GENERAL ADMINISTRATION DEPARTMENT
HEAD OFFICE
NO.41/2, M.G.ROAD
BANGALORE
TENDER REF NO: HO/GAD/15/AMCAC/2017 DATED 09.05.2017
TENDER FOR ANNUAL MAINTENANCE CONTRACT (AMC) OF (PACKAGE/DUCTABLE)
AIR CONDITIONER AT HEAD OFFICE
Application submitted by
Name :
Address :
Contact No. :
Email ID :
PART – I
(TECHNICAL DETAILS)
INVITATION FOR TENDER
1. Vijaya Bank, a Public Sector Bank, invites sealed tenders from firms located in Bangalore with experience in carrying out air conditioner repair and maintenance for Annual Maintenance Contract for Air conditioners in its Head Offices and in Bank owned quarters at Bangalore.
1 / Name / Nature of the work / : / Annual Maintenance Contract of Air Conditioners ofvarious types and Tonnage existing in Head Office and
In Bank owned quarters in Bangalore on
comprehensive Basis
2 / Time period of Execution / : / Initially for one year further extendable for two years
based on performance of successful bidder
3 / Period of Issue of Tenders / : / 09.05.2017 to 30-05-2017
Last date and time for receipt / : / 30-05-2017 up to 3.00PM
4 / of completed Tenders
5 / Date and Time of Opening / : / 30-05-2017 at 4.00 PM
Technical Bids
6 / Opening of Price Bid / : / Will be intimated later
7 / Cost of Tender / : / Rs 1,000/- / (Rupees One thousand only) by way of
Demand Draft of a scheduled Bank drawn in favour of
‘Vijaya Bank’ payable at Bangalore(Non-
refundable)
8 / EMD Cost / : / Rs.7000/-
9 / Submission of Tender / The Bid Documents shall be submitted in two
separate envelopes-, Envelope No (1) - Technical Bid
and Envelope No - (2) Price Bid. Both envelopes
should be submitted on the same date and time. The
Technical Bid and Price Bid are to be placed in two
separate / individual / envelopes, / sealed / and
superscribed as ‘Technical Bid’ and ‘Price Bid’
respectively. These two envelopes are then to be
placed together / in / envelope / No.3, sealed / and
superscribed on / the / outside / with / the narration
“PROPOSAL FOR AMC OF AIRCONDTIONERS AT HEAD OFFICE ,BANGALORE”
2. Application Documents for the tender consisting of the various works to be executed and the set of terms and conditions to be complied with and other necessary documents which form the part of application form can be obtained in person from Vijaya Bank, Head Office-General Administration Department, 41/2, MG Road, Bangalore, between 10.00 AM and 05.00 P.M. on all working days of the Bank from 09.05.2017 to 30-05-2017. Applications will be issued from the office during the hours specified above,
2
on submission of non-refundable DD for Rs.1,000/= drawn in favour of Vijaya Bank, payable at Bangalore, towards the cost of the tender document.
3. Alternatively, the application documents consisting of above can be downloaded from Bank’s website i.e. www.vijayabank.com / tender and the downloaded applications can be used for submission. In case of any ambiguity/discrepancy between the downloaded document and original application submitted in the form of hard-copy, the version of the documents placed on the website shall prevail.
4. Those applicants who have down-loaded the application from the website have to submit, along with the application form, a non-refundable DD for Rs 1,000/- in favour of Vijaya Bank, payable at Bangalore, towards cost of the tender document.
5. The Bank reserves the right to accept or reject, wholly or partly, any or all the applications without assigning any reason whatsoever. Bank’s decision in this regard will be final and binding on all applicants.
Sd/-
Asst. General Manager
Vijaya Bank, Head office
Bangalore
3
Part-A
MINIMUM PRE-QUALIFICATION CRITERIA
(Attested Documentary proof for each item is to be furnished with Technical Bid)
THE TENDERER SHOULD FULFIL ALL THE FOLLOWING CONDITIONS TO BE ELIGIBLE FOR PARTICIPATION IN THE TENDER
1. The tenderer should be an Authorized service provider or Original Equipment Manufacturers for at least one of the reputed Brands of air conditioners namely Voltas, Blue Star,. However they should have requisite expertise in servicing and maintenance of other Brands of Air Conditioners also. A copy of Certificate/ Authorization letter issued by the company to the tenderer for being Authorized service provider is to be submitted
2. The tenderer must have its office /branch located in Bangalore. Address Proof for the office / branch is to be submitted
3. The tenderer should have been engaged in providing Annual Maintenance Contracts for air conditioners for a minimum period of 5 years as at 30th April 2017 in Govt./PSU/Autonomous bodies/reputed private organizations/banks.
4. The tenderer should have satisfactorily completed AMC of similar type during the last 7 years as on 30th April 2017 as under:
1 AMC contract not less than 208 tonnage
2 AMC contract of each not less than 156 tonnage
3 AMC contract of each not less than 130 tonnage
(‘Similar AMC work’ shall mean Annual Maintenance Contract of one year for Air conditioners type PACKAGE/DUCTABLE UNITS and its replacement of spares, periodical servicing, break down servicing etc. At least one year of the AMC has to be completed to consider completion of 1 AMC)
Completion Certificate issued by the authorized officer of the client will have to be furnished along with the tender document. The Completion Certificate along with the copy of the client’s work order must clearly indicate:-
a) Date of commencement of AMC
b) Date of completion of AMC
c) Nature of AMC
d) Whether the AMC has been completed satisfactorily or not.
e) Value of Air conditioner Tonnage involved in AMC
5. The average of the annual turnover of the tenderer during the last three financial years ending March 2017 shall be more than Rs.15 lakhs (Five Lakhs only). A copy each of the Audited balance sheet along with profit and loss account statements for 3 financial years i.e. 2013-14, 2014-15 and 2015-16 /17 should be submitted along with the Technical Bid.
6. The tenderer shall have a valid PAN number. The copy of the PAN number should be enclosed to the TENDER
7. The tenderer should be registered for Service Tax. In case the firm is not covered under service tax an undertaking must be provided stating the clause under which service tax is not applicable to them.
8. All the forms provided in the tender documents must be completed in full and all pages of tender documents must be signed and sealed before their submission.
Signature and seal of the Tenderer
Place:
Date :
4
FORM OF APPLICATION
(On Tenderer letter Head)
Date:.
To,
The Asst. General Manager,
Vijaya Bank – Head Office
General Administration Department,
41/2, M G Road,
Bangalore 560001.
Dear Sir,
Sub: -- Tender No: HO/GAD/2017-18
Tender for Annual Maintenance Contract (AMC) of Air conditioners at Head Office of Vijaya Bank and In Bank owned quarters in Bangalore
1. I/we have read and understood the instructions and other terms and conditions furnished in the press notice/notice in the Vijaya Bank’s Website in respect of the captioned tender. I/we hereby submit my/our application for the captioned “Request for proposal” of your Bank. I/we do hereby declare that all the information furnished in the application and supplementary sheets are correct to the best of my/our knowledge and belief.
2. I/we have no objection if enquiries are made about the work listed by me / us in the accompanying sheets.
3. I/we clearly understand and agree that if any of the information furnished by me/us hereunder is found to be wrong or untrue or false or incorrect or incomplete, my/our application is liable to be rejected. Further, if I am/we are appointed as the ‘Executing Agency’ for the above Project on the basis of the information furnished in my/our application and the information furnished therein is subsequently found to be wrong, untrue, false or incorrect, my/our contract with the Bank is liable to be terminated forthwith at the discretion of Bank, at any stage, without notice and without any compensation whatsoever for such termination.
4. I / We understand and agree that the decision of Vijaya Bank in selection of the AMC Provider is final and binding to me / us.
Thanking You,
Yours faithfully,
Signature of the Tenderer.
Name:
Designation
Place:
5
PART B
INSTRUCTIONS TO THE TENDERERS
1. Sealed Applications are invited on behalf of the Vijaya Bank, Head Office, Bangalore, hereinafter known as the “Bank”, for awarding Annual Maintenance Contract of Air Conditioners existing in Head Office and at Bank owned quarters in Bangalore initially for 1 year extendable for further period of two years.
2. Scope of work: The successful tenderer shall be in a position to provide Annual Maintenance Contract for Air conditioners consisting replacement of all spares, periodical servicing, break down servicing etc.
3. Tender Application Documents consisting of the various works to be done and the set of terms and conditions for short listing to be complied with and other necessary documents which form the part of Tender, can be obtained from Vijaya Bank, Head Office-General Administration Department, 41/2, MG Road, Bangalore, in person between 10.00 AM and 05.00 P.M. on all working days of the Bank during period of issue of application. Applications will be issued from the office during the hours specified above, on submission of a DD for Rs.1,000/= (non-refundable) drawn in favour of Vijaya Bank, payable at Bangalore towards the cost of the TENDER documents..
Alternatively, the tender documents consisting of above can be downloaded from our website i.e.www.vijayabank.com and the downloaded applications can be used for the application submission. In case of any ambiguity/discrepancy between the downloaded document and original application submitted in the form of hard-copy, the version of the documents placed on the website shall prevail.
Those who have down loaded the application from the website have to submit a DD for Rs 1000/= (Non-refundable), drawn in favour of Vijaya Bank, payable at Bangalore, towards cost of the tender document, along with the Technical Bid.
4. The tender shall be submitted in two separate sealed envelopes i.e Envelope No;1 ‘Technical Bid’ and Envelope No:2 ‘Price Bid.’ The sealed envelope containing Technical bid should be super scribed as “Technical Bid” and the sealed envelope containing price bid should be super scribed as “Price Bid” respectively. The two sealed envelopes, one containing Technical Bid and second containing price bid should be placed in a single envelope No.3, duly sealed and superscribed on the outside with the narration ‘Annual Maintenance Contract For Air Conditioners at Head Office and at Bank owned quarters in Bangalore ”. The tender as above should be submitted on or before the prescribed date and time as detailed below. The third sealed envelope may be dropped, on or before 3.00 PM on 30 -05-2017, in the “Tender Box” kept at the office of :
The Asst. General Manager, General Administration Dept,
Vijaya Bank Head Office
41/2, MG Road,
Bangalore-560001.
Alternatively the proposals may be submitted through Registered /Speed Post so as to reach the above official on or before the due date and time indicated above. The responsibility of submitting proposals to the above address on or before the above mentioned due date and
6
time is that of applicant and any proposals received after due date and time as above shall not be accepted. The Bank will not be responsible for any delay or late submission of the tender or any loss arising there from in any manner whatsoever.
5. The Bank is at liberty to make additions/deletions/modifications/amendments in the tender document and the applicants are bound by the same. Reasonable extension of time will, however be given to them to revise their Technical/Price Bids in case such additions/deletions/modifications/amendments are material in nature.
6. The Technical Bids will be opened in the above said office on: 30-05-2017 at 4.00 PM. Any one authorized representative of the tenderer will be allowed to be present during the opening of the Technical bids, if it chooses to do so, The date of opening the price bids will be intimated subsequently only to such applicants who have qualified and shortlisted for their price bid to be opened based on the above pre-qualification criteria. The applicants are requested to be present during the opening of the proposals in their own interest. In case of any change in the date of submission and opening of the tenders, the same will be intimated through a corrigendum on website. No separate communication will be sent to the individual applicants.
7. The two envelopes are classified as:
(1) Technical Bid and
(2) Price Bid.
The sealed envelope No;1 super scribed as “ Technical Bid “ submitted should contain all the following details/documents:
i. The tender proposal, completed in all respects, should be signed by the authorized signatory of the applicant on all the pages of the application document at bottom right side corner in token of acceptance of the terms and conditions of the tender and for the purpose of identification. This is to ascertain that the applicant has quoted against all relevant items. No reference to the price bid should be made in the Technical Bid failing which; the entire proposal will be disqualified and rejected summarily.
ii. All the documents in support of the prequalification criteria are mentioned in the tender Application form. The documents have to be self-attested by the authorized signatory with official seal.
iii. The technical features/brochures and such other details / data required for the
technical evaluation. All technical information considered relevant and useful should be furnished at the first instance itself along with the Technical Bid in envelope No;1. No additional/supplementary information/document shall be entertained by the Bank subsequently unless it is found necessary and sought by the Bank in writing.
iv. The EMD DD of Rs 7,000/- in the name of Vijaya Bank payable at Bangalore and In case of application is downloaded from the Bank’s website and submitted, the DD for Rs.1,000/- (non-refundable) towards the cost of the tender should be kept separately in the envelope No.1 containing the Technical Bid . Tenders received without EMD or payment of tender fees will be rejected without assigning any reasons.