75th STATED MEETING ~ PRESBYTERY OF THE JAMES ~ JUNE 15, 2010
Worship Service
Call to Worship (from Psalm 86)
All the nations you have made shall come and glorify your name.
For you are great and do wondrous things;
you alone are God.
Teach me your way, O Lord, that I may walk in your truth;
give me an undivided heart to revere your name.
I will give thanks to you with my whole heart, O Lord my God,
and I will glorify your name forever.
*Hymn 324 “Open My Eyes That I May See”
Prayer of Confession
Gracious God,
you desire truth in our inward being,
but we rebel against you.
We confess that we participate in the war of words,
maligning those who do not believe as we do,
doing violence to others through gossip and disparaging speech.
We ignore the hard truths
and lie to ourselves and each other.
Lord, forgive us and help us to amend our ways,
so that our speech and lives might bear witness
to you, O God of all truth and love.
Silent Prayer of Confession
Assurance of Pardon
Old Testament Lesson: Exodus 20: 1-3, 16
New Testament Lesson: Ephesians 4: 1-7, 11-16
Sermon:……… ……… A True Witness……………………………………….. Rev. Rosalind Banbury
*Hymn 285 “God, You Spin the Whirling Planets”
Pastoral Prayer
Charge and Benediction
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CONSENT DOCKET
Presbytery of the James, Stated Meeting #75
Hosted by: First Chase City, Wylliesburg, and Thyne Memorial Church
Chase City, VA
I. THE STATED CLERK MAKES THE FOLLOWING RECOMMENDATION:
A. That the minutes for the February 20, 2010, stated meeting be approved.
II. CAMP HANOVER MINISTRIES BOARD MAKES THE FOLLOWING RECOMMENDATIONS: None
III. PUBLIC MINISTRIES BOARD MAKES THE FOLLOWING RECOMMENDATIONS: None.
IV. LEADERSHIP MINISTRIES BOARD MAKES THE FOLLOWING RECOMMENDATIONS: None
V. ADMINISTRATIVE BOARD MAKES THE FOLLOWING RECOMMENDATIONS:
A. That the Presbytery approved the POJ Manual as a second reading (see pages 23ff).
VI. CONGREGATIONAL MINISTRIES BOARD MAKES THE FOLLOWING RECOMMENDATIONS: None
VII. COMMITTEE ON MINISTRY MAKES THE FOLLOWING RECOMMENDATIONS:
A. That Rev. Kelly Kaufman become Member at Large, February 14, 2010.
B. That Rev. Hal Hankins be released from ordained office, effective February 11, 2010.
C. That the Presbytery approve the position of Pastoral Counselor with the Pastoral Counseling Services of Central Virginia, as a validated ministry.
D. That the Presbytery approve the position of PRN Chaplain with Bon Secours Richmond Health Systems as a validated ministry.
E. That Rev. Hunter Hill become Honorably Retired effective 6/1/2010.
F. That Rev. Dick Somers be elected Pastor Emeritus of River Road Church.
G. That Rev. Corey Widmer become an Evangelist for the East End Mission in Church Hill.
H. That Rev. Dan Roberts become Honorably Retired effective 5/31/2010.
I. That Rev. Graham Patterson become Honorably retired effective 3/31/2010.
VIII. COMMITTEE ON PREPARATION FOR MINISTRY MAKES THE FOLLOWING RECOMMENDATIONS: None
IX. BUSINESS AFFAIRS COMMITTEE MAKES THE FOLLOWING RECOMMENDATIONS: None.
REPORT OF THE PUBLIC MINISTRIES BOARD
PRESBYTERY OF THE JAMES
June 15, 2010
I. THE BOARD REPORTS THE FOLLOWING FOR INFORMATION:
- The Board learned of ongoing relief efforts to Haiti in the wake of the earthquake there. Five Cents a Meal funding helps Matthew 28 fish farms to provide food for orphanages and hunger relief efforts in Haiti.
- The Self Development of People (SDOP) grant applications are due in fall. The SDOP committee welcomes identification of potential recipients. (See Marsha Luckett, chair, for information.)
- Learned about the Presbytery’s new structures for mission and service.
- Received information about work being done in Haiti by Matthew 28 with a new fish farm that produces enough fish to feed all 68 children fish once each week at the orphanage.
- Global Partnership Committee has funding for overseas mission trips for individuals.
- Higher education ministry reports progress in support of Union Presbyterian Seminary field education placement with the Pace Campus Ministry at VCU.
II.THE BOARD REPORTS THE FOLLOWING ACTIONS:
- Approved funding for Hunger Projects in second quarter of 2010 in the amount of $20,100 to 13 organizations.
- Approved $1,000 grant from Peacemaking Committee to the African Immigrant Fellowship for Peace and Reconciliation through Trinity Presbyterian Church, supporting victims to attend healing workshops.
- Endorsed the Narnia Center in Russia as a Vacation Bible School 2011 mission project offering. It trains leaders for children and youth ministry and publishes children’s books.
- Endorsed the Matthew 28 Fish Farm in Haiti as a Vacation Bible School 2011 mission project offering.
- Encourage congregations to consider supporting Light of Hope – Ethiopia which builds much-needed schools, a project of the Presbyterian Frontier Fellowship.
- Referred the Christian Literacy Associates ministry to the Camp Hanover Ministries Board for their consideration.
III.CONSENT DOCKET RECOMMENDATIONS: None
IV.THE BOARD MAKES THE FOLLOWING RECOMMENDATION:
A. That the Presbytery approve the Disaster Response Team Proposal, in order that churches might have guidance in response to catastrophes, as set forth below:
Disaster Response Team for the POJ
The Disaster Response Team (DRT) shall be composed of three to five people who have the following responsibilities:
1) Within five (5) days of a disaster in the U.S.A. or abroad, the DRT will determine and announce an official POJ response to the disaster. This team shall be sure to obtain suggestions and proposals from POJ members and congregations and consult with the Hunger committee chair in determining the presbytery response.
2) Encourage individuals and congregations to respond to the options through
notification about these opportunities.
3) Congregations may designate up to 25% of funds sent to Presbyterian Disaster Assistance (PDA) through the POJ to be used for POJ hands-on mission trips and efforts as part of the response of the presbytery to the disaster.
4) Remit to PDA funds received and designated for that agency.
5) One year later, remit any remaining contributions to PDA for continuing response to this disaster.
REPORT OF THE ADMINISTRATIVE BOARD
PRESBYTERY OF THE JAMES
May 18, 2010
(May 18, 2010 meeting)
I. THE BOARD REPORTS THE FOLLOWING FOR INFORMATION:
1. Heard a report of the Session Records Committee and the congregations who have not turned in their 2009 Session Records. The report is on page 20.
2. Learned that final interviews are to be conducted for the Assistant to the General Presbyter position at the end of May..
3. Learned about required permit processes by Hanover County for any buildings, construction, or development at Camp Hanover. The total cost would be approximately $157,000. Board requested members of the Building Committee and the Capital Campaign Committee to meet with the Board at its next meeting to learn more about the progress of the capital campaign and the sense of timing for these permits.
4. Received a proposed funding policy from the Presbytery Funding Task Group and believe it is a good start, but is incomplete. The Board encourages feedback to members of the Task Force. The report is on page 22.
II. THE BOARD REPORTS THE FOLLOWING ACTIONS:
1. Accepted with thanks the invitation from First Church, Chase City; Wylliesburg Church; and Thyne Memorial Church to host the June 15, 2010, presbytery meeting at First Baptist Church, Chase City.
2. Approved inviting Rev. Carlos Malave, General Assembly Ecumenical Office staff person to preach at the October 16, 2010, presbytery meeting at St. Giles Church.
3. Accepted with thanks the invitation from St. Giles’ Session to host the October 16, 2010, presbytery meeting.
4. Approved providing Elder Bill Brownfield a PDF file of the presbytery directory for his use as COM Moderator.
5. Agreed to appoint a 5 person group to work with Union-PSCE on a seminary Sunday program in connection with the 200th anniversary of the seminary in 2012.
6. Approved the change of the POJ office hours on Fridays to 8:30 am – 12:30 pm weekly.
III. CONSENT DOCKET RECOMMENDATIONS:
A. That the Presbytery approve the POJ Manual as a second reading (see pages 23ff).
IV. THE BOARD MAKES THE FOLLOWING RECOMMENDATIONS:
A. That the Docket for the May 18, 2010, Presbytery meeting be approved.
B. That the Presbytery approve the Presbytery Meeting Task Group’s Report and recommendations. (The report is on page 20).
C. That the Presbytery elect the General Presbyter/Stated Clerk Search Committee consisting of Rev. Mary Kay Collins, Rev. Clay Mccauley, Rev. Patrick Dennis and Elder Gene Rosen (Fairfield); Elder Bill Scott (All Souls); Rev. Willie Woodson.
POJ(Unrestricted Net Assets)
Jan - April / Budget / $ Over Budget
Income
Shared Mission Support/Per Capita / 155,100.78 / 741,818.00 / -586,717.22
General Assembly Shared Mission Support/Per Capita / 60,373.95 / 337,734.00 / -277,360.05
Checking Account Interest / 4.60 / 50.00 / -45.40
Endowment-Church Dev/Redev Proj. / 118,160.00 / -118,160.00
Insurance Dividend Income - Brotherhood / 223.00 / -223.00
Other Designated Income / 2,840.00 / 16,500.00 / -13,660.00
218,319.33 / 1,214,485.00 / -996,165.67
Camp Hanover Income / 226,237.10 / 615,976.00 / -389,738.90
444,556.43 / 1,830,461.00
SYNOD OF MID-ATLANTIC MISSION
Synod Support / 0.00 / 19,600.00 / -19,600.00
GENERAL ASSEMBLY
Per Capita / 16,512.65 / 166,259.10 / -149,746.45
Shared Mission Support / 25,125.22 / 171,474.90 / -146,349.68
41,637.87 / 337,734.00 / -296,096.13
ADMINISTRATIVE BOARD
5101 · Administrative Board Expenses / 593.98 / 750.00 / -156.02
5102 · Communications / 8,602.34 / 30,000.00 / -21,397.66
POJ Staff
5104 · Salaries / 59,563.42 / 173,863.35 / -114,299.93
5105 · Housing Allowances / 8,861.99 / 27,250.65 / -18,388.66
5106 · Payroll Taxes / 4,979.53 / 13,228.00 / -8,248.47
5107 · Auto expense-Gen Pres / 507.94 / 2,500.00 / -1,992.06
5110 · Pension/medical expense / 15,070.88 / 41,521.00 / -26,450.12
5117 · Staff Professional Expenses / 225.23 / 600.00 / -374.77
5117-1 - Professional Exp. - Rhyne / 353.98 / 3,000.00 / -2,646.02
5118 · Medical Reimbursement / 2,007.78 / 10,000.00 / -7,992.22
Total POJ Staff / 91,570.75 / 271,963.00 / -180,392.25
5120 · Presbytery Meeting Expenses / 200.00 / 1,000.00 / -800.00
5132 - Victoria Commission / 134.08 / 0.00 / 134.08
Total ADMINISTRATIVE BOARD / 101,101.15 / 303,713.00 / -202,745.93
CAMP HANOVER MINISTRY BOARD
6203 · Dues & Subscriptions / 2,786.00 / 3,800.00 / -1,014.00
Food Costs
6221 · Summer Camp / 7.82 / 42,500.00 / -42,492.18
6222 · Retreat / 9,341.41 / 28,000.00 / -18,658.59
6224 - Garden / 500 / -500.00
Total Food Costs / 9,349.23 / 71,000.00 / -61,650.77
Insurance
6231 · Property/General Liability / 7,848.76 / 13,000.00 / -5,151.24
6232 · Campers/Counselors / 0.00 / 4,500.00 / -4,500.00
6233 · Workers Comp. / 4,582.35 / 6,500.00 / -1,917.65
6234 · Vehicles / 2,116.50 / 6,000.00 / -3,883.50
Total Insurance / 14,547.61 / 30,000.00 / -15,452.39
Maintenance
6241 · Buildings / 9,253.31 / 5,500.00 / 3,753.31
6242 · Vehicles / 410.56 / 4,500.00 / -4,089.44
6243 · Miscellaneous / 15.81 / 2,500.00 / -2,484.19
6245 · Equipment / 1,500.00 / -1,500.00
6246 · Grounds / 133.47 / 3,500.00 / -3,366.53
6247 · Kitchen equipment / 2,500.00 / -2,500.00
6248 · Pools / 1,500.00 / -1,500.00
6249 · Manse impovements / 52.50 / 1,500.00 / -1,447.50
Total Maintenance / 9,865.65 / 23,000.00 / -13,134.35
Office Expense
6251 · Postage / 1,033.77 / 2,800.00 / -1,766.23
6252 · Telephone / 1,080.11 / 4,000.00 / -2,919.89
6253 · Equipment / 924.77 / 3,500.00 / -2,575.23
6254 · Supplies / 1,028.70 / 2,800.00 / -1,771.30
Total Office Expense / 4,067.35 / 13,100.00 / -9,032.65
Program Expenses
6260 - Program Materials / 335.75 / 1,500.00 / -1,164.25
6261 · Trip fees / 6,000.00 / -6,000.00
6262 · Miscellaneous / 564.50 / 5,000.00 / -4,435.50
6263 · Gasoline / 330.23 / 3,800.00 / -3,469.77
6264 - Horseback Riding / 27,500.00 / -27,500.00
6265 · Swimming pool supplies / 3,000.00 / -3,000.00
6266 · Kitchen Eqt/Supplies / 663.74 / 3,500.00 / -2,836.26
6267 · Craft Supplies / 800.00 / -800.00
6268 · Film/Develop./Printing / 23.47 / 350.00 / -326.53
6269 - Climbing Wall / 1,000.00 / -1,000.00
6270 · Waterfront / 250.00 / -250.00
6271 · Medical / 139.00 / 500.00 / -361.00
6272 - Trip/Campsite Equipment / 1,100.00 / -1,100.00
6273 · Laundry / 350.00 / -350.00
6274 · Recreational / 200.00 / -200.00
Total Program Expenses / 2,056.69 / 54,850.00 / -52,793.31
6275 · Promotion & publicity / 13,225.78 / 16,500.00 / -3,274.22
6276 · Staff Recruiting / 73.56 / 1,000.00 / -926.44
6277 - Day Camp Expenses / 5,000.00 / -5,000.00
- Capital Replacement Transfers / 20,000.00 / -20,000.00
6280 - Development Office / 845.29 / 7,750.00 / -6,904.71
Salaries
6244 · Part-time Labor / 3,114.76 / 12,000.00 / -8,885.24
6202 · Cleaning expense / 2,271.94 / 8,500.00 / -6,228.06
6281 · Camp Hanover Staff / 65,126.77 / 214,344.00 / -149,217.23
6282 · Counselors / 600.00 / 113,000.00 / -112,400.00
6283 · Cooks / 3,977.70 / 18,000.00 / -14,022.30
6284 · Retreat Workers / 3,380.00 / 12,250.00 / -8,870.00
6285 · Pathfinders / 3,500.00 / -3,500.00
6286 · International Staff / 6,000.00 / -6,000.00
6287 · Payroll taxes / 4,993.81 / 28,250.00 / -23,256.19
6295 - Payroll expenses / 1,103.06 / 3,400.00 / -2,296.94
6289 -Pension/med expense / 22,400.37 / 63,500.00 / -41,099.63
Total Salaries / 106,968.41 / 482,744.00 / -375,775.59
6290 · Staff Training / 7.00 / 2,250.00 / -2,243.00
6291 · Store expense / 5,000.00 / -5,000.00
6292 · Supplies / 474.95 / 4,000.00 / -3,525.05
6293 · Travel / 392.37 / 6,250.00 / -5,857.63
6294 - Cont Ed / 800.00 / -800.00
Utilities
6210 · Electricity / 3,197.24 / 15,000.00 / -11,802.76
6211 · Propane / 2,703.38 / 8,500.00 / -5,796.62
6212 · Oil / 6,544.18 / 10,000.00 / -3,455.82
6213 · Waste removal / 1,067.22 / 3,200.00 / -2,132.78
Total Utilities / 13,512.02 / 36,700.00 / -23,187.98
Total CAMP HANOVER MINISTRY BOARD / 178,171.91 / 783,744.00 / -605,572.09
CONGREGATIONAL MINISTRIES BOARD
5201 · Congr. Minist. Board Admin. / 250.00 / -250.00
Related Bodies
5202 · Black Caucus / 264.84 / 1,500.00 / -1,235.16
5205 · Presbyterian Women / 1,500.00 / 6,000.00 / -4,500.00
5206 · Presbyterian Men / 100.00 / -100.00
Total Related Bodies / 1,764.84 / 7,600.00 / -5,835.16
5260 · New Church Development
5261 · Arabic Church Fellowship / 5,000.00 / 15,000.00 / -10,000.00