HIV Group Dosage Form Codebook

HIV GROUP DOSAGE FORM CODEBOOK

Coding Manual for the Group Dosage Forms

Item / Variable / Response Choice/Numeric Code / Variable Name
Adm Mth / Month of Encounter / 1=January 8=August
2=February 9=September
3=March 10=October
4=April 11=November
5=May 12=December
6=June
7=July / MONTH
Adm
Day / Day of Encounter / Two-digit number 1 to 31
98=Left blank / DAY
Adm
Yr / Year of Encounter / Record the four-digit year (e.g. 2014, 2015, etc.) / YEAR
Grant ID / Grant ID (5 digits) / Five-digit number that follows “SP0” in the Grant Award Number issued by CSAP / GRANT_ID
Grp Type / Study Design Group Type (1 digit)
[Please make sure that this variable is set to 1 for all dosage data submitted to SAMHSA. Dosage data should not be submitted for comparison groups (if any)] / 1= Intervention / DESIGNGRP
Adm Frmt / Administration Format (1 digit)
[Please make sure that this variable is set to 2 for all group dosage data.] / 2=Group Format / ADMIN_FRMT
Item / Variable / Response Choice/Numeric Code / Variable Name
Number of
Service Types / How many Group Service types were administered during this group session? [Up to three service types may be entered in a group dosage form. If more than three service types were administered during this session, please record the rest in a separate group dosage form. Make sure to complete all the required information, including the full list of attendees, in the additional form.] / Please count the number of service types recorded for this session and enter the number. / NUM_INTERV
Number of Participants / How many participants attended this group session? [Up to 80 participants may be entered in a group dosage form. If more than 80 participants attended this session, please record the rest in a separate group dosage form. Make sure to complete all the required information, including the full list of service types and durations, in the additional form.] / Please count the number of Participant ID Numbers recorded for this session and enter the number. / NUM_PART
Please enter the appropriate Group Service Code and the Duration Code of the first service type administered during this group session.
Item / Variable / Response Choice/Numeric Code / Variable Name
Group Service Code #1 / Please enter the Group Service Code delivered on this date. / 11= HIV Testing
11a= Viral Hepatitis Testing
12= Primary Health Care Services
13= Other Health Care Services
16= Support Group
17= Group Counseling/Therapy
18= Skills Building Training/Education
19= Health Education Classes/Sessions
20= Viral Hepatitis Education
21= HIV Education
21a= STD Education
22= Substance Abuse Education
23= Cultural Enhancement Activities
24= Alternative Activities
25= All Other Group Services / INTERV_TYP1
Duration Code #1 / Please enter the Duration Code [Enter the number of minutes this specific service type lasted, rounded up to the next five-minute interval.] / Please record the duration code. / DURATION1
If there was a single service type administered during this group session, please start entering the individual identifiers of the participants who attended the session in the last section. Otherwise, please enter the appropriate Group Service Code and the Duration Code for the next service type.
Item / Variable / Response Choice/Numeric Code / Variable Name
Group Service Code #2 / Please enter the Group Service Code delivered on this date. / 11= HIV Testing
11a= Viral Hepatitis Testing
12= Primary Health Care Services
13= Other Health Care Services
16= Support Group
17= Group Counseling/Therapy
18= Skills Building Training/Education
19= Health Education Classes/Sessions
20= Viral Hepatitis Education
21= HIV Education
21a= STD Education
22= Substance Abuse Education
23= Cultural Enhancement Activities
24= Alternative Activities
25= All Other Group Services
98= Left blank / INTERV_TYP2
Duration Code #2 / Please enter the Duration Code [Enter the number of minutes this specific service type lasted, rounded up to the next five-minute interval.] / Please record the duration code.
98=Left blank / DURATION2
If there were only two service types administered during this group session, please start entering the individual identifiers of the participants who attended the session in the last section. Otherwise, please enter the appropriate Group Service Code and the Duration Code for the next service type.
Item / Variable / Response Choice/Numeric Code / Variable Name
Group Service Code #3 / Please enter the Group Service Code delivered on this date. / 11= HIV Testing
11a= Viral Hepatitis Testing
12= Primary Health Care Services
13= Other Health Care Services
16= Support Group
17= Group Counseling/Therapy
18= Skills Building Training/Education
19= Health Education Classes/Sessions
20= Viral Hepatitis Education
21= HIV Education
21a= STD Education
22= Substance Abuse Education
23= Cultural Enhancement Activities
24= Alternative Activities
25= All Other Group Services
98= Left blank / INTERV_TYP3
Duration Code #3 / Please enter the Duration Code [Enter the number of minutes this specific service type lasted, rounded up to the next five-minute interval.] / Please record the duration code.
98=Left blank / DURATION3
Please list the individual identifiers (Participant ID Numbers) of all of the participants who attended this group service.
The number of Participant IDs entered should match the previously reported number of participants attending this group session (NUM_PART). If fewer than 80 participants attended, leave the rest of the PARTID columns in the template blank.
Variable / Variable Name
First participant / PARTID1
Next Participant / PARTID2
Next Participant / PARTID3
Next Participant / PARTID4
Next Participant / PARTID5
Next Participant / PARTID6
Next Participant / PARTID7
Next Participant / PARTID8
Next Participant / PARTID9
Next Participant / PARTID10
Next Participant / PARTID11
Next Participant / PARTID12
Next Participant / PARTID13
Next Participant / PARTID14
Next Participant / PARTID15
Next Participant / PARTID16
Next Participant / PARTID17
Next Participant / PARTID18
Next Participant / PARTID19
Next Participant / PARTID20
Next Participant / PARTID21
Next Participant / PARTID22
Next Participant / PARTID23
Next Participant / PARTID24
Next Participant / PARTID25
Next Participant / PARTID26
Next Participant / PARTID27
Next Participant / PARTID28
Next Participant / PARTID29
Next Participant / PARTID30
Next Participant / PARTID31
Next Participant / PARTID32
Next Participant / PARTID33
Next Participant / PARTID34
Next Participant / PARTID35
Next Participant / PARTID36
Next Participant / PARTID37
Next Participant / PARTID38
Next Participant / PARTID39
Next Participant / PARTID40
Next Participant / PARTID41
Next Participant / PARTID42
Next Participant / PARTID43
Next Participant / PARTID44
Next Participant / PARTID45
Next Participant / PARTID46
Next Participant / PARTID47
Next Participant / PARTID48
Next Participant / PARTID49
Next Participant / PARTID50
Next Participant / PARTID51
Next Participant / PARTID52
Next Participant / PARTID53
Next Participant / PARTID54
Next Participant / PARTID55
Next Participant / PARTID56
Next Participant / PARTID57
Next Participant / PARTID58
Next Participant / PARTID59
Next Participant / PARTID60
Next Participant / PARTID61
Next Participant / PARTID62
Next Participant / PARTID63
Next Participant / PARTID64
Next Participant / PARTID65
Next Participant / PARTID66
Next Participant / PARTID67
Next Participant / PARTID68
Next Participant / PARTID69
Next Participant / PARTID70
Next Participant / PARTID71
Next Participant / PARTID72
Next Participant / PARTID73
Next Participant / PARTID74
Next Participant / PARTID75
Next Participant / PARTID76
Next Participant / PARTID77
Next Participant / PARTID78
Next Participant / PARTID79
Next Participant / PARTID80

Last Updated – 3/2017