SCC MEETING MINUTES
March 16, 2017
Page 1 of 10
STATE CAPITOL COMMITTEE
Legislative Building
Senate Rules Room
304 15th Avenue SW
Olympia, Washington 98504
March 16, 2017
10:00 a.m.
(Approved June 15, 2017)
MEMBERS PRESENT:
Cyrus Habib, Lieutenant Governor (Chair)Hilary Franz, Commissioner of Public Lands
Mark Neary, for Secretary of State (Kim Wyman)
Kelly Wicker, Governor’s Designee
OTHERS PRESENT:
Bob Covington, DES / Bill Frare, DES
Jon Taylor, DES / Robyn Hofstad, DES
Ann Larson, DES / Marygrace Jennings, DES
Lenore Miller, DES / Yona Makowski, Citizen
Rose Hong, DES / Linda Kent, DES
Tom Gow, Puget Sound Meeting Services / Rodger Benson, Mortenson Construction
Welcome and Introductions
Kelly Wicker called the State Capitol Committee (SCC) meeting to order at 10:04 a.m. A quorum was attained.
Ms. Wicker welcomed new members Lieutenant Governor Cyrus Habib and Commissioner of Public Lands Hilary Franz. She acknowledged the attendance of Assistant Secretary of State Mark Neary on behalf of Secretary of State Kim Wyman.
The SCC meeting agenda was published in The Olympian newspaper. Public comment for each specific agenda will be received when the agenda item is under consideration. Comments for items not on the agenda will be received at the end of the meeting.
Approval of Minutes – January 4, 2017 - Action
Lt. Governor Habib moved, seconded by Commissioner Franz, to approve the minutes of January 4, 2017 as published. Motion carried.
Select Committee Chair - Action
Ms. Wicker opened nominations for Chair.
Commissioner Franz nominated Lt. Governor Habib to serve as Chair. Mr. Neary seconded the nomination.
By acclamation, Lt. Governor Habib was elected to serve as Chair.
Campus Parking Enforcement – SB 5672 & HB 1852 - Information
Ann Larson, Director, Public Relations, Department of Enterprise Services (DES), reported on two agency legislative requests for campus parking.
Previously, the Legislature directed the DES to implement recommendations from the 2014 Transportation and Parking Study and work with the City of Olympia to provide parking enforcement on the Capitol Campus. DES supports the City enforcing parking on the campus but submitted a more efficient alternative to grant DES the authority to enforce parking on Capitol Campus. The alternative was modeledfrom similar campus parking processes at universities in the state. Neither of the bills passed prior to the cut-off. DES plans to continue working on the bills during the next session. During the interim, DES plans to explore alternatives with the Washington State Patrol (WSP) and Thurston County to improve parking enforcement on campus.
Lt. Governor asked whether the bills were considered at the committee level and whether there was any testimony in opposition. Ms. Larson replied that Senate Bill 5672 sponsored by Senator Sam Hunt received a committee hearing. Although there was no testimony opposing the legislation, insufficient time was available to review the proposal adequately with stakeholders prior to policy cutoff. It is possible the bill could pass during a special session or during the next legislative session.
Naming 1063 Block Building – Action
Helen Sommers – HCR 4400 & SCR 8403
Ms. Larson reported legislative concurrent resolutions in both the House and Senate were introduced to rename the 1063 Block Building to the Helen Sommers Building. The statute authorizes the Legislature to name buildings on Capitol Campus based on recommendations from the SCC with advicefrom the Capitol Campus Advisory Design Committee (CCDAC). At the September 2016 CCDAC meeting, members unanimously adopted a motion to recommend the SCC support naming the 1063 Building to the Helen Sommers Building. However, the CCDAC lacked a meeting quorum, which deferred the recommendation until the CCDAC’s January meeting.
Helen Sommers passed away on March 8, 2017. There is strong bipartisan support in the Legislature to rename the building as a tribute to Ms. Sommers for her significant role in Washington’s history. The House concurrent resolution is in the Senate State Government Committee. Stakeholders would like the SCC to take action recommending the new name to the Legislature.
Lt. Governor invited comments from the public.
Yona Makowski said she recently retired from the House of Representatives. She worked closely with Ms. Sommers during her last eight years as a member of the Legislature. The topic of naming a Capitol Campus structure after Ms. Sommers was initiated approximately one year ago. Many buildings on the campus are named after former senators or house members. No structure on the campus is named after a woman. Ms. Sommers served 36 years in the Legislature. Stakeholders believed it was important to name a building for Ms. Sommers. The state completed an oral history of Ms. Sommers, which is available on the legislative website. Ms. Sommers, during her tenure as the Chair of the Capitol Committee, produced a document titled Trees of the Washington State Capitol Campus. In 2000, Ms. Makowski said she was part of a team tasked to rewrite the document. Ms. Sommers loved the campus and its trees and invited an arborist from the University of Washington to catalog all campus trees in addition to photographing the trees to produce a pamphlet. Renaming the 1063 Building, which sits on the outside edge of the campus and faces all campus trees, would be a great honor to Ms. Sommers.
House Concurrent Resolution 4400 was passed by the House last month and advanced to the Senate State Government, which has scheduled a hearing on March 17 at 8 a.m. Ms. Makowski emphasized the importance of the SCC approving the proposal.
Lt. Governor Habib thanked Ms. Makowski for her efforts. He asked how the committee’s recommendation could be conveyed to the Senate State Government Committee for consideration during the hearing process. Manager Larson replied that a letter of support from the SCC signed by the Chair would be helpful.
Lt. Governor recalled the moving remarks about Ms. Sommers from both chambers of the Legislature. The remarks are a testament of the bipartisan respect all members had of Ms. Sommers
Kelly Wicker moved, seconded by Chair Habib, to recommend the Washington State Legislature name the new 1063 office building the Helen Sommers Building. Motion carried unanimously.
Chair Habib advised that a letter would be drafted and presented to the Senate State Government Committee.
Ms. Makowski reported that upon the retirement of Ms. Sommers many items remaining in her office were archived. One item is a cartoon created by cartoonist David Horsey of Ms. Sommers guarding a pile of money. Some of the archived items might be appropriate to display or hang within the building in honor of Ms. Sommers.
1063 Block Replacement Project – Project Update - Information
Jon Taylor, Project Director, DES, updated the committee on the status of the 1063 Block Replacement project.
The project was authorized in the 2013-2015 biennium budget at $82 million with $13 million appropriated for predesign and $69 million for certificate of participation. The structure is a five-story, 215,000 square-foot office building with four major tenants of the Washington State Patrol (70%), Office of Financial Management, Legislative Groups, and the Office of the State Treasurer. The procurement was through a Design-Build contract with a five-year performance guarantee to achieve energy savings. Heating and cooling for a ground source thermal pump supplements the building. A Department of Commerce grant was awarded of $1.7 million for a 144-kilowattsolar array to supplant electrical energy. The building is designed to an energy use intensity of (EUI) of 27 and will be in the top 1% of energy efficient building in the United States. A EUI of 80 is common for new building construction.
Construction funding was approved on June 30, 2015 as part of the 2015-2017 biennial budget. A notice to proceed was issued on July 2, 2015 for demolition and construction. Demolition was completed in October 2015 followed by completion of the foundation in April 2016. The building’s structural concrete was completed in September 2016. Today, the building shell is nearly completed and the interiors are underway in addition to carpeting and painting.
Next steps include completing the roof as weather permits followed by installation of the photovoltaic solar panels. An artist was selected by the State Arts Commission for artwork on the east wall off the west atrium. Completion of the sidewalks, street lighting, and landscaping are in progress.
Contractually, the 1063 Block Building is scheduled for completion by August 30, 2017. The storm water system may be completed beyond the construction completion date. DES is coordinating ordering of office furniture systems for all tenants. The last tenant group is scheduled to move in by March 2018. The project is on time and within budget.
Project Director Taylor walked the committee through a series of aerial illustrations and photographs of the project site as he described the building’s site relationship, building design, landscape character, monthly construction progress, tenant mix, and overall schedule.
The U-shaped building narrows the floor plan to afford light to the extent possible into office spaces. The building’s two entries are located off Union Avenue and 11th Avenue. The core elements within the center of the building house restrooms, elevators, and mechanical rooms. The building features many shared conference spaces with circulation provided through the core area, the south porch, and the view terrace.
Architectural features include sandstone from a specific quarry of a consistency near granite. The canopy to the south is articulated by glass. On the building side facing Capitol Way, the elevation reflects a full story difference between Union Avenue and 11th Avenue because of the site’s slope. On the building side facing the General Administration Building, the same slope exists along Columbia between 11th Avenue and Union Avenue. The building includes three loading bays. The view terrace faces out to the north with views to Puget Sound and the Olympics. The building’s front porch faces the Olmsted lawn. Levels 2, 3, and 4 include shared conference rooms facing the Olmsted lawn. Landscape plantings help to infiltrate water as it travels to the storm water system. Some plantings are featured on the view terrace. The contractor saved a large existing maple.
Project Director Taylor reviewed the solar array on the building and roof, which is designed to achieve 10% to 11% in electrical savings a year. The building is close to achieving LEED Platinum certification for energy savings.
Project Director Taylor reviewed a series of photographs depicting demolition and foundation construction of the site each month. Structurally, the building’s foundation is supported by 1,001 30-inch solid concrete holes buried 30 feet deep. Three concrete slabs were completed in three continuous phases. By October 2016, the structure was in place with work beginning on the installation of glass and precast elements. By January, most of the precast elements and glass for the façade were completed. Stoneworkwas completed in early March. Several photographs of the interior of the building were shared reflecting the amount of light inside the building. Cedar logs from the Governor’s Mansion will be milled and used for benches. Several recent aerial photographs of the building depicted the expansiveness of the skylights over the atrium and the canopy of photovoltaic panels and glass.
Project Director Taylor reviewed tenant assignments by floor. The current move schedule after final construction completion on August 30, 2017 include systems furniture install in September and October 2017 with tenant moves occurring between November 2017 through March 2018. An open houseis scheduled in April 2018.
Ms. Wicker asked whether occupancy of the building would be 100%. Project Director Taylor advised that after completion of all tenant moves, the building would be completely occupied. The building’s furniture system is designed to reduce workspaces as the number of tenants increase over time.
Deputy Director Covington offered the committee a tour of the building.
Facility Update – Capital Projects Status – Information
Bill Frare, Assistant Director of Facility Professional Services, DES, updated the committee on the status of Capitol Campus capital projects authorized in the 2015-2017 budgets.
The Natural Resource Building Garage Fire Suppression and Water Infiltration Repairs project was procured using the Progressive Design-Build contracting process. Funding for the project was secured in July 2016 necessitating the selling of the COP by January 2017. To secure the COP, a signed construction contract was necessary to use as collateral. Utilizing a regular Design-Bid-Build delivery method would have required several months to select the designer and another two to three months to complete the bidding process for advertising, interviews, and award of the contract. As an example, the 1063 Replacement project was completed by a traditional Design-Build delivery method. Selection of the progressive design-builder is based on the reputation of the design-builder, qualifications and experience, and approach to performance measures included in the Request for Proposals entailing a much more streamlined process. Traditional Design-Build project typically include honorariums to help defray the cost of unsuccessful bidders, as the submittal process typically requires a substantial amount of predesign. For the 1063 Building Replacement project, the honorarium totaled approximately $100,000 while Progressive Design-Build teams engage in an integrated process with DES on the selection of materials, design, and scope of work,
For this particular project, performance measures were identified with the first priority the fire suppression system followed by the water infiltration repair project. Because of the garage decks, it was important to complete repairs to the mezzanine level over P1. The initial estimate reflected funding was insufficient to complete both projects. However, as design work progressed, two comparative products for the impermeable layer for the decks were identified. Both products were close in quality and had the same warranty except one product was considerably less expensive enabling the extension of the project to include the mezzanine level to eliminate water-infiltrating P1. Those options speak to the benefit of using the Progressive Design-Build delivery method. Additionally, the contracting method is fast, contractors have knowledge of the budget upfront, and the delivery method enables an integrated design process with the agency involved in all decisions.
DES selected the contractor and issued a notice to proceed on January 3.
Lt. Governor Habib asked whether the Department’s procurement for vendors and suppliers include outreach to women and minority businesses for supply and subcontracting opportunities. Assistant Director Frare affirmed staff works closely with the Office of Minority and Women Owned Businesses on a number of contracting methods. The least effective is the Design-Bid-Build delivery method because it is based on low bid. For contracts over $1 million, DES requires an inclusion plan for small and diverse businesses. The inclusion plan set goals; however, the goals are not contractually enforceable by DES other than influencing the inclusion of small and diverse businesses to the extent possible. Under other delivery methods, such as Job Order Contracting, Design-Build, or General Contractor/Construction Manager (GC/CM), the selection process assigns points for inclusion plans.
Lt. Governor Habib asked whether it is possible to learn about past track records of a contractor. Assistant Director Frare affirmed the possibility. DES has often reviewed past performance. However, it is important to consider I-200 in terms of remaining neutral in terms of race and gender within the selection process. The scoring process considers past practices in terms of veterans and small businesses. Minority and women-owned businesses are a part of that larger group and increasing the larger group participation automatically influences minority and women-owned businesses.
Lt. Governor Habib offered that it would be appropriate to review inclusion plans, as well as whether past inclusion plan goals have been achieved by the contractor.
Deputy Director Covington offered to provide additional information on the agency’s work on diversity efforts in support of the Governor’s Diversity Subcabinet and the agency’s Disparity Study.
Assistant Director Frare reported the project is scheduled for completion in November 2017. Additionally, five years ago, DES completed a water intrusion project in the same area. Unfortunately, the impermeable layer delaminated creating leaks. Essentially, the problems entailed not selecting the right product, as well as installing the product at the wrong time of the year. Those issues would be addressed during the current project. Work on the fire suppression was initiated with water proofing work to occur over the summer months. The new product has a 10-year warranty.
The West Campus Historical Buildings Exterior Preservation project involves a number of buildings that experienced leaks during the winter. DES has historically invested limited funds into building envelopes because of the lack of funding. The project is focused on the Temple of Justice Building for masonry repairs and cleaning to identify locations of joint failures. The project also includes a repair of the roof above the reception room in the Legislative Building with other masonry and cleaning efforts on other buildings. Additionally, multiple locations required emergency leak repairs to include the Cherberg Building, Insurance Building, and Room 335 C in the southwest corner of the Legislative Building. The repairs are temporary with permanent repairs pending as DES receives adequate funding. Leaks in Room 335C were determined to be from multiple sources and required an iterative process to identify the source of leaks from seals and flashings. Active leaks continue today in the Cherberg and O’Brien Buildings with immediate response to recent leaks. DES is contacting contractors to initiate repairs.