficial Withdrawal, Passing This is used when a student unofficially withdraws from a course at any point in the course and has a passing grade. It is included in attempted credits but not in the grade point index.
WF: Unofficial Withdrawal, Failing This is used when a student unofficially withdraws from a course at any point in the course and has a failing grade. It is included in attempted credits but not in the grade point index.
NA: Unofficial Withdrawal, No Assessment This is used when a student unofficially withdraws from a course before the instructor has made any academic assessment. It is included in attempted credits but not in the grade point index.
AU: Audit
Subcommittee Task:
1. Review and modify the “I” grade definition
2. Create an “I” contract form for faculty and students / Present:
Dean Maureen McGarry Joel Friedman
Melissa Braun Linda Gatewood
Absent: Eylana Goffe – Input provided prior to meeting / Location: Knight Campus Rm 2328
Time Commenced: 1:30 p.m.
Time Adjourned: 3:08 p.m.
Rationale for Task:
1. Bring integrity to the assignment of an “I” grade as it is currently being inconsistently used by faculty
Will be achieved with the formulation of a process supporting correct use of the “I”
2. Facilitate increased student accountability and commitment to their academic performance
Will be achieved with the proposed change from the “I” automatically being converted to a WP when work is not completed to an “F” which would impact the GPA of the student / 3. Address the Financial Aid implications of the “I” grade
Will be addressed with a clearer working definition and consistent faculty use of the “I” grade informing FA the student has at least participated in 60% of the course required to receive financial aid
4. Address the large number of “I” grades given to students each semester which convert to a WP
Will be addressed by the thoughtful completion of the contract and need for Dept. Chair approval to help insure consistent use
Discussion:
§ Completed contract should be approved by the Dept. Chairperson
Approval will help insure the “I” grade is being used appropriately with supporting rationale from the instructor.
§ Completed contract should be housed with the Dept. Chairperson
The Dept. Chair will keep the contracts in the event a question arises at a later date should a student not fulfilling the terms of the contract wish to challenge the existence and terms of the contract
Contracts can be imaged for electronic storage.
§ The contract will need to be completed prior to entering final grades to insure the “I” grade is the correct grade.
A student must communicate with faculty about the extenuating circumstance preventing them from completing the course on time.
This conversation must occur in order to drive the completion and submission of the contract form.
§ The contract form could be made available to FACULTY on Blackboard.
§ Question arose re. how will the Dept. Chair know if a contract was completed by an instructor giving an “I” to a student
Possible solution to explore with IT is the generation of a report for Dept. Chairs indicating the number of “I” grades given, or perhaps a list of faculty within a dept. who gave an “I” for a final grade
§ Many schools require faculty to give a letter grade if the student has attended at least 10 weeks of a course. The grade of ‘‘I’’ is given only by mutual agreement between the faculty member and the student
Action Required:
§ Modifications to the contract will be completed and resubmitted to subcommittee members
§ Data for “I” grades will be obtained by Joel and distributed subcommittee members
§ Packet development of subcommittee proposal (including proposed “I” definition revision, contract form, “I” data and subcommittee notes)
§ Forward packet to Lela Morgan for review prior to Fall AAC meeting
Contract for Completion of “Incomplete” Coursework
This form must be completed prior to the onset of the following term. It must be signed by the instructor, student and the Department Chairperson. The student must complete all work identified in the contract by the end of the following term (exception: if “I” given in Spring, work must be completed by end of Fall term). Should the student fail to comply with the contract by the end of the following term or earlier date agreed upon by faculty and student, the “I” grade will automatically be converted to an F at the end of the following term. An official Grade Change must be submitted by the instructor to Enrollment Services upon satisfaction of the contract.
Student / Student ID / CampusSemester / Flanagan Liston Knight
Newport Other ______
Fall Spring Summer
Instructor
______/______/______/______/______
CRN SUBJECT SECTION COURSE TITLE CREDITS
Year / 20 ______
Reason for “I” grade:
Work to be completed by student: (assignments, projects, testing, due dates, special instructions, etc.)
Completion Due Date: ______/______/______
Sign upon development of contract Not valid without all signatures
Instructor (Print) Instructor Signature Date
Student (Print ) Student Signature Date
Department Chairperson (Print) Signature of Department Chairperson Date
Revision 11/12/12
Data for “Incomplete Work” Grade Submissions
Spring 2011College-wide Grade Distribution / Fall 2011
College-wide Grade Distribution / Spring 2012 / Spring 2011
“I” Conversion Grade Distribution / Fall 2011
“I” Conversion Grade Distribution / Spring 2012
College-wide Grade Distribution / “I” Conversion Grade Distribution
A / 8017 / A / 8642 / A/ A* / 7841/474 / A / 32 / A / 49 / A / 26
A- / 4300 / A- / 4904 / A-/A-* / 4420/349 / A- / 18 / A- / 40 / A- / 10
AU / 6 / AU / 15 / AU / 4 / B / 24 / A-* / 1 / A-* / 0
B / 4917 / B / 5042 / B/B* / 4288/439 / B- / 13 / B / 51 / B / 23
B- / 3244 / B- / 3608 / B-/B-* / 2928/340 / B* / 1 / B- / 29 / B- / 11
B+ / 3551 / B+ / 4074 / B+/B+* / 3452/276 / B-* / 2 / B* / 1 / B* / 1
C / 4193 / C / 4430 / C/C* / 3483/488 / B+ / 22 / B-* / 2 / B-* / 1
C+ / 2173 / C+ / 2375 / C+/C+* / 1952/198 / B+* / 2 / B+ / 29 / B+ / 12
D / 1629 / D / 1653 / D/D* / 1355/161 / C / 21 / B+* / 2 / B+* / 1
D+ / 812 / D+ / 792 / D+/D+* / 641/49 / C* / 5 / C / 36 / C / 25
F / 1710 / F / 2027 / F/F* / 1421/320 / C+ / 18 / C* / 2 / C* / 3
I / 689 / I / 855 / I / 609 / D / 12 / C+ / 20 / C+ / 10
IC / 488 / IC / 460 / IC / 486 / D* / 2 / C+* / 1 / C+* / 0
NA / 1300 / NA / 1347 / NA / 1254 / D+ / 5 / D / 11 / D/D* / 8/2
NC / 1 / NR / 740 / NR / 25 / F / 9 / D+ / 8 / D+ / 3
NR / 36 / P / 75 / P / 1 / F* / 1 / F / 8 / F / 1
P / 83 / P. / 5 / P. / 69 / P. / 9 / P. / 0 / P. / 11
W / 2604 / W / 2377 / W / 2415 / NA / 0 / NA / 1 / NA / 0
WF / 1468 / WF / 1776 / WF / 1578 / WF / 485 / WF / 547 / WF / 4
WP / 2734 / WP / 3042 / WP / 2630 / WP / 8 / WP / 17 / WP / 1
(blank) / 45 / (blank) / 27 / (blank) / 314
Total / 44000 / Total / 48266 / Total / 44260 / Total / 689 / Total / 855 / Total / 629
11% of all grades are I, WP, or WF / 12% of all grades are I, WP, or WF / 11% of all grades are I, WP, or WF / 71% of “I” were converted to WP/WF / 66% of “I” were converted to WP/WF / Stats as of 11/08/12 -
Full “I” conversion will occur at end of Fall 2012
“Incomplete Work” Subcommittee Meeting Minutes Thursday, November 8, 2012
Subcommittee Task:
1. Review and modify the “I” grade definition to address new concerns
2. Modify “I” contract form / Present:
Dean Maureen McGarry
Joel Friedman
Linda Gatewood / Absent:
Melissa Braun
Eylana Goffe / Location: Knight Campus Rm 0062
Time Commenced: 11:30 p.m.
Time Adjourned: 12:45 p.m.
Review of Rationale for Task:
1. Bring integrity to the assignment of an “I” grade due to current inconsistent use by faculty
Based on committee discussions throughout the college over the past year, it is evident the current use of the “I” grade is inconsistent and interpreted by faculty in a variety of ways. The goal of formulating a structured definition and well-defined process of the grade will help bring college-wide integrity to the “I” grade.
2. Facilitate increased student accountability and commitment to their academic performance
Will be achieved with the proposed change from the “I” automatically being converted to a WP should work not be completed to an “F” which would impact the GPA of the student / 3. Address the Financial Aid implications of the “I” grade
Will be addressed with consistent faculty use of the “I” grade which will convey to FA the student has at least participated in 60% of the course required to receive financial aid