Bilka Manual for Shoe Supplements,

Marking and Packing (polybags/hangers)

REVISED YEAR – MONTH – DATE:20070302

It is always the responsibility of the supplier to use the last updated version of the manual. Manuals can be found at the Labels & Tags website.

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Dear supplier

In order for Bilka Shoe Department to make a uniform look in our shops all of our suppliers must only use labels, stickers, strips, elastic bands, hangtags etc. ordered from Labels & Tags (to be bought at this website:. You must use the following password: bilka93rito log on).

In the order it will be specified to you which supplements you must use – otherwise always use this manual as a guideline. Certain types of supplements you are allowed to produce yourself – but only when specified by Bilka Shoe Department or in this manual.

All prices at the Labels & Tags website are FOB Hong Kong/Net and in Hong Kong Dollar (HKD) per piece (unless specified).

For prices of the below supplements from Labels & Tags please take a look at “Sample page” at the Labels & Tags website.

Labels, strips/elastic bands and hangtags

Woven label

In all footwear there must be either a woven label or a stamp with the logo at the insock. In case it is not possible for you to stamp the brand name at the insocks please put a woven label inside instead. The woven label must be sown onto the insocks - only in extreme cases where this is not possible you can glue it onto the insocks instead. Remember to put the woven label in each shoe of a pair. The woven label must be ordered at the Labels & Tags website.

Strips and elastic bands (and locks)

All footwear must be attached together in pairs. All Milano and Lineafootwear as well as ALL boots (all brands) must be attached together with anelastic band – all other kinds of footwear with a nylon strip (only when specified in the order from Bilka you must use a nylon string – strings cannot be ordered from Labels & Tags). When there is no zipper or anything else to put the elastic band or nylon strip through please sew a loop inside the footwear (in the top).

Loops for strips/elastic bands and hangtags must be made on each of the shoes’ inner side (that is the side where the big toe is in each shoe). Furthermore, the loop must not be visible when wearing the
footwear.

Elastic band (and locks): To make sure that the length of the elastic band always has the best fit to each pair of footwear you must buy complete rolls of elastic band (each roll=43 metres) and cut the right lengths by yourself. Please by yourself calculate the number of rolls that you need. Remember that when you place the shoes in the shoe box they must be placed reversely – meaning the toe-side of one shoe must lie with the heel-side of the other. Please bear this in mindwhen you order the number of elastic band rolls (or decide which strip to buy). Remember to order one lock for each pair of footwear whenever you buy elastic band rolls.

Strips and elastic bands (and locks) must be ordered at the Labels & Tags website.

Hangtag with brand name

ALL shoes must have a hangtag with the brand name attached (unless the footwear is a “No logo”). One hangtag for each pair of shoes. Hangtags must be ordered at the Labels & Tags website.

Hangtag and sticker for boots with extra width

Some boots will be ordered to have an extra width. When this is the case the boots must be marked with a hangtag saying this (=MED EKSTRA VIDDE). Furthermore, the shoe box must also be marked with a sticker saying this. One hangtag AND one sticker for each pair of boots with extra width. The sticker and hangtag must be ordered at the Labels & Tags website. Place the sticker to the right of the shoe box sticker – see below. Please make sure to place the stickers straight.

Name labels

For some FUZZE footwear you must use the “Name” label and for some Cosmo and FUZZE footwear you must use the “Mit navn er”-label (=my name is). However, there is no logo on the “Mit navn er”-label, and therefore this label can be used for all brands for children.This will be specified in the order! Remember to put the label in each shoe of a pair. These name labels must be ordered at the Labels & Tags website.

Cut off label

We prefer the EAN barcode to be printed whenever possible (when you print the EAN barcode into the footwear please at the same time also print the size of the footwear at the top of the inner side of the footwear). If you are unable to print the EAN barcode inside the shoes (both shoes in a pair) you must use cut off labels with EAN barcodesinstead. These must be ordered at the Labels & Tags website.

Size marking

A size marking of the footwear must ALWAYS be visible to the customer. We prefer the size to be moulded into the outsole or printed at the insock – depending on the type of footwear. If this is not possible you must yourself produce a size sticker for the footwear. In boots this size sticker must be placed at the outsole – for all other types of footwear the size sticker must be placed at the insock (in both shoes of a pair). In some cases you must yourself sew the EAN barcode and size marking onto the thounge - this will be specified in the order.

Packing in boxes

In the order it will be specified to you whether you must use polybags, egg grating or boxes. A specific manual and datasheets will be sent to you if you are going to use boxes. For further information about packing in polybags or packing with hangers see below.

Shoe box sticker

Only when using boxes you must order shoe box stickers. These shoe box stickers must be ordered at the Labels & Tags website. See the placement of the shoe box sticker at the previous page.

There are two different sizes of shoe box stickers – the size you order must depend on the size of the shoe box you are using. When using a shoe box which has a height of 10.5 cm, you must use the sticker with the dimension: 4*10 cm. When using a shoe box which has a height of 12.5 cm, you must use the sticker with the dimension: 5*11 cm.

At each shoe box the sticker must be placed in the lower left cornerof the front of the shoe box: 1 cm from the left side and 1 cm from the bottom (see illustration above) However, for Box E it must be placed 0.5 cm from the left side and 2 cm from the bottom.For the shoe box stickers you must supply Labels & Tags with this information:

  • Article number
  • Price
  • Size range
  • Colors
  • Picture of the specific product

At the shoe box sticker the size of the footwear will be printed. Therefore, you must at the Labels & Tags website inform about the total number of pairs of each size regardless the color.

Material use for upper part – for the shoe box sticker

For the shoe box sticker you must at the Labels & Tags website inform about the material use for the upper partof the footwear. (EU directive says: The labelling shall provide information on the material which constitutes at least 80% of the surface area of the upper, and the lining and sock, of the footwear, and at least 80% of the volume of the outsole. If no one material accounts for at least 80%, information should be given on the two main materials used in the composition of the footwear).

Color stickers - for the shoe box sticker

At the shoe box sticker you must stick a round color marking. The sticker must be ordered at theLabels & Tags website. One sticker per shoe box.

Send e-mail with picture of the product - for the shoe box sticker

At the shoe box sticker there must also be a picture of the specific footwear.

When the order was sent to you a picture was attached. This picture must be sent separately in an e-mail to (subject of the mail must be:
“Picture – order no. >xxxxxxx<”).In case the footwear has been changed, so that it no longer is similar to this picture, you must take a new picture yourself and send this instead (with the toe-side pointing to the right). The mail must be send immediately after you place the order at the Labels & Tags website.

Sticker/hangtag with barcode, material and price
For each pair of shoes there must be a marking with EAN barcode, material use and price (according to the EU directive mentioned above). Depending on the material of the outsole you must decide whether this information should be on a sticker or a hangtag. Only one sticker or hangtag per pair of shoes. This sticker/hangtag must be ordered at theLabels & Tags website.

These are the Danish words for the materials (and pictograms):

PictogramEnglishDanish

leather skind

textiletextil

rubber + syntheticgummi + syntet

The material used for some outsoles does not make it possible to stick something onto it, as the sticker will fall off to easily – then you must use a hangtag or staple the sticker onto the outsole. We prefer the information to be under the outsole whenever possible. In extreme cases you can place the sticker inside the shoe.

Where to place hangtags

All hangtags must have a string shot through the hole when attaching it to the footwear. This string must either be placed in the zipper, the upper eyelet or a loop. Make sure not to harm the footwear when attaching the string.

Packing in polybags and packing with hangers

In the order it will be specified how the footwear must be packed. When packing in polybags make sure to put a size sticker in the lower right corner of the polybag. This size sticker you must make yourself.

If the order says that you must deliver the product with hangers you must always use hangers of plastic if anything else is not specified. Belowthere is an illustration of different types of hangers – these are only examples. The size of the hangers is decided from the size of the product. You cannot buy plastic hangers at the Labels & Tags website.

When the order says that you must use metal hangers, these must be ordered at the Labels & Tags website if anything else is not specified. There are four variants available. It will be specified in the order which one you are to use.

If the product can be jeopardised from packing in either polybags or with hangers, it is the responsibility of the supplier to make another packing agreement with Bilka Shoe Department. The supplier has the full responsibility for the quality of the product.

Approval before production of supplements from Labels & Tags

Before Labels & Tags start the production of the supplements (hangtags, stickers etc.) you will receive an e-mail from Labels & Tags and must approve the supplements ordered by replying that e-mail. Furthermore, a copy of this e-mail will be sent to Bilka Shoe Dept. for approval. When Labels & Tags has received both approvals the production will start.

In case you do not follow the rules specified to you we will charge you a fee of up to USD 2,500.