SteuartW.WellerElementary School PTO Board Minutes

March 8, 2016

SteuartW.WellerElementary School

PTO Meeting Minutes

March 8,2016

Call to Order: 2:50 p.m. on 3/8/2016 at Steuart Weller E.S. Library

Attendees:

1 / Janet Platenberg / Principal
2 / Ali Johnson / President
3 / Nancy Fuller / Treasurer
4 / Beth Kaufman / Secretary
5 / Amanda Farrell / Vice President
6 / Shannon Cornell / ELL Teacher
7 / Brenda Stromberg / Membership
8 / Kathleen Lockett / 1st Grade Teacher
9 / Eva Liu / Communications/Volunteers
10 / Jamie Levy / Parent

BOARD REPORTS:

Principal’s Report

Janet Platenberg

  • No report at this time

Teacher’s Report

Shannon Cornell & Kathleen Lockett

  • No report at this time except to thank the PTO for their monetary donation to purchase IPads for classroom use. The whole staff sincerely appreciates it!

President’s Report

Ali Johnson

  • Congratulations to the Winterfest Committee for another successful event! Special thanks to Leslie Guzulaitis for all her hard work in putting together a fun evening for SW families!
  • It is time to nominate a new PTO Board for 2016-2017. A nomination form will be sent home to select possible candidates and form a slate in April with elections to take place in May. Please consider joining the board or chairing a committee!

Secretary’s Report

Beth Kaufman

  • Beth reviewed the meeting minutes from the January 12, 2016 meeting (No PTO meeting in February 2016 due inclement weather). Brenda Stromberg motioned to approve the minutes. Nancy Fullerseconded. No one opposed. The January 12, 2016 Steuart Weller PTO Meeting Minutes were APPROVED as written.
  • Bylaws and minutes will be kept on the PTO website and in the library.
  • Weekly emails via Thursday folders will be sent out by Beth with reminders of upcoming events.
  • The PTO website will also post information.

Treasurer’s Report

Nancy Fuller

  • Budget Report attached.
  • Winterfest brought in over $3,000 this year. Skate night was cancelled due to inclement weather and unfortunately could not be rescheduled for this year. ASAP had another successful year bringing in over $6,700. Restaurant Nights are slightly behind in revenue this year but more events will be scheduled before the end of the year. The School Supplies fundraiser is gearing up again. Spirit Wear was significantly down this year due to our new on-line ordering system (people are still unfamiliar with) and initial start up fees incurred to start up production. The Art fundraiser currently has kids working on their masterpieces through 3/17/16 where they will be then sent off to the company to be transformed into beautiful plates, mugs etc. that parents can chose to purchase. The Tech Fund was used to purchase IPads for classroom use and greatly appreciated by all!

COMMITTEE REPORTS:

Fundraising Report

Teresa Wade & Angel Gonzalez

  • Restaurant Nights - The committee chairs asked for suggestions for future spirit nights to conclude our current school year. Suggestions given were Chipotle, Panera, restaurants at One Loudoun and Chick-fil-a… where we are always successful!
  • Community Donations - Leslie Guzulaitis was checking with Kohl’s on volunteers for our spring clean up.

Heather Enright

  • Grocery Loyalty Program– No report at this time.

Volunteer Report

Eva Liu

If you are in charge of an event and need volunteers, please contact Eva. () She has created a link on the PTO website for volunteer sign-up.

  • Eva updates our Facebook page as needed… getting more likes every day (we are over 400)! Please keep liking and sharing to get the word out regarding our events and volunteer opportunities!
  • In need of volunteers for the following upcoming events!
  • LEAP/SEAC representatives
  • Book Fair at the April Fools Fun Run on Saturday, April 2nd.
  • ASAP – please look for volunteer opportunities to take attendance for a day of ASAP classes (Monday-Thursday)

Membership Report

Brenda StrombergCarolyn Gierer

  • No report at this time

Communications Report

PTO Board

  • All flyers must be submitted to Janet by Tuesday 10am for E-folder & 10am Friday for ConnectEd
  • Ali and Janet must sign off on all flyers before posting.
  • Web updates to Ali as needed.
  • Facebook blast information to Eva and cc’d to Ali & Janet.

Spirit Wear Report

Beth & Nancy

  • 3rd ordering window did not occur due to lack of orders.
  • Discussion was started as to how we might boost sales next year and gear SW families towards our on-line sales process. Samples need to be available at back to school night and subsequent eventswith the reminder of purchasing through our website.

ASAP Report

Kim McCabe & Amy Peterson

  • Classes currently underway. No report at this time.

STANDING COMMITTEE UPDATES:

MSAAC - No report at this time.

LEAP

SEAC

  • On the PTO website there is an on-line sign up sheet for any volunteer to attend these meetings for Steuart Weller to be represented and report back, instead of just one person. There are a range of topics at these meetings and some might be of special interest to a SW parent.

Odyssey of the Mind –

Kristy Balwinski

  • Congratulations to the nine Odyssey of the Mind Teams that competed in the Regional Competition on Saturday, February 27th. The teams did a wonderful job representing Steuart Weller presenting their long-term solutions and with their spontaneous problem solving skills! It was amazing to see the long-term problem solutions that the kids scripted, constructed and performed without any "outside assistance" in front of judges and packed audiences. "Awesome Sauce" finished in 2nd place in the Furs, Fins, Feathers and Friends problem and the "Junior Thinking Caps" will once again represent Steaurt Weller at the Virginia State Competition after finishing in 1st place in the Stack Attack! Go Wildcats!

Watch D.O.G. Dads

  • No report at this time

CATS

Holly Roe & Carolyn Harrigan

  • This committee is looking into promoting possibly a Grandparent event and an activity involving reading. More details to follow!

Caring and Sharing

Chase Banks & Carolyn Gierer

  • The next teacher luncheon is set for 4/13/16! Please sign up through the sign-up genius on the PTO webpage (Caring and Sharing tab) to bring in a dish, side or dessert to contribute to this special event.

NEW BUSINESS

Spring Art Fundraiser

Sandy Belfort

  • Will begin in late January of 2016 with gifts ready for Mother’s Day.

Skate Night

Trish Drennan

  • Unfortunately this event was cancelled due to inclement weather and an alternative date to reschedule could not be secured. We look forward to holding the event next year.

April Fools Fun Run & Book Fair

  • Scheduled to take place on 4/2/2016

Variety Show

Nancy Fuller & Beth Hall

  • Auditions to take place before Spring Break
  • Upon acceptance into the show each child/family will receive a contract where a section on the form will request mandatory parent volunteers to help with tickets, concessions etc. to help the event run smoothly.

Spring Clean Up

  • To take place on 4/22/2016

ADJOURNMENT

Meeting adjourned at 3:20pm. Motion to adjourn by Nancy Fuller and seconded by Ali Johnson.

Next PTO meeting scheduled for Tuesday, 4/12/2016 2:50pm SWES Library. Nominations for 2016/17 PTO Board will take place at this meeting.

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