Cullman City Parks and Recreation
Bid Specifications

7/7/2017

ATTN: Sean 312-655-9001

Subject:Heritage Park Baseball Light Upgrade Installation(Bid Number 17-007)

1.The Cullman City Parks and Recreation will receive bids for labor and materials to install new Musco TLC LED 1150 sports lighting at Heritage Park. Bids will be opened at the Cullman Civic Center onJuly 21, 2017 at 2:00 PM. Please note that the bid will NOT be awarded at the time of bid opening.

2.Bids are to be submitted to the following address:

Cullman City Parks and Recreation

ATTN: Kyle Clark
Heritage Park Baseball Light Upgrade Installation(Bid #17-007)

PO Box 788

Cullman, Alabama 35056

3.The bid must be placed in a sealed envelope and clearly marked “Heritage Park Baseball Light Upgrade Installation, (Bid #17-007), Contractors Name, and GC License.”

4.The Cullman City Park Board reserves the right to reject any/or all bids or any part thereof. It is not the policy of the Cullman City Park Board to accept bids based solely on price. Quality, conformity with specifications, promptness in delivery, previous service and experience are also considered.

5.The Cullman City Park Board reserves the right to withdraw bids prior to purchase of any item.

6.Questions concerning this bid are to be directed to Kyle Clark at 205-496-2039, .

7.We will have a pre-bid meeting on 7/17/17 at 10:00 AM. The meeting will be at heritage park.

Sincerely,

Kyle Clark

Director of Operations

General: Heritage Park Baseball Light Upgrade Installation (Bid #17-007). Contractor should meet minimum specifications on theHeritage Park Baseball Light UpgradeInstallationlisted and will be given credit for exceeding the specifications.

Contractor Qualifications: To qualify to submit a bid, contractors must have over $500,000 in annual sales and must not rely on 3rd party warranty except where the vendor is acting on behalf of the manufacturer that provides their own warranty service. Contractors must have been in business as an electrical contractor for at least 5 years. Upon request, the contractor must provide certification, signed and notarized, that they are a licensed general contractor with an E specialty. and are a state licensed master electrical contractor. Exceptions to this will be considered on a case-by-case basis.

Administrative Procedures:

  1. Bids should be sent to the following address:

Cullman City Parks and Recreation

ATTN: Kyle Clark

Heritage Park Baseball Light Upgrade Installation (Bid #17-007)

PO Box 788

Cullman, Alabama 35056

b.Bids must be placed in a sealed envelope and the envelope must be clearly marked “Heritage Park Baseball Light Upgrade Installation (Bid #17-007)Bids will not be accepted via email or fax and will not be accepted after the listed opening date and time.

c.The Park Board reserves the right to reject any and all bids. Bids will be awarded on multiple criteria such as quality, service, promptness of delivery, previous service and not on price alone. On the attached response sheet contractors are invited to offer additional information on the product they are offering that should be considered other than price. This could include components that exceed RFP specifications, exceptional warranty or support services offerings, etc.

d.No bid price shall include Federal or State taxes.

e.All bid prices will include costs associated with shipping and handling, etc.

f.Cullman City Parks and Recreation will not reimburse any cost incurred by vendors in developing or submitting bids.

g.Vendors must fully explain the warranty as to what items are not covered by the warranty and the procedure for replacement of defective units.

h.Questions should be directed to Kyle Clark, 205-496-2039.

Minimum Bid Requirements:

Project Scope

This project will consist of electrical contractor removing all existing lighting fixtures and re-installing new owner furnished Musco TLC LED 1150 sports lighting fixtures on existing poles. The contractor will reuse all existing underground wiring. Contractor will be responsible for all labor and materials to complete this project and must repair any damaged items and leave site in same condition as upon arrival or start of project. All demolition and installation must be done no more than two fields at a time so that we are able to maintain three playable fields during the process.

Alternate 1:

As an option contractor to quote installation of the Musco controls (See attached Musco Control System Summary).

PART 4 – GENERAL

1.1ELECTRICAL SYSTEM REQUIREMENTS

  1. Contractor Responsibility: The installing contractor shall be responsible for providing the equipment, labor and installation of all owner furnished sports lighting materials. The system must be installed andoperational as per sports lighting manufactures recommendations. The electrical contractor shall coordinate with the owner and there designated sports lighting manufacture all install requirements.
  2. Electric Power Requirements for the Sports Lighting Equipment:

Existing conditions at poles are 3 phase conductors with existing lighting split across all 3 phases. During upgrade, new lighting will be connected single phase and the existing 3rd phase will be converted to a ground wire. Adjust branch breakers as required to accommodate new lighting. Existing conditions to be modified per current National Electric Code during this renovation.

Electric power: 480 Volt, Single Phase

  1. Maximum total voltage drop: Voltage drop to the disconnect switch located on the poles shall not exceed three (3) percent of the rated voltage.
  2. System Design
  1. The electrical system equipment shall consist of:
  2. See attached Musco Lighting Scans and Bill of materials
  3. Grounding conductors and grounding methods for the following:

(1)The lighting contactor enclosure. (per NEC or local codes)

(2)Each electrical component enclosure mounted on the lighting poles. (Equipment Grounding System) (per NEC or local codes)

(3)Lightning Protection for individual poles as follows (per NFPA 780):

  1. All structures shall be equipped with lightning protection meeting NFPA 780 standards.
  1. Underground wiring will be reused. If above ground conduit must be used, it shall be rigid galvanized steel. Conduit elbows located at the electrical panel shall be rigid galvanized steel. Any conduit needed on the poles must be internal.
  1. Trenching or Directional Boring(Optional)
  2. The installing contractor shall be responsible for locating all underground utilities including, but not limited to: natural gas, electric, water, sewer, cable TV, and telephone.
  3. The owner shall be responsible for locating and staking any underground facilities that are not utility related. Owner accepts responsibility for damage to such facilities that are not properly located or staked.
  4. Trenching depth and width shall be adequate to install appropriately sized conduit and to meet local and National Electrical Codes.
  5. Trenches shall be back-filled with excavated soil and compacted to approximately the same density of the surrounding soil to minimize settlement.
  6. No trench line or feeder circuit shall cross the playing area.
  7. Design Standards
  1. All circuits shall be designed so that the voltage at the safety disconnect in the electrical enclosure near the base of each pole is within 3% of nominal.
  2. All work shall meet local and National Electrical Codes. It shall be the installing contractors’ responsibility to correct any work deemed unacceptable by local electrical inspectors.
  3. All electrical components shall be UL Listed for the appropriate application.

PART 2 – EXECUTION

2.1CONTRACTOR’S DUTIES

All work performed under this contract shall be performed in accordance with all provisions of these specifications and drawings. Any deviations from the specifications or plans must be approved in writing by the owner or his representative.

  1. Initial site inspection: The contractor shall be presumed to have made a reasonable inspection of the premises prior to the time of bidding and shall be held responsible for all information available through such inspection. The contractor shall immediately upon discovery, bring to the attention of the owner any conflicts that may occur among the various provisions of the specifications and plans. The owner shall resolve such conflicts and shall be responsible for any costs reasonably incurred by the contractor due to such conflict. Failure of the contractor to bring conflicts or exceptions to the attention of the owner shall allow the owner to require any change deemed necessary before acceptance by the owner.
  2. Insurance Requirements:
  1. Contractor’s and Subcontractor’s Insurance: The contractor shall not commence work under this contract until he has obtained all the insurance required under this paragraph and such insurance has been approved by the owner, nor shall the contractor allow any subcontractor to commence work on his sub-contract until the insurance required of the subcontract has been so obtained and approved.
  2. Workman’s Compensation Insurance: The contractor shall procure and shall maintain during the life of the contract, Workman’s Compensation Insurance and Death Liability Insurance for all of the employees engaged in work on the project under the contract, and in case any such work is sublet, the contractor shall require the subcontractor similarly to provide Workman’s Compensation Insurance and Death Liability Insurance for all of the latter’s employees engaged in such work unless such employees engaged in hazardous work on the project under his contract are not protected under Workman’s Compensation Statute, the contractor shall provide and shall cause each subcontractor to provide adequate employer’s general liability insurance for the protection of such of his employees not otherwise protected.
  3. Contractor’s Public Liability and Property Damage Insurance: The contractor shall procure and shall maintain during the life of this contract, Contractor’s Public Liability Insurance in an amount not less than $500,000 for injuries, including accidental death to any one person and subject to the same limit for each person in an amount not less than $500,000 on account of one accident, the Contractor’s Property Damage Insurance in an amount not less than $100,000 each occurrence and aggregate.
  4. Subcontractor’s Public Liability and Property Damage Insurance: The contractor shall require each of his subcontractors to procure and to maintain during the life of his subcontract, Subcontractor’s Public Liability and Property Damage Insurance of the type specified in subparagraph 3 hereof in the amount specified.
  5. Automobile Public and Property Damage Insurance: The contractor shall require each of his subcontractors to procure and to maintain during the life of his subcontract, Automobile Public Liability Insurance in an amount not less than $500,000 single limit for injuries, including accidental death and property damage. Insurance for automobiles shall include: the contractor’s owned automobiles and trucks, hired automobiles and trucks, and automobiles and trucks not owned by the contractor.
  1. Bonding: The successful contractor shall furnish a performance bond in an amount equal to one hundred percent (100%) of the contract as security for the faithful performance of this contract, and a labor and material payment bond in an amount of one hundred percent (100%), or in the penal sum not greater than that prescribed by state, territory, or local law, as security for the payment of all persons performing labor on the project under this contract and furnishing materials in connection with this contract. The bonds shall be written by a surety licensed to do business in the locale in which the work is being performed and shall be satisfactory to the owner.

The successful contractor shall, upon completion of the project, protect the owner against defective materials or faulty workmanship for a period of one year. The contractor, at the owner’s request, shall furnish a maintenance bond for the above outlined maintenance term. This bond shall be in an amount not to exceed one hundred percent (100%) of the contract price.

  1. Codes, Permits and Licenses: All work shall comply with the applicable rules of the National Electrical Code, the National Electrical Safety Code, the National Fire Codes, (published by the National Fire Protection Association), state and local codes and ordinances, and the terms and conditions of the services of the electrical utility, as well as any other authorities that may have lawful jurisdiction pertaining to the work specified. None of the terms or provisions of this specification shall be construed as waiving any of the rules, regulations or requirements of these authorities. The contractor shall procure all necessary permits or licenses to carry out his work, and shall pay the lawful fee therefore, as well as for any inspection fee or the cost of a certificate of approval.

In any instance where these specifications call for materials for construction of a better quality or larger size than required by the codes, the provisions of these specifications shall take precedence. The codes shall govern in the case of direct conflict between the codes and the plans and the specifications.

2.2MATERIALS

  1. Approved Materials: All materials supplied by the contractor under the provisions of these specifications and plans shall be new materials of the kind and character called for by the specifications. Defective equipment or material damaged in the course of installation or tests shall be replaced or repaired in a manner satisfactory to the owner. All materials and equipment to be furnished under these specifications shall be the standard product of a manufacturer regularly engaged in the production of such material and shall be the manufacturer’s current standard design.
  2. Alternate Materials: The materials specified have been determined to have characteristics appropriate for the purposes of this project. Alternate materials will only be considered as a substitute bid on a separate substitution sheet. No bid will be approved which proposes to use a non-approved substitute. Substitutions will not be considered in determining the lowest responsive bid. The owner reserves the right to reject any or all bids.

2.3SITE ACCESS

  1. Contractor Access: For the performance of the contract, the contractor will be permitted to occupy such portions of the site as shown on the plans, or as permitted by the owner or his representative. A reasonable amount of tools, materials or equipment for construction purposes may be stored in such place, but not more than is necessary to avoid delays in construction. Excavated and waste materials shall be piled or stocked in such a way as to not interfere with spaces that may be designated to be left free and unobstructed, not to inconvenience other contractors or the owners. No open ditches or holes shall be left un-marked overnight without safety tape or safety precautions in place.
  2. Owner’s Access: The owner’s representative shall at all times have access to the work site. The contractor shall keep the owner advised of the progress of the project and shall provide opportunity for the owner or his representative to inspect each phase of the project. The contractor shall provide proper and safe facilities for such access and for inspection.

2.4REPLACEMENT OF DAMAGED PROPERTY

The contractor shall replace all property damaged by him including fences, trees, plants, grass, walks, drives, building surfaces, etc.

2.5INSTALLATION

  1. Manufacturer’s Instructions: Written instructions for the installation of the sports lighting equipment shall be provided by the manufacturer. The contractor shall review the instructions prior to beginning installation and review any areas of concern with the manufacturer.
  2. Installation of Equipment: Contractor shall install lighting equipment per manufacturer’s stated requirements to ensure lighting performance is achieved.
  3. Manufacturer Representative: A qualified representative from the sports lighting manufacturer shall be available to provide installation guidance if required by the contractor.
  4. Handling and unloading of Equipment: The lighting equipment shall be unloaded by the contractor and handled in an appropriate manner to ensure safe installation and prevent damage to the equipment. Repair or replacement of damaged component shall be the responsibility of the installing contractor.
  5. Rigging: Use the appropriate rated web fabric slings to lift components into position. Chains or cables shall not be allowed due to potential failure and damage to components.
  6. Completion Time: All construction, after Notice to Proceed, is to be completed within 30 calendar days. If construction is not completed within the specified period, and the delay is due to the fault of the contractor, the owner will charge the contractor liquidated damages in the amount of $25,000. The contractor will be required to commence work within ten (10) calendar days after the owner issues a Notice to Proceed and shall be present at the job site during normal working hours and shall proceed to completion with due diligence.
  7. Clean-up: Upon completion of the work and before acceptance and final payment is made, the contractor shall clean and remove from the site of the work, surplus and discarded materials, temporary structures and debris of every kind. The contractor shall leave the site of work in a neat and orderly condition equal to that which originally existed. Surplus and waste materials removed from the site of the work shall be disposed of at locations satisfactory to the owner.

2.6FIELD QUALITY CONTROL

  1. Illumination Measurements: Upon substantial completion of the project and in the presence of the Contractor, Project Engineer, Owner's Representative, and Manufacturer's Representative, illumination measurements shall be taken and verified. The illumination measurements shall be conducted in accordance with IESNA RP-6-01, Appendix B.
  2. Correcting Non-Conformance: If, in the opinion of the Owner or his appointed Representative, the actual install is not in conformance with the requirements of the lighting manufacturethe Contractor shall be liable to any or all of the following if installation of the lighting equipment does not conform to manufacturer’s stated requirements:
1.Contractorshall at his expense correct any incorrectly installed materials.
2.The system must be operational upon completion of install.
3.The contractor will coordinate with the lighting manufacture to verify light levels and that aiming is correct.
  1. Exceeding Minimum Proposal Requirements: Contractors who exceed minimum bid requirements will be given consideration for doing so.
  1. Failure to Meet Minimum Bid Requirements: Because of unique variations in some vendor product lines, failure to meet minimum bid requirements will not automatically eliminate a bidder from consideration. Failure to meet any minimum requirements should be explained on the response page.

Heritage Park Baseball Light Upgrade Installation